COMMISSION 
AGENDA MEMORANDUM                       Item No.         6b 
ACTION ITEM                             Date of Meeting     July 14, 2020 
DATE:       July 6, 2020 
TO:          Steve Metruck, Executive Director 
FROM:      Duane Hill, AFR Senior Manager Disbursements 
SUBJECT:    Claims and Obligations – June 2020 
ACTION REQUESTED 
Request Port Commission approval of the Port Auditor’s payment of the salaries and claims of the Port pursuant
to RCW 42.24.180 for payments issued during the period June 1 through June 30, 2020 as follows: 
Payment
Payment Reference   Reference End
Payment Type                                                       Amount
Start Number        Number
Accounts Payable Checks              935743              936030        $        4,039,103.39
Accounts Payable ACH               027147             027738       $      72,668,325.85
Accounts Payable Wire Transfers         15388               15402         $       10,547,611.45
Payroll Checks                          196558              196840        $         116,506.85
Payroll ACH                         973079             977380       $      11,643,785.22
Total Payments                                                     $   99,015,332.76 
Pursuant to RCW 42.24.180, “the Port’s legislative body” (the Commission) is required to approve in a public
meeting, all payments of claims within one month of issuance. 
OVERSIGHT 
All these payments have been previously authorized either through direct Commission action or delegation of
authority to the Executive Director and through his or her staff. Detailed information on Port expenditures is
provided to the Commission through comprehensive budget presentations as well as the publicly released
Budget Document, which provides an even greater level of detail. The Port’s operating and capital budget is
approved by resolution in November for the coming fiscal year, and the Commission also approves the Salary
and Benefit Resolution around the same time to authorize pay and benefit programs. Notwithstanding the 
Port’s budget approval, individual capital projects and contracts exceeding certain dollar thresholds are also
subsequently brought before the Commission for specific authorization prior to commencement of the project
or contract—if they are below the thresholds the Executive Director is delegated authority to approve them.
Expenditures are monitored against budgets monthly by management and reported comprehensively to the
Commission quarterly.

      COMMISSION AGENDA – Action Item No. 6b                                  Page 2 of 3 
Meeting Date: July 14, 2020 
Effective internal controls over all Port procurement, contracting and disbursements are also in place to
ensure proper central oversight, delegation of authority, separation of duties, payment approval and
documentation, and signed perjury statement certifications for all payments. Port disbursements are also
regularly monitored against spending authorizations. All payment transactions and internal controls are
subject to periodic Port internal audits and annual external audits conducted by both the State Auditor’s
Office and the Port’s independent auditors. 
For the month of June 2020, over $87,255,040.69 in payments were made to nearly 553 vendors, comprised of
1,555 invoices and over 5,593 accounting expense transactions. About 94 percent of the accounts payable
payments made in the month fall into the Construction, Employee Benefits, Payroll Taxes, Contracted Services, 
Janitorial Services, Leasehold Taxes and Utility Expenses categories. Net payroll expense for the month of June 
was $11,760,292.07. The following chart summarizes the top expense categories by total spend. 

Top 15 Payment Category Summary
Category         Payment Amount
Construction                $    57,176,814.11 
Employee Benefits           $     8,182,515.95 
Payroll Taxes                  $     4,482,296.81 
Contracted Services          $      3,904,766.60
Janitorial Services              $       3,666,977.92
Leasehold Taxes              $     2,918,010.88 
Utility Expenses               $      1,408,287.13
Miscellaneous Expense       $        637,136.26
Maintenance Inventory      $        536,473.71
Software                   $      534,220.91 
Legal                         $       431,418.37 
Room/Space/Land Rental     $      423,324.48 
Sales Taxes                   $        407,560.59
Public Expense               $       376,454.36 
Environmental Remediation   $        328,331.24
Other Categories Total         $      1,840,451.37
Net Payroll                    $    11,760,292.07 
TOTAL PAYMENTS $  99,015,332.76






COMMISSION AGENDA – Action Item No. 6b                                  Page 3 of 3 
Meeting Date: July 14, 2020 



Appropriate and effective internal controls are in place to ensure that the above obligations were processed in
accordance with Port of Seattle procurement/payment policies and delegation of authority. 



