COMMISSION 
AGENDA MEMORANDUM                        Item No.          8c 
ACTION ITEM                            Date of Meeting       June 26, 2018 
DATE:     April 30, 2018 
TO:        Stephen P. Metruck, Executive Director 
FROM:    Nick Milos, Manager, Corporate Facilities 
Dave McFadden, Managing Director, Economic Development Division 
SUBJECT:  Janitorial Services for Pier 69 
Amount of this request:               $1,200,000 
ACTION REQUESTED 
Request Commission authorization for the Executive Director to execute a contract for janitorial
services at Pier 69 with Northwest Center (NWC), for an estimated value of $1,200,000 over a
five-year period. 
EXECUTIVE SUMMARY 
The Revised Code of Washington (RCW), chapter 39.23, encourages municipalities to purchase
services provided by sheltered workshops that serve the handicapped and disadvantaged. NWC
is a local sheltered workshop that has provided excellent janitorial services at Pier 69 since
2008. 
A continued partnership with NWC would provide the Port with high quality, competitively
priced janitorial services, and would support the Century Agenda and Port organizational 
strategies. 
The contract would be for one-year with four renewal options. The initial term of the contract 
would be 8/1/2018  7/31/2019. 
JUSTIFICATION 
NWC's mission is "to promotethe growth, development and independence of people with
disabilities through programs of therapy, education and work opportunity." They are a local
leader in advancing equal opportunities for children and adults with disabilities. Their
employment services include transition services, vocational training, job placement, and
supported employment. 


Template revised September 22, 2016.

COMMISSION AGENDA  Action Item No. _8c___                              Page 2 of 3 
Meeting Date: June 26, 2018 
RCW 39.23 allows municipalities to support sheltered workshops by directly negotiating a "fair
market price as determined by a municipality." Payment of prevailing wages is a requirement
for janitorial contracts. 
Along with supporting the handicapped and disadvantaged in our community, continuing with
NWC would support Strategy 4 of the Century Agenda: Greenest, and Most Energy Efficient
Port. NWC would continue to make exclusive use of Green Seal-certified commercial cleaning
products; they would continue to play a key role in diverting waste from landfills; and some of
the workflow would be organized in a manner that allows for sequenced switching of lights to
reduce electricity consumption. 
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Alternative 1  Seek competitive bids for janitorial services at Pier 69. 
Cost Implications: Estimated first year cost between $200,000 and $230,000. Five year cost 
estimate between $1,060,000 and $1,225,000. 
Pros: 
(1)   Would  provide  a  competitive  opportunity  for  janitorial  companies,  including
Women/Minority Business Enterprises (WMBE) and other disadvantaged businesses. 
(2)   The competitive process may result in slightly lower cleaning costs. 
Cons: 
(1)   Would  cease  supporting  the  handicapped  and  disadvantaged  through  the  NWC
sheltered workshop. 
This is not the recommended alternative. 
Alternative 2  Negotiate and execute a new contract with NWC, consistent with RCW 39.23. 
Cost Implications: Estimated first year cost of $224,000. Five year cost estimate of $1,200,000. 
Pros: 
(1)   Would continue to support the handicapped and disadvantaged through the NWC
sheltered workshop. 
(2)   Would provide janitorial services at a fair market price. 
Cons: 
(1)   Would not provide a competitive opportunity to janitorial companies. 
This is the recommended alternative. 



Template revised September 22, 2016; format updates October 19, 2016.

COMMISSION AGENDA  Action Item No. _8c___                              Page 3 of 3 
Meeting Date: June 26, 2018 
FINANCIAL IMPLICATIONS 
Cost Estimate/Authorization Summary               Capital        Expense           Total 
COST ESTIMATE 
NWC contract                                        $0     $1,200,000     $1,200,000 
AUTHORIZATION 
Previous authorizations                                    0                0                0 
Current request for authorization                          0      $1,200,000      $1,200,000 
Total authorizations, including this request                  0      $1,200,000      $1,200,000 
Remaining amount to be authorized                    $0             $0             $0 
Annual Budget Status and Source of Funds 
Janitorial services are budgeted annually as a line item in the Pier 69 Facilities Management
operating expense budget and costs are allocated to the operating divisions. 
ATTACHMENTS TO THIS REQUEST 
None 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
July 9, 2013  The Commission authorized a five-year contract with NWC. 









Template revised September 22, 2016; format updates October 19, 2016.