Item No: 6b _Supp
Date:    03/10/09

Capital Improvement Projects
Fourth Quarter Report 2008
Commission Briefing

Capital Improvement Projects
Overall Status of Projects
98 Total Projects in report
44 Projects that are within or ahead of target schedule
and budget
51 Projects that have either target schedule or budget
off
3 Projects that have both schedule and budget off

2

Capital Development Division
Aviation Projects
Capital Improvement Projects
Fourth Quarter Report 2008

3

Aviation Project Overall Status
32 projects are within or ahead of target budget and
schedule
32 projects have either target schedule or budget off
1 project has both target schedule and budget off


4

Aviation Quarterly Variance
Update includes 65 projects
45 of the projects have no reportable variances for this
quarter
12 projects with favorable variances
(budget and/or schedule)
8 projects with reportable variances
(projected late completion or forecast overruns)

5

Projects with Favorable Variances
Communications Systems Implementation
Budget Underrun  C-1 System was the last system to come online (1st Qtr
2009). Anticipate savings of approximately $795,000 on a $68,000,000 budget.
Maintenance Facility Replacement
Budget Underrun  Portions of the building were integrated into the Rental Car
Facility. Anticipate savings of approximately $100,000 on a $643,000 budget.
Electrical System Infrastructure
Budget Underrun  Final construction contract is complete and in final closeout.
Anticipate savings of approximately $275,000 on a $81,000,000 budget.
Ramp Control Facility
Budget Underrun  Final Certificate of Occupancy issued in November.
Anticipate savings of approximately $20,000 on a $1,800,000 budget.

6

Projects with Favorable Variances (cont.)
Security Access/Facility Improvements
Budget Underrun  Final projects are in closeout. Anticipate savings of
approximately $300,000 on a $3,500,000 budget.
Satellite & Concourse Emergency Transformer Replacement
Budget Underrun  Replacement of the defective switches was completed by
the contractor in December. Anticipate savings of approximately $150.000 on a
$2,300,000 budget.
Concessions Implementation
Budget Underrun  Project is in final closeout. Anticipate savings of
approximately $30,000 on a $4,000,000 budget.
Boeing Baggage Screening
Budget Underrun  TSA will reimburse 100% of this project. Anticipate savings
of approximately $60,000 on a $2,800,000 budget.

7

Projects with Favorable Variances (cont.)
Utilities Conservation Program
Budget Underrun  Anticipate savings of approximately $260,000 on a
$4,900,000 budget.
Voice Paging System
Budget Underrun  Substantial completion issued in August. Anticipate
savings of approximately $1,000,000 on a $11,900,000 budget.
Freight Elevator 3F
Budget Underrun  Anticipate savings of approximately $17,000 on a
$1,800,000 budget.
Facility Monitoring System Phase II
Budget Underrun  Software integration of all baggage systems complete.
Anticipate savings of approximately $70,000 on a $1,200,000 budget.

8

Projects with Reportable Variances
Rental Car Facility
Schedule Delay  RCF Construction is suspended for up to one year.
Main Terminal Baggage Screening
Schedule Delay  Since the last report, beneficial occupancy slipped due to
minor deficiencies discovered during the winter holiday peak baggage loads.
Garage Floor Count
Schedule Delay  Completion slipped due to weather delays.
Ramp/North Cargo Lighting Retrofit
Schedule Delay  Main project is complete. Determined that additional lighting
needed at A14 and C16.
Airport Owned Gate Infrastructure
Schedule Delay  Anticipated installation of three loading bridges deferred until
first quarter 2009, after winter holiday season.
9

Projects with Reportable Variances (cont.)
Concessions Renewal/Replacement
Schedule Delay  Execution of Service Agreement was delayed due to
additional contracting process requirements.
Renew/Replace 42 Escalators
Schedule Delay  Project is behind schedule awaiting notification to design
consultants.
2nd Floor HVAC
Forecast Overrun  90% Design Review revealed the need to improve
efficiency to HVAC air handler system, elevate rooftop duct routing to eliminate
roof access restrictions, and install temporary duct for adjacent air handler to
eliminate impacts on existing tenants during construction. This will result in
additional construction budget of $137K. The construction budget has not yet
been authorized.

10

Capital Development Division
Seaport Project Management
Projects
Capital Improvement Projects
Fourth Quarter Report 2008

11

Seaport Project Overall Status
9 Projects are within or ahead of target budget and
schedule
12 Projects have either target schedule or budget off
2 Projects have both target schedule and budget off



12

Seaport Quarterly Variance

Update includes 23 projects
13 of these projects have no reportable variances
2 projects have favorable budget variances
8 projects have reportable schedule variances


13

Projects with Favorable Variances
T18 North Apron Upgrade
This project was completed for approximately $5,000,000 less than the
authorized budget.
T46 North End Fender Improvements
This project was completed on schedule and roughly $340,000 less than the
authorized budget.



14

Projects with Reportable Variances
T115 Dock Replacement
Schedule Change  schedule has been adjusted by three months to
accommodate tribal fishing and tenant operations.
C-36 Surplus
Schedule Change  contract was awarded in the 4th quarter of 2008, thus
postponing construction by three months.
Central Waterfront Utility Upgrade
Schedule Change  project encountered unforseen conditions with the
existing system extending the life of the project by three months.
T102 HVAC Renewal/Replacement
Schedule Change  delay in the design taking longer than initially schedule
postponed the construction to start in spring, extending the schedule by six
months. No other impacts are anticipated.

15

Projects with Reportable Variances, cont.
T86 Grain Spout Repair
Schedule Change  extended six weeks to review a bid protest prior to
contract award. No adverse impacts are expected.
T5 Crane Spreader Replacement
Schedule Change  all bids were non-conforming. Project will be re-bid
during 1st quarter 2009.
C-15 Sewer Line Upgrade
Schedule Change  encountered unforseen conditions postponing contract
completion an additional three months.
T25 South Redevelopment
Phase 2 of the project has been put on hold indefinitely pending lease
agreement, if and when the lease agreement is reached Commission
approval will be requested for Phase 2 construction funding.
16

Corporate Division Projects
Information and Communications Technology
Capital Projects
Fourth Quarter Report 2008

1717

Corporate Overall Status
1 project is behind schedule but ahead of budget
2 projects within or ahead of budget and schedule
6 projects are behind schedule but within budget



181818

ICT Quarterly Variance
Update includes 9 projects
2 projects have reportable variances for this quarter
7 projects have no reportable variances for this quarter



1919

Projects with Reportable Variances
Area Surveillance
Favorable Variance - Anticipating a budget under run of $200,000 due to
obtaining lower prices for equipment and software.
Reportable Variance - Delay of 6 months due to change in engineering and
construction procurement processes.




202020

Projects with Reportable Variances, cont.
Marine Domain Awareness
Project Budget Components include:
Grant Reimbursement
25% Port funded match
Port funded, non-Grant Eligible employee costs
As reported in 3rd quarter we are anticipating a total budget under run
of $600,000, however, a $160,000 over run of the Port funded, non-
Grant Eligible budget component has been estimated. Seaport Project
Management Group presented a request for additional funds to
Commission on February 3, 2009. The approval will be reflected in the
budget for the next report.


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