At a meeting of the Port Commission held on July 14, 2020 it is hereby moved that, pursuant to RCW
42.24.180, the Port Commission approves the Port Auditor’s payment of the above salaries and claims of the
Port: 
Peter Steinbrueck
Peter Steinbrueck (Jul 18, 2020 10:43 PDT)
Frederic Felleman
Frederic Felleman (Jul 19, 2020 09:09 PDT)

Ryan Calkins
Ryan Calkins (Jul 20, 2020 08:39 PDT)

Stephanie L. Bowman (Aug 21, 2020 13:49 PDT)
Port Commission

    June Claims and Obligations
Final Audit Report                                                               2020-08-21
Created:             2020-07-17
By:                 Lauren Smith (smith.l@portseattle.org)
Status:              Signed
Transaction ID:       CBJCHBCAABAAcNK2G_DvWoTLgRKAPzcJz5kdriZO07Md

"June Claims and Obligations" History
Document created by Lauren Smith (smith.l@portseattle.org)
2020-07-17 - 5:08:40 PM GMT- IP address: 71.197.179.17
Document emailed to Stephanie L. Bowman (bowman.s@portseattle.org) for signature
2020-07-17 - 5:09:41 PM GMT
Document emailed to Ryan Calkins (calkins.r@portseattle.org) for signature
2020-07-17 - 5:09:41 PM GMT
Document emailed to Sam Cho (cho.s@portseattle.org) for signature
2020-07-17 - 5:09:41 PM GMT
Document emailed to Frederic Felleman (felleman.f@portseattle.org) for signature
2020-07-17 - 5:09:41 PM GMT
Document emailed to Peter Steinbrueck (steinbrueck.p@portseattle.org) for signature
2020-07-17 - 5:09:42 PM GMT
Email viewed by Sam Cho (cho.s@portseattle.org)
2020-07-17 - 6:28:38 PM GMT- IP address: 67.171.14.219
Email viewed by Peter Steinbrueck (steinbrueck.p@portseattle.org)
2020-07-17 - 6:34:54 PM GMT- IP address: 189.250.72.214
Document e-signed by Sam Cho (cho.s@portseattle.org)
Signature Date: 2020-07-17 - 7:47:06 PM GMT - Time Source: server- IP address: 67.171.14.219
Document e-signed by Peter Steinbrueck (steinbrueck.p@portseattle.org)
Signature Date: 2020-07-18 - 5:43:57 PM GMT - Time Source: server- IP address: 189.250.72.214
Email viewed by Ryan Calkins (calkins.r@portseattle.org)
2020-07-19 - 3:52:54 PM GMT- IP address: 174.204.67.209

               Email viewed by Frederic Felleman (felleman.f@portseattle.org)
2020-07-19 - 4:08:30 PM GMT- IP address: 63.225.173.2
Document e-signed by Frederic Felleman (felleman.f@portseattle.org)
Signature Date: 2020-07-19 - 4:09:15 PM GMT - Time Source: server- IP address: 63.225.173.2
Document e-signed by Ryan Calkins (calkins.r@portseattle.org)
Signature Date: 2020-07-20 - 3:39:33 PM GMT - Time Source: server- IP address: 67.170.106.19
Email viewed by Stephanie L. Bowman (bowman.s@portseattle.org)
2020-07-31 - 6:59:37 PM GMT- IP address: 73.118.130.250
Email viewed by Stephanie L. Bowman (bowman.s@portseattle.org)
2020-08-21 - 8:49:15 PM GMT- IP address: 64.62.192.2
Document e-signed by Stephanie L. Bowman (bowman.s@portseattle.org)
Signature Date: 2020-08-21 - 8:49:42 PM GMT - Time Source: server- IP address: 64.62.192.2
Signed document emailed to Frederic Felleman (felleman.f@portseattle.org), Lauren Smith
(smith.l@portseattle.org), Peter Steinbrueck (steinbrueck.p@portseattle.org), Sam Cho (cho.s@portseattle.org),
and 2 more
2020-08-21 - 8:49:42 PM GMT