9a Central Services Preliminary Budget Presentation
Item No. 9a_supp . Meeting Date: September 24, 2019 2020 Portwide Preliminary Budget Overview Commission Briefing September 24, 2019 2020 Budget Overview The 2020 Preliminary Budget allocates resources to advance the Port's mission, strategies and key objectives Derived from the long-term Century Agenda and the 2020 Port Wide Goals 2020 Budget supports Port's mission and long-term goals 2 2020 Port Wide Goals Effective transportation gateways Equity, diversity and inclusion Capital Investment Plan execution Highly effective public agency Economic vitality Safety and security Financial stewardship Environmental sustainability Talent development Workforce development Community engagement Customer service 2020 Goals advance key Port priorities 3 2020 Budget Guidance Zero-based approach, analyze spending trends to reduce underspending and develop realistic spending plans FTEs unfilled for more than one year require re-approval New requests accompanied by savings opportunities from existing budgets Vacancy factor added to each division's budget to offset payroll variances from unfilled positions Goal of more realistic budgets and reduced underspending 4 New FTE Requests Summary Net Requested Approved Eliminated FTEs 2020 Budget New FTEs New FTEs FTEs Change Aviation 161.00 49.00 0.00 49.00 Maritime 8.75 8.50 (3.00) 5.50 Economic Development 0.60 0.60 0.00 0.60 Central Services 60.50 35.00 (2.00) 33.00 TOTAL 230.85 93.10 (5.00) 88.10 Rigorous review process in evaluating staff additions 5 Port Wide Budget Highlights Operating revenues up $59.6 million, 7.9% above 2019 budget Operating expenses up $17.8 million or 3.9% above 2019 Net Operating Income up $41.8 million, 14.0% above 2019 Net addition of 112.1 FTEs, 5.0% above adjusted 2019 baseline Projecting higher revenues in 2020 6 2020 Portwide Operating Budget Summary Budget Change Operating Revenues (in $000s) 2018 Actual 2019 Budget 2019 Fcst 2020 Budget $ % Aeronautical 291,268 365,604 364,646 402,396 36,792 10.1% Non-Aeronautical Rev 257,707 259,537 270,014 283,364 23,827 9.2% Aviation 548,975 625,140 634,660 685,760 60,620 9.7% Maritime 57,575 59,729 59,629 62,938 3,208 5.4% EDD 20,705 19,725 19,725 19,110 -615 -3.1% NWSA/Joint Venture 57,622 43,911 48,911 40,301 -3,610 -8.2% Stormwater Utility - Maritime 4,195 4,564 4,564 4,696 131 2.9% Central Services 318 185 498 40 -145 -78.4% Total 689,390 753,255 767,988 812,844 59,589 7.9% Operating Expenses Aviation 318,849 366,105 363,640 379,241 13,136 3.6% Maritime 43,252 50,822 48,481 56,293 5,471 10.8% EDD 27,651 31,114 29,172 29,545 -1,570 -5.0% Joint Venture/POS 3,123 501 501 933 432 86.3% Stormwater Utility 4,124 3,933 3,933 3,928 -5 -0.1% Central Services 639 2,511 2,435 2,831 320 12.7% Total 397,638 454,986 448,162 472,771 17,785 3.9% Net Operating Income (NOI) 291,752 298,269 319,826 340,074 41,804 14.0% Continued strong growth in revenues and NOI 7 Proposed New FTEs by Division Central Aviation Maritime Econ Dev. Services Total 2019 Approved FTE's 1,105.78 173.00 36.00 940.30 2,255.08 Mid Year Approval 26.25 - 2.00 20.25 48.50 Eliminated (42.75) (1.50) - (2.00) (46.25) Net Transfers 64.00 21.00 (1.00) (84.00) - Adjusted 2019 FTE's (note 1) 1,153.28 192.50 37.00 874.55 2,257.33 2020 Budget Eliminated - (3.00) - (2.00) (5.00) Transfer - 1.00 - (1.00) - Conversion of Emergency Hires - 24.00 - - 24.00 New FTE's 49.00 8.50 0.60 35.00 93.10 Total 2020 Changes (note 2) 49.00 30.50 0.60 32.00 112.10 Proposed 2020 FTE's 1,202.28 223.00 37.60 906.55 2,369.43 Notes: 1) Includes 3.0 FTE for Stormwater Utility in Maritime Division. 2) All F&B and ENV COEs, including a total of 7.5 new FTEs, roll up to Central Services. 