Item Number:      8a_supp
Meeting Date:      October 13, 2020
2020 Commission Bylaws
and Rules of Procedure
Amendment Package

Michelle M. Hart, MMC
Port of Seattle Commission Clerk

Presentation Overview
Status of the Review
What is Proposed and Why?
Key Areas of Substantive Change
Next Steps

2

Status of the Review
Resolution No. 3772  February/March
Laid on the Table/Set Aside Due to Pandemic
Opportunity to Renew Review
New Package Brought Forward

3

Status of the Review
Resolution No. 3778  October
Incorporates Previously Proposed
Technical Amendments
Substantive Amendments
Includes New Amendments

4

Commission Bylaws are structured consistent
with Robert's Rules of Order
Article I        Object
Article II        Commissioners
Article III       Officers
Article IV      Meetings
Article V       Committees
Article VI      Rules of Order

5

What is Proposed?
Omnibus Amendment
Several Technical/Grammatical Amendments
Review Required Every Three Years
27 Substantive Amendments
Process Clarifications
Process Changes

6

Why is It Proposed?
Purpose of the 3-Year Review
Transparency
Predictability
Flexibility
Structure/Organization
Accuracy  Consistent with State Law, Port Policy,
Parliamentary Procedure, and Practice of the
Commission
7

Key Areas of Substantive Change
Meeting Procedures
August and November Meetings Held the 3rd Tuesday
Executive Session Start Time Change
Changes to the Agenda Order of Business

8

Key Areas of Substantive Change
Meeting Procedures
Public Comment is Port-Specific
Renames Formal Non-procedural Motions of the
Body to "Orders"

9

Key Areas of Substantive Change
General Procedural
Notification of Media Publications to President in
Advance of Publication

Order and Decorum  Orderly Conduct in Public
Meetings

10

Key Areas of Substantive Change
General Procedural
Travel Authorization - Port Policy AC-2
2/3rd Vote Requirement Removed for Non-timely
Filing of Amendments
Abstentions  Members Required to Vote on All
Questions Put Before Them
11

Key Areas of Substantive Change
Committees
Operational Procedures Shift to Committee Charters and
Work Plans
Work Plans Required Based on Commission Priorities
and Year-End Reporting for Standing Committees
Two Consecutive Year Limitation on Term (One Year
Break Provision/Waiver Provision)
12

Next Steps
Continue to Take Questions
Amendment Package would be Adopted Wholesale with
Individual Amendments Moved Separately at the
October 27, 2020, Meeting
October 27, 2020, for Commission Consideration

13

QUESTIONS?


14