PORT OF SEATTLE 
MEMORANDUM 

COMMISSION AGENDA                   Item No.         6a 
Date of Meeting     February 2, 2010 
DATE:      January 15, 2010 
TO:       Tay Yoshitani, Chief Executive Officer 
FROM:     Michael Ehl, Director, Airport Operations 
George England, Program Leader, Aviation Capital Improvement Program 
SUBJECT:   The Bus Maintenance Facility (BMF) project, a component of the Rental Car
Facility (RCF) program. 
Amount of This Request: $24,474,000              Source of Funds: CFCs/Aviation Funds
Amount of Sales Tax: $1,747,000                      Number of Workers Employed: 220
ACTION REQUESTED: 
Request authorization for the Chief Executive Officer to execute and award outside professional
services agreements; to prepare and execute outside utility agreements and easements; to perform
contract administration; to advertise for bids, execute and award construction contracts, and prepurchase
materials and equipment; and allow Port Construction Services to self perform work,
advertise for bids, execute and award small works construction contracts for the BMF project as
part of the RCF program at Seattle-Tacoma International Airport (Airport) in the amount of
$24,474,000 bringing the total BMF program authorization to $28,282,000 and the total RCF
program authorization to $415,179,746. This authorization is within the Current Revised
Budget. 
SYNOPSIS:
This memorandum requests authorization for construction, the approval to advertise for
construction bids, and the approval to procure and advertise for bid the furniture, fixtures and
equipment to support the completion of the BMF project. This project is part of the RCF 
program and includes a range of facilities necessary to support the rental car consolidated busing
operation and the existing employee parking busing operation at the Airport. The Commission
previously authorized a total of $3,080,000 for the design of the BMF project. The authority to
execute an Interlocal Agreement with Highline Water District, in support of the construction of 
the BMF project, will be requested as a future action prior to the award of the BMF construction
contract.

COMMISSION AGENDA 
T. Yoshitani, Chief Executive Officer 
January 15, 2010 
Page 2 of 8 

BACKGROUND: 
The RCF program includes three main projects: the Consolidated Rental Car Facility (including
the facilities at the Airport's Main Terminal to support the consolidated busing operation), the
Bus Maintenance Facility, and the Off-Site Roadway Improvements. The BMF project, as well
as the recently completed Consolidated Maintenance Warehouse and Distribution Center,
represent the first phase of development of the Aviation Maintenance Facility included in the
Airport's Comprehensive Development Plan. 
Port staff is continuing to work on the overall activation schedule for the Consolidated Rental
Car Facility. At this time the schedule for the completion of the BMF project, including the
startup of the consolidated busing operation, represents the latest date for the opening of the
Consolidated Rental Car Facility. The opening date is currently estimated for March 2012 and
Port staff are continuing to work to shorten this schedule. 
PROJECT DESCRIPTION/SCOPE OF WORK: 
Project Statement: 
Construct the BMF project in time to support the rental car consolidated busing operation
between the Main Terminal and the Consolidated Rental Car Facility. 
Project Objectives: 
Minimize overall program capital and operating costs 
Provide a facility that supports existing and future planned rental car and employee parking
busing operations 
Integrate effectively with adjacent projects, including the Consolidated Maintenance
Warehouse and Distribution Center, future Aviation Maintenance Facility, and other future
South Aviation Development Area facilities 
Provide a safe and functional facility with a supportive working environment 
Scope of Work: 
The BMF project includes the following improvements and are shown in Attachment A: 
Bus Maintenance Building: the construction of a 22,000 square-foot facility that includes six
maintenance bays, chassis wash, administration area, locker rooms, break rooms, and other
support facilities. 
Bus Wash/Clean Area: the construction of an automatic bus wash facility, two exterior bus
cleaning bays, and other support facilities.

COMMISSION AGENDA 
T. Yoshitani, Chief Executive Officer 
January 15, 2010 
Page 3 of 8 
CNG Fueling Facility: the construction of a compressed natural gas (CNG) fueling facility to
provide two high-capacity transit-fueling dispensers. 
Bus Parking Area: a bus parking area to accommodate the employee parking and rental car
bus fleets. 
Employee Parking Area: an employee parking area to support the BMF and future Aviation
Maintenance Facility. 
Site and Access Improvements: the construction of site utilities, landscaping, sidewalks,
driveways, retaining walls, and other supporting site and access improvements. 
This requested action authorizes construction, grants the approval to advertise for construction
bids, and approves the procurement and advertisement for bid for furniture, fixtures, and
equipment to support the completion of the BMF project. A future Commission action will
request the authority to execute an Interlocal Agreement with Highline Water District to support
the construction of the BMF project. The scope of the Interlocal Agreement is currently being
negotiated with Highline Water District and will be presented as part of the future Commission
action. 
STRATEGIC OBJECTIVES: 
This project supports the Port's strategy to "Ensure Airport Vitality" and to "Exhibit
Environmental Stewardship through our Actions." The BMF project is part of the RCF program,
which provides a long-term solution for rental car operations at the Airport. As part of the
Aviation Division's demonstration project for sustainable design, the design team also
considered the total cost of ownership as part of significant design decisions for the BMF project.
The rental car consolidated busing operation will also be supported by a fleet of CNG powered
buses in an effort to continue reducing emissions from Airport operations. 
FINANCIAL IMPLICATIONS: 
Budget/Authorization Summary 
The following budget and authorization summary is for the RCF program and includes RCF 
Design (CIP #C102167), RCF Construction (#C100266), and Rental Car Buses (CIP #C800032).
This summary does not include the RCF Property Acquisition (CIP #C101110).