5% increase in FTEs over 2019 adjusted baseline 8 Capital Investment Plan 2019 2020 2021 2022 2023 2024 2020 - 24 (in $000's) Forecast Budget Budget Budget Budget Budget Total Aviation (note 1) 659,591 570,138 627,315 462,208 462,039 431,262 2,552,962 Maritime 15,105 54,838 145,593 96,854 37,953 28,894 364,132 Economic Development 5,040 17,298 7,869 19,421 17,735 10,355 72,678 Central Services & Other (note 2) 8,622 24,951 10,618 10,256 37,765 11,641 95,231 TOTAL 688,358 667,225 791,395 588,739 555,492 482,152 3,085,003 Notes: (1) The capital numbers exclude SAMP projects. (2) "Other" includes the POS/Joint Venture projects and Storm Water Utility Small Capital projects. Continuing to invest for the future 9 Portwide NOI Performance Steady growth in NOI since 2015 10 Aviation NOI Performance Both operating revenues and expenses growing gradually since 2015 11 Non-Aviation NOI Performance Updated 2020 NWSA revenues not yet available 12 2020 Central Services Preliminary Budget Central Services Overview Core Services Information Security Commission Business Intelligence Executive Risk Services Legal Strategic Initiatives External Relations Central Procurement Office Equity, Diversity & Inclusion (new in 2019) Human Resources Other Services Labor Relations Police Internal Audit Engineering Accounting & Financial Reporting Port Construction Services Information & Communication Technology Environmental & Sustainability Finance & Budget Aviation Environmental & Planning Aviation F&B Maritime Environmental & Planning Maritime F&B Noise Programs Corporate F&B Providing enterprise wide support services 14 Key Budget Drivers Respond to the needs of business and community stakeholders Build organizational capability, efficiency and effectiveness through innovation Advance environmental sustainability Improve customer experience for users of Port facilities New additions are influenced by key budget drivers 15 Business Context Capital Investment (Excludes SAMP) Operating Revenues 1,000 Millions 500 800 400 48.8% Growth 600 143.9% Growth Millions 300 2015-2020 2017-2021 400 200 100 200 - - 2015 2016 2017 2018 2019 Fcst 2020 Budget 2017 2018 2019 Fcst 2020 Budget 2021 Budget Portwide FTEs Enplanements 2,500 30 2,000 28.7% Growth 25 2015-2020 26.3% Growth 1,500 Millions 20 2015-2020 15 1,000 10 500 5 0 - 2015 2016 2017 2018 2019 Fcst 2020 Budget 2015 2016 2017 2018 2019 Fcst 2020 Fcst Supporting business growth 16 Budget Development Process Zero-based approachover $1.5 million in savings identified through account level review of past spending trends and actual needs Removed $3.8 million of 2019 one-time, non-recurring items Adjusted for Capital Development re-org and other transfers Added annualized amounts for recurring staff and other costs added in 2019 $2.6 million Added incremental pay and benefit costs for adjusted baseline FTEs $3.9 million Detailed Executive review of new budget requests, $14.7 million requested, $8.4 million approved (57%) Budget additions based on key priorities and outcomes 17 Budget Highlights Net increase of 33 FTEs, or 3.8% above adjusted 2019 baseline (35 FTEs approved out of 60.5 requested) Total operating expense increase of $11.1 million, or 8.1% compared to 2019 adjusted budget Includes a $2.6 million payroll expense offset to reflect a 3% staff vacancy factor Added vacancy factor for 2020 18 Central Services Budget Overview 2018 2019 2019 2020 Budget Change (in $000s) Actual Budget Forecast Budget $ % Core Central Support Services 72,483 82,710 81,157 91,186 8,476 10.2% Police 23,908 30,778 29,578 31,444 666 2.2% Capital Development 8,775 10,269 9,765 12,544 2,275 22.2% Environment & Sustainability 8,770 13,224 12,101 12,886 (338) -2.6% TOTAL 114,536 136,980 132,601 148,059 11,079 8.1% Central Services budget supports Port wide initiatives and division growth 19 Central Services Budget by Department 2018 2019 2019 2020 Budget Change (in $000s) Actual Budget Forecast Budget $ % EXPENSES Commission 1,848 2,153 1,995 2,165 12 0.5% Executive 2,136 1,995 2,133 2,214 219 11.0% Legal 3,948 3,568 3,785 4,001 433 12.1% External Relations 7,362 8,367 8,202 11,070 2,703 32.3% Office of Equity, Diversity and Inclusion - 351 251 1,586 1,235 351.8% Human Resources 8,430 10,250 9,883 11,816 1,566 15.3% Labor Relations 