COMMISSION 
AGENDA MEMORANDUM                        Item No.          6j 
ACTION ITEM                            Date of Meeting        July 14, 2020 
DATE:     June 2, 2020 
TO:        Stephen P. Metruck, Executive Director 
FROM:    Tina Soike  Director Engineering Services 
Janice Zahn  Assistant Director Engineering 
Chris Sherwood  Construction Manager 
SUBJECT:  Baggage Optimization Phase 2  Special Testing and Inspection Services 
Amount of this request:            $0 
Total estimated project cost       $425,675,000 
for Phase 2: 

ACTION REQUESTED 
Request Commission authorization for the Executive Director to execute one project specific
consulting agreement for services related to special testing and inspection on the Baggage
Optimization Project Phase 2. The estimated amount is $450,000 over a 4-year period or the life
of the project. 
EXECUTIVE SUMMARY 
As a condition of construction permits, Building Officials require independent special inspections
in addition to the inspections performed by the Port's Construction Management inspectors or
the contractors. Special inspection agencies evaluate components of construction that are critical
to the safety of the structure and site stability. The project owner selects and pays the special
inspection agencies; however, the special inspection agencies provide inspection information
and final documentation of compliance with special inspection requirements to the Building
Official. Special Inspection agencies are typically required to be independent, third party entities.
JUSTIFICATION 
The Baggage Optimization Phase 2 project has been estimated to require approximately 5000 - 
special testing and inspection hours, over the 4-year duration of this construction contract. The
current Construction Management  Special Testing and Inspection Contracts  do not have
sufficient capacity to provide the services required for this contract and our other anticipated
construction projects. A project specific agreement will give the project the budget capacity and


Template revised January 10, 2019.

COMMISSION AGENDA  Action Item No. 6j                                   Page 2 of 5 
Meeting Date: July 14, 2020 
provide flexibility should additional testing be required once work begins or the contract
completes later than the original 4-year duration. 

Diversity in Contracting 
We are working with the Diversity in Contracting Department to determine if Women and
Minority Business Enterprises (WMBE) goals are feasible for this project. 
DETAILS 
The purpose of this project is to optimize the Baggage Handling System (BHS) and achieve the
maximum outbound baggage capacity within the current airport footprint. 
When complete, this project will have achieved the following outcomes: 
Increased outbound system capacity up to 60 million annual passengers (MAP); 
Increased system reliability, redundancy, and security; 
Flexibility in airline ticket counter use and related gate assignments; 
Reduced minimum connect-times where possible; and 
Long term energy savings. 

Scope of Work 
Over the next 4 years the Baggage Optimization Phase 2 project will require special testing and
inspection services for an estimated contract value of $450,000. To support the special testing
and inspection on this project, a request for proposal (RFP) would be issued to execute one (1)
project specific contract to provide special testing and inspection services. Types of testing may
include: 
Welding/Structural Steel 
Concrete Compression 
Masonry 
Asphalt 
Fireproofing 
The RFP may include goals for WMBE participation. The contract duration will be four (4) years
to cover the length of construction. The actual contract duration may extend beyond four years
in order to complete the work identified in scope of work.
Schedule 
Activity 
Phase 2 contract award                          2020 Quarter 3 
Phase 2 substantial completion                   2024 Quarter 2 

Template revised June 27, 2019 (Diversity in Contracting).

COMMISSION AGENDA  Action Item No. 6j                                   Page 3 of 5 
Meeting Date: July 14, 2020 

ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Alternative 1  Utilize existing Special Testing and Inspection IDIQ's 
Cost Implications: Depletion of funds in existing contracts prior to completion of project. 
Pros: 
(1)   NONE 
Cons: 
(1)   Depletion of current contracts prior to completion of project 
(2)   Put strain on existing projects currently using these contracts 
This is not the recommended alternative. 
Alternative 2  Perform testing and inspection with internal port staff. 
Cost Implications: This would require hiring additional staff, and training for testing certifications. 
Pros:  NONE 
Cons: 
(1)   This method is not approved by the Airport Building Department 
(2)   This method does not match our project specifications. 
(3)   Limited availability of properly trained and certified staff. 
This is not the recommended alternative. 
Alternative 3  Procure an outside Special Testing and Inspection agency to perform the Special
Testing and Inspections requried 
Cost Implications: NONE. There is no additional funding being requested in this memo. The
project has adequate funds to cover this request. 
Pros: 
(1)  Outside testing agency has the required certifications and experience to perform this
level of work. 
(2)  This  is  the  current  approved  testing  and  reporting  structure  for  Airport  Building
Department. 
(3) Allows Port to receive competitive bids for work. 
(4) Allows for potential WMBE participation goals. 
Cons: 
(1)   NONE 

Template revised June 27, 2019 (Diversity in Contracting).

COMMISSION AGENDA  Action Item No. 6j                                   Page 4 of 5 
Meeting Date: July 14, 2020 
This is the recommended alternative. 
ATTACHMENTS TO THIS REQUEST 
None 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
January 21, 2020  Baggage Optimization Phase 2 Bid irregularity and Budget Increase (CIP
#C800612, WP #U00424) 
April 23, 2019  Commission Authorization to (1) advertise, award, and execute a
construction contract for the Baggage Optimization Phase 2 project at Seattle-Tacoma
International Airport; (2) employ a project labor agreement (PLA); and (3) utilize Port crews
and small works contracts to perform construction work 
February 26, 2019  Baggage Optimization Quarter 4 Project Briefing 
October 23, 2018  Baggage Optimization Quarter 3 Project Briefing 
June 12, 2018  Baggage Optimization Quarter 2 Project Briefing 
January 9, 2018  Baggage Optimization Quarter 4 Project Briefing 
September 26, 2017  Baggage Optimization Quarter 3 Project Briefing 
June 27, 2017  Commission authorization to (1) authorize additional design and project
management funds to expand the capacity to 60 million annual passengers (MAP); (2) use
Port crews and small works contracts to perform additional construction work; and (3)
amend Service Agreement P-00317641 to add $10,160,000 
October 25, 2016  Baggage Optimization Quarter 4 Project Briefing 
July 12, 2016  Commission authorization to advertise and execute a contract for
construction Phase 1 
June 28, 2016 Baggage Program Briefing 
May 17, 2016  Checked Baggage Optimization Project Briefing 
March 8, 2016  Commission authorization for the Chief Executive Officer to amend the
Baggage Optimization Design Services contract 
June 23, 2015  Checked Baggage Optimization Project Briefing 
September 10, 2013  The Commission authorized the execution of an Other Transaction
Agreement (OTA) with TSA for reimbursable costs for design; construction, and to
authorize $15 million to continue from 30% to 100% design; and execute a consultant
service agreement for program management support services 
August 20, 2013  Response to questions from Commissioners asked during August 6, 2013
Commission Meeting 
August 6, 2013  The Commission was briefed on the near-term and long-term challenges
related to handling checked baggage at the Airport 
January 22, 2013  The Commission authorized $5 million for staff to begin design through
30%, and to enter into an agreement to allow reimbursement from the federal
government to the Port for eligible elements of the 30% design effort 
January 8, 2013  Baggage Systems Briefing 

Template revised June 27, 2019 (Diversity in Contracting).

COMMISSION AGENDA  Action Item No. 6j                                   Page 5 of 5 
Meeting Date: July 14, 2020 
August 14, 2012  Baggage system recapitalization/optimization was noted in the 2013
business plan and capital briefing as a significant capital project not included in 2013-17
capital program 
August 7, 2012  Baggage system recapitalization/optimization was referenced as one of
the drivers for the need to develop an Airport Sustainability Master Plan 
June 26, 2012  The Airport's baggage systems were discussed during a briefing on
terminal development challenges 
May 10, 2012  TSA's interest in a national recapitalization/optimization plan for all
baggage-screening operations was referenced in a design authorization request for the
C60-C61 Baggage Handling System Modifications Project 














Template revised June 27, 2019 (Diversity in Contracting).