COMMISSION AGENDA 
T. Yoshitani, Chief Executive Officer 
January 15, 2010 
Page 4 of 8 

Current       Current      Requested    Total Revised
Description        Revised Budget  Authorization   Authorization   Authorization 
Cons. Rental Car Facility      $350,772,000    $350,772,000                $0   $350,772,000 
Bus Maint. Facility             $28,282,000      $3,808,000      $24,474,000     $28,282,000 
Off-Site Road Imp.             $19,542,000     $19,542,000               $0    $19,542,000 
Main Terminal Imp.            $3,383,000        $583,746              $0       $583,746 
Cons. Busing Operation        $17,327,000     $16,000,000               $0    $16,000,000 
Program Sub-Total         $419,306,000   $390,705,746     $24,474,000   $415,179,746 
Unallocated Contingency                $0              $0               $0             $0 
Program Total             $419,306,000   $390,705,746     $24,474,000   $415,179,746 
Remaining Budget to be Authorized     $4,126,254 
The following budget and authorization summary is for RCF Construction (CIP #C100266): 
Original Budget                                           $388,823,294 
Budget Increases                                            $6,737,740 
Budget Transfers                                            ($190,034) 
Revised Budget                                         $395,369,000 
Previous Authorizations                                    $368,095,746 
Current request for Authorization                             $24,474,000 
Total Authorizations, including this request                  $392,569,746 
Remaining Budget to be Authorized                         $2,799,254 
Project Cost Breakdown 
Construction Costs                                          $18,389,000
Sales Tax                                                    $1,747,000
Outside Professional Services                                 $1,304,000
Port Costs                                                     $3,034,000
Total                                                          $24,474,000

COMMISSION AGENDA 
T. Yoshitani, Chief Executive Officer 
January 15, 2010 
Page 5 of 8 

Source of Funds 
The Rental Car Facility Construction project (CIP #C100266) is included in the 2010-2014 
capital budget and plan of finance as a committed project. The source of funds for this project, as
identified in the plan of finance, includes Customer Facility Charge (CFC) revenues, bonds
backed by CFC revenues, and other Aviation sources. 
Financial Analysis Summary 
The BMF project supports both the rental car consolidated busing operation and the existing
employee parking busing operation. The portion of costs related to the rental car consolidated
busing operation is funded by CFC revenues or bonds backed by CFC revenues. The portion of
costs related to the existing employee parking busing operation is funded by other Aviation
sources and is anticipated to be recovered by the monthly employee parking permit revenues. In
addition, a very small portion of the costs are related to the future Aviation Maintenance Facility
and will be funded by other Aviation sources.
The requested action does not reflect an increase in the budget for the BMF project and therefore
does not change the overall financial analysis for the RCF program as presented to the
Commission on June 30, 2009. The following information is provided for reference purposes. 
The RCF program is categorized as a Revenue/Capacity Growth project. This project represents
a business expansion of our existing rental car operations. 
CIP Category                        Revenue/Capacity Growth 
Project Type                           Business Expansion 
Risk adjusted Discount Rate            See below 
Key risk factors                         See below 
Project cost for analysis                 $419,306,000 
Business Unit (BU)                   Operations, Landside  Rental Cars 
Effect on Business Performance        See below 
IRR/NPV                        N/A, see below 
CPE Impact                         Less than $0.01 in 2012 
As a cost recovery project, traditional financial analysis measures such as net present value
(NPV) and internal rate of return (IRR) are not meaningful. The CFC is set and adjusted as
needed to cover the costs paid by CFC's (including debt service). The current CFC is $5.00 per