1,079 1,330 1,330 1,386 56 4.2% Internal Audit 1,521 1,916 1,704 1,749 (167) -8.7% Accounting & Financial Reporting 6,842 8,500 8,440 9,024 525 6.2% Information & Comm. Technology 21,961 23,966 23,966 26,013 2,047 8.5% Information Security 934 1,774 1,559 1,968 194 11.0% Finance & Budget 5,593 6,371 6,430 7,039 668 10.5% Finance & Budget 1,843 2,132 2,106 2,219 87 4.1% Aviation Finance & Budget 2,305 2,616 2,701 2,878 262 10.0% Maritime Finance & Budget 1,445 1,623 1,623 1,942 319 19.7% Business Intelligence 1,323 2,139 1,929 2,209 69 3.2% Risk Services 3,095 3,328 3,255 3,438 110 3.3% Office of Strategic Initiatives 1,596 1,776 1,568 1,619 (156) -8.8% Central Procurement Office 4,630 4,678 4,678 6,591 1,913 40.9% Contingency 185 250 50 (2,702) (2,952) -1180.6% Core Central Support Services 72,483 82,710 81,157 91,186 8,476 10.2% 20 Central Services Budget by Department Cont'd 2018 2019 2019 2020 Budget Change (in $000s) Actual Budget Forecast Budget $ % EXPENSES Police 23,908 30,778 29,578 31,444 666 2.2% Capital Development Engineering 5,478 7,530 6,801 8,796 1,266 16.8% Port Construction Services 3,522 2,739 2,964 3,748 1,009 36.8% Subtotal 8,775 10,269 9,765 12,544 2,275 22.2% Environment & Sustainability Environment & Sustainability Admin 624 2,456 1,754 1,538 (918) -37.4% Aviation Environmental & Planning 5,006 6,510 6,225 6,895 386 5.9% Maritime Environmental & Planning 2,418 3,447 3,297 3,440 (7) -0.2% Noise Program 722 811 825 1,012 201 24.8% Subtotal 8,770 13,224 12,101 12,886 (338) -2.6% TOTAL CENTRAL SERVICES 114,536 136,980 132,601 148,059 11,079 8.1% 21 Selected Department Highlights External Relations 2.5 new FTEs for Aviation graphic design support, permanent Environmental Engagement program manager, Regional Transportation intern; additional resources for Duwamish Valley/T46 Cruise community engagement, creative services marketing support Human Resources 4 new FTEs supporting management training, workers' compensation, talent acquisition and employee relations; additional resources for commute trip reduction program, compensation program review Information & Communications Technology 4 new FTEs for desktop support, software development and systems training; additional resources for new software licenses and PC/laptop refresh Central Procurement Office 4 new FTEs to support growing contracting needs FTE growth to support Port goals and organizational growth 22 Selected Department Highlights Office of Equity, Diversity & Inclusion new function, 3 new FTEs to support data research and analysis, communications and cultural transformation; additional resources for strategy implementation consulting support Engineering 4 new FTEs to support capital program delivery; more costs to expense versus capital Port Construction Services 2 new FTEs to support project delivery and administrative work; more costs to expense versus capital Finance & Budget 2 new FTEs in Aviation F&B to support grant programs and leverage information systems; 1 new FTE in Maritime F&B to support Marine Maintenance Environmental 4.5 new FTEs to support environmental, noise programs, ORCA recovery and sustainability in capital design initiative FTE growth to support Port goals and organizational growth 23 2020 Central Services FTEs Summary Description FTEs Notes 2019 Budget 940.30 Changes in 2019: Mid-Year Approvals 20.25 See "2019 Mid-Year Approved FTEs" slide Eliminated -2.00 CDD Admin dept was eliminated Transfer -84.00 See "2019 FTEs Transfer" slide 2019 Baseline 874.55 2020 Budget Changes: Eliminated -2.00 Limited Duration FTE, Graduate Intern & FTEs overlap Transfer -1.00 Transferred 1 FTE from Maritime Env to SWU for 2020 Proposed New FTEs 35.00 See detail in 2020 New FTEs slide Net Change 32.00 3.7% increase from 2019 Baseline Proposed FTEs for 2020 906.55 Proposed 3.7% increase in FTEs compared to 2019 Baseline 24 Central Services FTE Trend Note: Compounded Annual Growth Rate: 2.5% from 2010-20. FTE count excludes CDD Admin, AVPMG & Seaport PMG. Growing businesses drive FTEs growth 25 Central Services 2020 Capital Budget September 24, 2019 26 Capital Budget Overview 2020-2024 Five Year Capital Plan ($000's) * 2020 2021 2022 2023 2024 Total Commission Authorized Projects 7,421 - - - - 7,421 Projects Pending Authorization 6,343 1,725 100 - - 8,168 Pending Future Authorization - 3,500 5,000 5,000 5,000 18,500 Small Capital 6,278 4,218 4,306 4,815 4,991 24,608 Total 20,042 9,443 9,406 9,815 9,991 58,697 * Excludes ICT projects budgeted within operating divisions as well as ICT portions of PMG led projects. 