Item Number:   8a_attach_1 
Meeting Date:   February 11, 2020 
1                                          RESOLUTION 3770 EXHIBIT A 
2                                        PORT OF SEATTLE COMMISSION 
3                               AVIATION STANDING COMMITTEE CHARTER 
4 
5                                             Proposed February 11, 2020 
6 
7     I.   INTRODUCTION 
8 
9         A.  The Aviation Committee, herein referred to as "the committee," is a standing committee
10    created by the Port of Seattle Commission. 
11 
12        B.  The committee will provide information, advice, and recommendations about fulfilling
13    the port's Century Agenda goals to meet the region's air transportation needs at Seattle-Tacoma
14    International Airport for the next 25 years and encouraging the cost-effective expansion of
15    domestic and international passenger and cargo service. The committee will focus on airport
16    capital infrastructure programs and review of Century Agenda goals as described further below. 
17 
18        C.  This charter defines the composition, authority, mission, scope, responsibility, and
19    meeting structure of this committee. 
20 
21    II.  COMPOSITION 
22 
23    The Committee will consist of two Port of Seattle commissioners appointed by the commission
24    president after consultation with the commission at the beginning of each calendar year in which
25    the committee is active. 
26 
27    III. SCOPE OF WORK 
28 
29    The work of the Aviation Standing Committee shall include the following: 
30 
31        A.  Develop and provide recommendations to the Commission on policies, programs and
32            strategies that advance the Port of Seattle's Century AgendaStrategy 2: Advance this
33            region as a leading tourism destination and business gateway. 
34 
35        B.  Monitor the development of airport infrastructure projects and related planning and
36            design. 
37 
38        C.  Review and provide recommendations to the Port of Seattle Commission  on  the
39            implementation of the Ground Transportation Policy Directive. 
40 
41        D.  Review and provide recommendations to the Port of Seattle Commission on airport
42            customer service, sound insulation acceleration, the commercial aviation coordinating
43            commission and airport dining and retail.
44 

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45        E.  Review and recommend to the Port of Seattle Commission pilot projects/research
46            opportunities to develop commission policy directives. 
47 
48        F.  Review and recommend to the Port of Seattle Commission policies to support the
49            operation of the airport. 
50 
51    IV. AUTHORITY 
52 
53        A.  In pursuit of its mission and scope, the committee is not legally authorized to act on behalf
54    of the Port of Seattle Commission, but is authorized to conduct the following activities: 
55 
56        B.  Gather information, consider matters within the committee's scope of work, and provide
57    information, advice, and recommendations to the Port of Seattle Commission. 
58 
59        C.  Communicate the priorities of the Port of Seattle Commission. 
60 
61        D.  Engage in outreach efforts and activities to gather information to provide to the Port of
62    Seattle Commission. 
63 
64        E.  If the committee determines that to meet its responsibilities it needs the independent
65    services of an outside advisor or consultant with aviation infrastructure or operations expertise,
66    it may propose the retention of such advisor or consultant to the commission for approval. 
67 
68    V.  DURATION 
69 
70    The Aviation Committee is standing committee with broad purview over matters related to
71    aviation and will continue indefinitely until the commission repeals its charter. 
72 
73    VI. RESPONSIBILITY 
74 
75        A.  The role of the committee chair(s) shall be to: 
76 
77            1.  Preside at meetings and serve as committee sponsor(s); 
78 
79            2.  Ensure that the committee addresses the purposes described in this charter; and 
80 
81            3.  Set committee meeting agendas. 
82 
83        B.  The Commission Policy Manager is the committee liaison, and commission specialists will
84    support the work of the committee as assigned. The role of the committee liaison shall be to: 
85 
86            1.  Regularly update the commission on the work of the committee in memos, individual
87                briefings, and public session;
88 

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89            2.  Support the work of the committee; 
90 
91            3.  Develop, manage, and distribute meeting materials; 
92 
93            4.  Provide logistical support including procuring meeting rooms, scheduling, creating 
94                meeting records, and providing technical assistance; and 
95 
96            5.  Coordinate with the primary executive staff contact to keep the Executive Director
97                and Airport Director informed about committee progress. 
98 
99        C.  The Port of Seattle Director of Aviation Facilities and Capital Programs will support the
100    committee as the primary executive staff contact. The role of the executive staff contact shall be
101    to: 
102 
103            1.  Inform the Executive Director and Aviation Director about committee progress; 
104 
105            2.  Support the committee with timely and responsive information; 
106 
107            3.  Coordinate with other executive staff in support of the committee's work; and 
108 
109            4.  Serve as a resource for committee deliberation. 
110 
111    VII. MEETINGS 
112 
113        A.  The committee will meet at least quarterly and will report to the commission in public
114    session to provide transparency as to progress made in executing its charter. 
115 
116        B.  Workgroups composed of non-commissioner advisors and subject matter experts may be
117    formed by the committee to provide in-depth analysis of issues for the committee and are
118    expected to meet as frequently as needed. Workgroup meetings are not considered official
119    committee meetings for purposes of establishing a quorum or management of records by the
120    commission clerk. 
121 
122        C.  A quorum of the committee is required to conduct official committee business. A quorum
123    is defined as the presence of both commissioners assigned to the committee. 
124 
125        D.  Meetings of the Aviation Committee shall be open to the public when required by
126    applicable law or the bylaws of the Port of Seattle Commission. 
127 
128        E.  Agendas will be prepared and made available to committee members in advance of
129    meetings. 
130 
131        F.  Agendas for updates to the commission to be presented in public session will be published 
132    as part of regular or special commission meeting notices. 

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133 
134        G.  Minutes will be prepared and retained for all meetings of the committee. 
135 
136        H.  Records of committee meetings, including any meeting minutes, shall be provided to the
137    commission clerk for appropriate retention in accordance with applicable law and best practices. 


















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