COMMISSION AGENDA 
T. Yoshitani, Chief Executive Officer 
January 15, 2010 
Page 6 of 8 
transaction day. As earlier briefed to the Commission, it is anticipated that the CFC will need to
increase to accommodate the anticipated CFC funded costs (bond requirements and consolidated
busing) by the start up of rental car operations in early 2012. Assuming the total project costs
identified above, and current assumptions for rental car transaction days, the CFC will increase
to $6.05 per transaction day at the startup of rental car operations. 
SUSTAINABILITY AND LIFE CYCLE COSTS: 
The BMF project team is pursuing LEED certification for the Bus Maintenance building and
has completed detailed energy modeling in an effort to reduce the operating costs for the
facilities. The operating and maintenance costs for the BMF buildings and facilities are estimated
at $398,000 annually at day of opening. These costs will be proportioned between the rental car
and employee parking programs based upon the actual level of activity for each program. The
rental car cost is anticipated to be $279,000 (70%) and will be paid by CFC revenues as part of
the overall rental car consolidated busing operating costs. The employee parking cost is
approximately $119,000 (30%) and is currently anticipated to be recovered by the monthly
employee parking permit revenues. 
ECONOMIC IMPACTS: 
The RCF program provides a long-term solution for rental car company operations at the Airport
enabling the region to continue to receive the economic benefit of the Airport rental car market. 
ENVIRONMENTAL SUSTAINABILITY/COMMUNITY BENEFITS: 
The BMF project has incorporated several sustainable design elements as part of the LEED
certification process and as part of the RCF program as the Aviation Division's sustainable
design demonstration project. In addition, no adverse environmental or community impacts were
identified as part of the environmental review process for the BMF project. 
TRIPLE BOTTOM LINE SUMMARY: 
The BMF project, as part of the RCF program, will provide a long-term solution for rental car
company operations at the Airport enabling the region to continue to receive the economic
benefit of the Airport rental car market. The RCF program will improve the level of customer
service for rental car customers at the Airport, and the local community will benefit with
transportation improvements included in the program.

COMMISSION AGENDA 
T. Yoshitani, Chief Executive Officer 
January 15, 2010 
Page 7 of 8 

PROJECT SCHEDULE: 
The following is a list of key milestone dates for the BMF project. 
Bid Advertisement                     February/March 2010 
Construction Start                       June/July 2010 
Construction Complete                 December 2011 
ALTERNATIVES CONSIDERED/RECOMMENDED ACTION: 
Complete the Project  Under this alternative the BMF project would be completed as part of the
RCF program. The completion of this project would provide the necessary facilities to support
the rental car consolidated busing operation essential to the operation of the Consolidated Rental
Car Facility. This is the recommended alternative. 
Do-Nothing  Under this alternative the BMF project would not be completed as part of the RCF
program. The Port would then not have the facilities necessary to support the rental car
consolidated busing operation essential to the operations of the Consolidated Rental Car Facility.
This would put at risk the successful operation of the Consolidated Rental Car Facility, and
significantly increase the operating costs of the rental car consolidated busing operation which is
funded by approximately twenty-seven percent (27%) of the forecast Customer Facility Charge
(CFC) annual revenues. This is not the recommended alternative. 
PREVIOUS COMMISSION ACTION: 
The following list of previous Commission actions or briefings only related to the design of the
BMF project and does not reflect the full list for the RCF program. 
February 27, 2007, the Commission authorized $9,210,183, including $6,460,183 in
additional design funding for the RCF program and $2,750,000 for preconstruction services
and for demolition of buildings on the Consolidated Rental Car Facility site. 
May 13, 2008, the Commission authorized 1) $3,574,300 in additional design funds for the
RCF program, 2) the award of the GC/CM contract to Turner Construction Company and
$286,500,000 for the construction of the Consolidated Rental Car Facility, and 3) the
execution of a change order in the amount of $1,606,710 for additional construction staff and
logistics facilities. 
October 21, 2008, the Commission authorized the use of up to $20,000,000 in general
Airport funds to provide temporary funding for the RCF program.

COMMISSION AGENDA 
T. Yoshitani, Chief Executive Officer 
January 15, 2010 
Page 8 of 8 
December 15, 2008, the Commission authorized the suspension of most work under the
contract for construction of the Consolidated Rental Car Facility for an indefinite period, not
to exceed one year. Design for the BMF and Off-Site Roadway Improvement projects would
continue. 
June 2, 2009, the Commission authorized and additional $607,000 for the design of the
Compressed Natural Gas Fueling Facility as part of the BMF Project. 
June 30, 2009, the Commission 1) lifted the suspension and restarted the entire RCF
program, 2) authorized $591,670 in additional design funds for the Bus Maintenance Facility
and ORI projects, 3) authorized $27,826,000 in additional construction funds for the
Consolidated Rental Car Facility, 4) authorized multiple change orders for a not to exceed
value of $16,800,000 and up to 260 calendar days for the construction of the Consolidated
Rental Car Facility, and 5) revised the Commission notification requirements for change
orders for the Consolidated Rental Car Facility. 
ATTACHMENTS: 
Attachment A  Bus Maintenance Facility Site Map