27 Commission Authorized/Underway 2020-2024 Five Year Capital Plan ($000's) * 2020 2021 2022 2023 2024 Total Commission Authorized Projects Radio System Upgrade U 5,623 - - - - 5,623 Customer Relationship Mgmt System N 1,000 - - - - 1,000 Maximo Upgrade U 470 - - - - 470 Budget/Forecasting System N 328 - - - - 328 Total 7,421 - - - - 7,421 * N = New System or Function U = System Upgrades or Replacements 28 Pending Authorization 2020-2024 Five Year Capital Plan ($000's) * 2020 2021 2022 2023 2024 Total Projects Pending Authorization POS Offices Wi-Fi U 1,500 1,000 - - - 2,500 Phone System U 1,600 - - - - 1,600 STIA Network Redundancy N 1,350 - - - - 1,350 Environmental Remediation System N 145 255 100 - - 500 Community Communication Display N 180 320 - - - 500 Learning Mgmt System U 400 - - - - 400 Environmental Mgmt Info System N 200 150 - - - 350 Applicant Tracking System U 350 - - - - 350 Server Virtualization Upgrade U 318 - - - - 318 Exchange Online U 300 - - - - 300 Total 6,343 1,725 100 - - 8,168 * N = New System or Function U = System Upgrades or Replacements 29 Small Capital & Future Authorization: CIP Reserve 2020-2024 Five Year Capital Plan ($000's) 2020 2021 2022 2023 2024 Total Small Capital Technology Infrastructure 1,382 1,500 1,500 1,500 1,500 7,382 Technology Business Applications 1,000 1,000 1,000 1,000 1,000 5,000 Enterprise GIS Small Capital 250 250 250 250 250 1,250 Corporate Fleet Replacement 1,488 523 707 995 1,111 4,824 Corporate Small Capital 200 200 200 200 200 1,000 CDD Fleet Replacement 1,644 635 527 680 805 4,291 CDD Small Capital 314 110 122 190 125 861 Total - Small Capital 6,278 4,218 4,306 4,815 4,991 24,608 Pending Future Authorization CIP Reserve - Central Services - 3,500 5,000 5,000 5,000 18,500 30 Summary The Central Services budget: Supports key port priorities and business objectives Advances environmental sustainability Responds to community and other stakeholder needs Fosters innovation and organizational effectiveness 31 2020 Budget Timeline Budget Briefings 2020 Business Budget First Reading & 2nd Reading & Plan and CIP Draft Plan of Development Public Hearing Final Passage of Development Finance/Tax Levy Briefings for 2019 Budget 2019 Budget (May/June) (June/July) (Mid-November) (Late November) (Sept/Oct ) 32 Appendix 33 2020 Budget Overview Description (in $000s) Amount % Notes 2019 Approved Budget 145,339 Less: Re-org Changes (8,359) Excluded CDD Admin,AVPMG & SP PMG 2019 Adjusted Budget 136,980 Less: "One-Time" Items (3,820) -2.8% See "One-Time Items" Summary for details Add: Budget Transfers to Operating Divisions (180) -0.1% See "Budget Transfers" Summary for details Add: Baseline Increase 2,658 1.9% See "Baseline Increase" Summary for details 2019 Baseline Budget 135,638 -1.0% 2020 Baseline Budget 135,638 Estimated Baseline Payroll Increase 3,900 2.8% An average of 3.9% pay increase from 2019 3% Vacancy Factor (2,602) -1.9% New Budget Additions - Core Central Support 5,586 4.1% New Budget Additions - Police (253) -0.2% Net reduction due to less overtime New Budget Additions - Eng & PCS 368 0.3% New Budget Additions - ENV 2,782 2.0% Change of Capital/OH Alloc and Expense Projects 2,639 1.9% 2020 Preliminary Budget 148,059 9.1% 2020 Preliminary Budget 148,059 2019 Adjusted Budget 136,980 Increase from 2019 Budget 11,079 8.1% Thorough review of baseline budget prior to new additions 34 2020 Budget Savings/Offsets No. Dept (in $000s) Amount Notes 1 Commission Office 50 Reduce Commission Contingency 2 Legal 31 Training & travel, Misc. 3 External Relations 250 Outside Svcs, training & travel, Misc. 4 HR 89 Outside Svcs, training & travel, Misc. 5 F&B 8 Training, chairs purchases, printing 6 ICT 130 Travel, network connectivity, telecommunication 7 Info Sec 60 Anti-Phishing Software Add-on 8 BI 135 Performance Measurement System 9 OSI 150 Outside Svcs 10 ENV 25 Outside Svcs 11 Police 520 Overtime and absorbed tasers purchase 12 Engineering 63 Recruiting, Training, Office Supplies, Misc TOTAL 1,512 $1.5M budget savings and offsets resulted from rigorous reviews 35 2020 New Budget Requests Summary Approved Request O&M O&M Req'd App'd 2020 Budget Additions (in $000s) Amount Amount Amount FTEs FTEs Commission Office 25 25 25 0.0 0.0 Executive Office 277 277 205 0.5 0.0 Legal 530 530 250 0.0 0.0 External Affairs 1,228 1,228 1,059 2.5 2.5 Human Resources 1,216 1,166 721 7.0 4.0 Information & Communication Technology 1,775 1,522 1,407 7.0 4.0 Office of Strategic Initiatives 675 675 510 1.0 1.0 Central Procurement Office 816 685 472 7.0 4.0 Information Security 60 60 - - - Accounting & Financial Reporting 143 143 125 1.0 1.0 Finance and Budget 332 332 260 3.0 3.0 Business Intelligency 520 520 (85) - - Risk Management 130 130 40 1.0 - Office of Equity, Diversity and Inclusion 1,437 1,437 646 7.0 3.0 Contingency - - (50) - - Core Central Support Services 9,163 8,729 5,586 37.0 22.5 Police 669 669 (253) 6.0 2.0 Engineering 1,131 683 265 11.0 4.0 Port Construction Services 163 103 103 2.0 2.0 Environment & Sustainability 3,660 3,110 2,782 4.5 4.5 TOTAL 14,786 13,293 8,483 60.5 35.0 A dding $5.6M and 22.5 new FTEs to Core Central Support Services 36 2020 Budget Approved Requests (Core Central Support Services) Total O&M Dept. Item Description (in $000's) Amount Amount FTE Commission Commission Consultant for Biofuels 25 25 Commission Contingency Reduction (50) (50) Executive IAF ERP Consultants 125 125 Rational Decision Analysis Model Consultant 80 80 Legal Outside Legal Services 250 250 External Relations Regional Transportation Graduate Student Intern 25 25 0.5 Graphic Designer (Aviation) 107 107 1.0 Creative services 100 100 Staff training for new Constituent Resource Management (CRM) Database 25 25 Duwamish Valley Community Equity Program 292 292 Earth Day 2020 Community Engagement 50 50 Program Budget: East King County Community & Government Relations 71 71 Program costs for Aviation Environmental Engagement Program Manager 17 17 Permanent Environmental Engagement Program Manager 148 148 1.0 Non-English Language Proficient Communications 40 40 Postage for mailers 30 30 Commission Consultant for Biofuels 25 25 StART Facilitation & Note Taking 75 75 Terminal 46 Cruise Facility Community Engagement 135 135 Savings/Offset (180) (180) Port-Hosted Travel Education Program 100 100 37 2020 Budget Approved Requests (Core Central Support Services) Total O&M Dept. Item Description (in $000's) Amount Amount FTE Human Resources Port Management Training Program 34 34 Port Management Training Program/Talent Development Specialist 117 117 1.0 Applicant Tracking System and Implementation Consulting Services 93 43 Commuter Benefits Program Enhancements 70 70 Compensation Program Consulting Support 75 75 Temporary Agency Services 35 35 Workers Comp Claims and Safety Administrative Assistant 101 101 1.0 Sr. Talent Acquisition Representative 141 141 1.0 Employee Relations Consultant 105 105 1.0 Accounting & Financial Reporting Credit Analyst 125 125 1.0 ICT Software 676 676 PC Refresh 322 322 Software Developers to Sales Force Systems 100 40 1.0 Desktop Support Specialist 109 109 1.0 Software Test Engineer 106 37 1.0 Web Coordinator 90 90 1.0 Network hardware maintenance 133 133 38 2020 Budget Approved Requests (Core Central Support Services) Total O&M Dept. Item Description (in $000's) Amount Amount FTE Aviation Finance and Budget Sr. Financial Systems & Business Analyst 84 84 1.0 Financial Analyst II - Grants and Capital Programs 72 72 1.0 Maritime Finance and Budget Financial Analyst II 104 104 1.0 Business Intelligence Service Quality and Brand Performance Measurement System: on-going (135) (135) J.D. Power North American Airport Survey 50 50 Risk Services Insurance tracking platform/cloud based 40 40 Office of Strategic Initiatives Storytelling with Data Workshops 18 18 Storytelling Consultant 25 25 Conferences / Travel 20 20 Administrative Assistant 88 88 1.0 LEAN Consultant 350 350 Disruption Summit 10 10 39 2020 Budget Approved Requests (Core Central Support Services) Total O&M Dept. Item Description (in $000's) Amount Amount FTE Central Procurement Services Manager, CPO Liaison & Customer Service 177 160 1.0 Contract Administrator 2 114 97 1.0 Buyer 5 Purchasing Manager 125 113 1.0 Buyer 3 114 103 1.0 Information Security Anti-Phishing Software Expansion Add Triage Module Absorbed in the budget Office of Equity, Diversity and Inclusion EDI Manager, Aviation 162 162 1.0 Analyst, Data/Research and Policy Analysis 146 146 1.0 Manager EDI Communications 162 162 1.0 Implementation of the new EDI strategy 175 175 0.0 TOTAL - Core Central Support Services 5,822 5,586 22.5 40 2020 Budget Approved Requests (Police, Engineering & PCS) Total O&M Dept. Item Description (in $000's) Amount Amount FTE Police Jail Cost Increase 50 50 Police/Fire Communication Specialist 80 80 1.0 Police Specialist 67 67 1.0 Savings/Offset (OT Reduction) (450) (450) Subtotal (253) (253) 2.0 Engineering Engineering Design Technician 94 31 1.0 Design Engineer 2 (Civil/Structural) 111 37 1.0 BIM Design Technology Specialist 123 87 1.0 Construction Management Systems Analyst 109 109 1.0 Port Construction Services PCS CM III 103 43 1.0 Administrative Assistant 60 60 1.0 Subtotal 599 368 6.0 41 2020 Budget Approved Requests (Environmental & Sustainability) Total O&M Dept. Item Description (in $000's) Amount Amount FTE Environment & Sustainability Admin Carbon Policy Assistance 150 150 AV Environmental & Noise College Intern Recycling 32 32 0.5 Contaminated Site Management, PFAS 255 255 Flight Corridor Safety Program Habitat Management 60 60 SAMP Environmental Review 1,500 1,500 Environmental Program Manager 85 85 1.0 Transportation Management Association Support 50 50 NPDES Permit Renewal Application Support 75 75 Maritime Environment & Planning Southern Resident Orca Recovery Program 50 50 Duwamish Valley Community Action: Gateway Park N/8th Ave S Shoreline (Maritime Capital Budget) 300 - Duwamish Valley Community Action: Project Design and Permitting 25 25 Duwamish Valley Community Action: Habitat Restoration and Stewardship 40 40 SharePoint Migration Oversight 15 15 SDCI Permitting Liaison 60 60 FTE Staff support for orca recovery initiative planning and implementation. (100% expense) 144 144 1.0 FTE- Support for implementation of Sustainability In Capital Design (50% capital) 160 81 1.0 Noise Ground Noise Study 100 100 Noise Programs Coordinator 65 35 1.0 Litigation Required Noise Contours 25 25 Subtotal 3,190 2,782 4.5 42 GRAND TOTAL 9,359 8,483 35.0 2019 Mid-Year Approved FTEs No. Department Description FTEs 1 Legal Graduate Intern 0.50 2 External Relations East King County CE GR Manager 1.00 Administrative and Policy Specialist 1.00 Community Engagement Program Manager 1.00 3 Human Resources HR Data Analyst 1.00 Workers Compensation Claims Manager 1.00 Commuter Benefits Program Administrator 1.00 4 Accounting & Financial Reporting College Intern 0.25 5 Information & Communication Tech. Desktop Support Specialist for Police support 1.00 6 Maritime Finance & Budget College Intern 0.25 7 Business Intelligence BI Assistant 1.00 8 Police Auto Theft Task Force 1.00 9 Engineering Construction Labor Specialist 1.00 Construction Inspector II 2.00 Resident Engineer 2 1.00 10 Aviation Project Management College Intern 0.25 11 Seaport Project Management Capital Project Manager 3 1.00 Assistant Project Manager 2.00 Controls Program Leader 1.00 13 Aviation Environmental Transportation Management Program Manager 1.00 14 Maritime Environmental & Planning Limited Duration Sr. Env. Management 1.00 TOTAL 20.25 Growing business needs drive the additions of mid-year new FTEs 43 2019 FTEs Transfer No. Department Description FTEs 1 Aviation Project Management All FTEs transferred to Aviation Division (62.0) 2 Seaport Project Management All FTEs transferred to Maritime Division (20.0) 3 External Relations Capital Project Marketing Specialist transferred from Engineering 1.0 Admin Assistant transferred to EDI (1.0) Director Social Responsibility transferred to EDI (1.0) 4 Information & Communication Tech. ICT Project Manager transferred from Engineering 1.0 Telecomm Infrastructure Engineer transferred from Engineering 1.0 5 Office of Equity, Diversity and Inclusion Admin Assistant transferred from External Relations 1.0 Director Social Responsibility transferred from External Relations 1.0 6 Engineering Electronic Tech Systems Foreman x 2 transferred to AV Maintenance (2.0) ICT Project Manager transferred to ICT (1.0) Telecomm Infrastructure Engineer transferred to ICT (1.0) Capital Project Marketing Specialist transferred to External Relations (1.0) TOTAL (84.0) Most of the FTEs transfer resulted from the PMGs re-org 44 2020 Proposed New FTEs Summary New FTEs in the 2020 Proposed Budget No. Dept Description FTEs 1 External Relations Regional Transportation Graduate Student Intern 0.50 Graphic Designer (Aviation) 1.00 Permanent Environmental Engagement Program Manager 1.00 2 Human Resources Port Management Training Program/Talent Development Specialist 1.00 Workers Comp Claims and Safety Administrative Assistant 1.00 Sr. Talent Acquisition Representative 1.00 Employee Relations Consultant 1.00 3 Accounting & Financial Reporting Credit Analyst 1.00 4 Information & Communication Technology Software Developers to Sales Force Systems 1.00 Desktop Support Specialist 1.00 Software Test Engineer 1.00 Web Coordinator 1.00 5 Aviation Finance and Budget Sr. Financial Systems & Business Analyst 1.00 Financial Analyst II - Grants and Capital Programs 1.00 6 Maritime Finance and Budget Financial Analyst II 1.00 7 Office of Strategic Initiatives Administrative Assistant 1.00 8 Central Procurement Office Manager, CPO Liaison & Customer Service 1.00 Contract Administrator 2 1.00 Buyer 5 Purchasing Manager 1.00 Buyer 3 1.00 9 Office of Equity, Diversity and Inclusion EDI Manager, Aviation 1.00 Analyst, Data/Research and Policy Analysis 1.00 Manager EDI Communications 1.00 Subtotal 22.50 New FTEs support the Port's strategic goals & initiatives 45 2020 Proposed New FTEs Summary - Cont'd No. Dept Description FTEs 10 Police Police/Fire Communication Specialist 1.00 Police Specialist 1.00 11 Engineering Engineering Design Technician 1.00 Design Engineer 2 (Civil/Structural) 1.00 BIM Design Technology Specialist 1.00 Construction Management Systems Analyst 1.00 12 Port Construction Services PCS CM III 1.00 Administrative Assistant 1.00 13 Maritime Environmental FTE Staff support for orca recovery initiative planning and implementation. (100% expense) 1.00 FTE- Support for implementation of Sustainability In Capital Design (50% capital) 1.00 14 AV Environmental College Intern Recycling 0.50 Environmental Program Manager 1.00 15 Noise Noise Programs Coordinator 1.00 Subtotal 12.50 TOTAL 35.00 New FTEs support the Port's strategic goals & initiatives 46 One-Time Items in 2019 Item Org Item Description Amount Notes Commisssion 1 1200 Sustainable Aviation Fuels Consultant 80,000 External Relations 1 1420 Staff Training for new CRM Database 25,000 Human Resources 1 1850 One Port Culture Consultant 90,000 2 1850 HR Organizational Effectiveness Consultant 50,000 3 1850 WA Paid Family Leave Law FTE 2,200 Computer Subtotal 142,200 Internal Audit 1 2280 Capital Audit Expert Consultant 50,000 2 2280 HIPAA 80,000 3 2280 Peer Review 15,000 4 2280 Internal Auditor 1,680 Computer Subtotal 146,680 Accounting & Financial Reporting 1 2270 PeopleSoft Systems Functional Expertise Resource 88,000 47 One-Time Items in 2019 (Cont'd) Item Org Item Description Amount Notes Aviation Finance and Budget 1 4540 Staff Training 28,666 Corporate Finance and Budget 1 2100 Financial Analyst I 1,500 Computer Maritime Finance and Budget 1 6210 Grant and Cost Recovery Specialist 250 Computer Business Intelligence 1 1500 Research Analyst (BI Analyst III) 2,500 Computer Office of Strategic Initiatives 1 2410 Lean Consulting Services 500,000 2 2410 FTE Backfill 2,000 Computer Subtotal 502,000 Central Procurement Office 1 9205 Contract Administrator (3) 7,200 2 9205 Contract Administrator - Construction 2,400 Computer Subtotal 9,600 48 One-Time Items in 2019 (Cont'd) Item Org Item Description Amount Notes Information Security 1 1980 CISO / Sr. Manager Information Security 2,500 Computer 2 1980 Information Security Sr. Analyst 2,500 Computer Subtotal 5,000 Police 1 4300 Police Sergeant/Waterfront 520 Computer 2 4300 Police Explosive Detection K9 Officers 520 Computer Subtotal 1,040 CDD 1 1610 Senior Design Architect 1,500 Computer 2 1650 Administrative Assistant 1,500 Computer 3 1600 Construction Support - FTEs 1,500 Computer 4 1700 PCS Construction Manager II 1,500 Computer 5 1700 PCS RMM Construction Manager II 1,500 Computer Subtotal 7,500 49 One-Time Items in 2019 (Cont'd) Item Org Item Description Amount Notes Environment & Sustainability 1 2710 Commute Trip Reduction 30,000 2 2710 EPA Pilot Program 100,000 3 2710 Green Fleet Program 50,000 4 2710 Sustainability Evaluation Framework 150,000 5 1350 Smith Cove Blue Carbon Pilot Project 180,000 6 1350 PORTfolio Site Maintenance/Enhancements 25,000 7 1350 Umbrella Mitigation Bank 75,000 8 1350 On-Call Technical Support for PORTfolio 25,000 9 1350 Funding for Seattle DCI, USACE, NOAA Permitting (10,000) 10 1350 Waste Management Program continuation 30,000 11 1350 Tree Inventory 25,000 12 1350 Energy Conservation CF Changed from 2018 60,000 13 4580 Complete Airport's 5-year NPDES Permit Renewal 100,000 14 4580 GTAP Implementation 75,000 15 4580 Implement Sustainable Aviation Fuels (SAF) Workplan 125,000 16 4580 Technical Support for IWS Deicing Management Study 75,000 17 4580 Contaminated Site Management - PFAS 65,000 18 4580 SAMP annual spending rejustified every budget year 1,600,000 Subtotal 2,780,000 GRAND TOTAL 3,819,936 50 Budget Transfers in 2019 (Payroll) Item From To Item Description Amount Notes 1 Engineering AV Maintenance 2 IAF FTEs (44,017) From 1630 to 4594 2 Engineering External Relations 1 IAF FTE transferred to External Relations (25,673) From 1630 to 1420 External Relations received 1 FTE from Eng 25,673 3 Engineering ICT 2 IAF FTEs transferred to ICT (54,147) From 1630 to 1910/1970 ICT received 2 IAF FTEs from Engineering 54,147 4 Police ICT Transferred budget out of Officers/Wages and Benefits to ICT(58,000) From 4300 to 1910 ICT received Wages and Benefits for new 58,000 Software Support for Police 5 External Relations EDI Transferred 2 OSR FTEs to EDI 198,177 From 1420 to 1460 Received 2 FTEs from External Relations (198,177) Total payroll transfers (44,018) 51 Budget Transfers in 2019 (Non-Payroll) Item From To Item Description Amount Notes Env & South King County Support Program of $750K 1 External Relations (750,000) From 2710 to 1420 Sustainability transferred to Ext Relations External Relations received $750K from Env and Sus 750,000 2 Police ICT Transferred for Furn & Equip Acquisition Exp to ICT (1,500) From 4300 to 1910/1970 Received for Furn & Equip Acquisition Exp from 1,500 Police 3 External Relations EDI OSR expenses transferred to EDI (98,375) From 1420 to 1460 EDI received non-payroll budget from Ext. Relations 98,375 4 EDI/OSR EDD Ethnic Marketing (61,140) 5 HR EDI Membership for Government Alliance for Race and Equity (3,000) EDI received this amount from HR 3,000 (74,929) 6 Maritime Env SWU SWU Outside Services From 1350 to 8001 Total non-payroll transfers (136,069) TOTAL BUDGET TRANSFERS (180,087) 52
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