COMMISSION 
AGENDA MEMORANDUM                       Item No.         6b 
ACTION ITEM                            Date of Meeting     October 13, 2020 
DATE:       October 5, 2020 
TO:          Steve Metruck, Executive Director 
FROM:      Duane Hill, AFR Senior Manager Disbursements 
SUBJECT:    Claims and Obligations – September 2020 
ACTION REQUESTED 
Request Port Commission approval of the Port Auditor’s payment of the salaries and claims of the Port
pursuant to RCW 42.24.180 for payments issued during the period Sept 1 through Sept 30, 2020 as follows: 

Payment Reference  Payment Reference
Payment Type                                                           Amount
Start Number       End Number
Accounts Payable Checks                 936630              936934        $      3,374,944.79
Accounts Payable ACH                  029105              029794        $     83,356,883.21
Accounts Payable Wire Transfers          015460               015467        $      6,877,994.11
Payroll Checks                            197141               197254        $         51,466.46
Payroll ACH                           986092              990393        $    11,489,931.23 
Total Payments                                                         $   105,151,219.80
Pursuant to RCW 42.24.180, “the Port’s legislative body” (the Commission) is required to approve in a public
meeting, all payments of claims within one month of issuance. 
OVERSIGHT 
All these payments have been previously authorized either through direct Commission action or delegation of
authority to the Executive Director and through his or her staff. Detailed information on Port expenditures is
provided to the Commission through comprehensive budget presentations as well as the publicly released
Budget Document, which provides an even greater level of detail. The Port’s operating and capital budget is
approved by resolution in November for the coming fiscal year, and the Commission also approves the Salary
and Benefit Resolution around the same time to authorize pay and benefit programs. Notwithstanding the 
Port’s budget approval, individual capital projects and contracts exceeding certain dollar thresholds are also
subsequently brought before the Commission for specific authorization prior to commencement of the project
or contract—if they are below the thresholds the Executive Director is delegated authority to approve them.
Expenditures are monitored against budgets monthly by management and reported comprehensively to the
Commission quarterly.

      COMMISSION AGENDA – Action Item No. 6b                                  Page 2 of 3 
Meeting Date: October 13, 2020 
Effective internal controls over all Port procurement, contracting and disbursements are also in place to
ensure proper central oversight, delegation of authority, separation of duties, payment approval and
documentation, and signed perjury statement certifications for all payments. Port disbursements are also
regularly monitored against spending authorizations. All payment transactions and internal controls are
subject to periodic Port internal audits and annual external audits conducted by both the State Auditor’s
Office and the Port’s independent auditors. 
For the month of September 2020, over $93,609,822.11 in payments were made to nearly 606 vendors,
comprised of 1,647 invoices and over 6,325 accounting expense transactions. About 97 percent of the accounts
payable payments made in the month fall into the Construction, Employee Benefits, Payroll Taxes, Contracted
Services, Janitorial Services, Utility Expenses, Environmental Remediation and Bond Fees categories. Net payroll
expense for the month of September was $11,541,397.69. The following chart summarizes the top expense
categories by total spend. 

Top 15 Payment Category Summary:
Category                               Payment Amount
Construction                                   67,019,344.99
Employee Benefits                                7,144,658.25
Payroll Taxes                                     4,383,050.08
Contracted Services                                3,977,673.93
Janitorial Services                                    2,663,126.72
Utility Expenses                                     1,646,695.54
Environmental Remediation                          1,174,543.58
Bond Fees                                     708,126.70
Software                                     644,818.09
Maintenance Inventory                              638,399.85
Sales Taxes                                       574,690.82
Furn & Equip Purchase                                438,990.54
Legal                                            386,499.75
Janitorial Supplies                                      237,002.01
Parking Taxes                                     215,195.50
Other Categories Total :                               1,757,005.76
Net Payroll                                                   11,541,397.69
Total Payments :                              $105,151,219.80






COMMISSION AGENDA – Action Item No. 6b                                  Page 3 of 3 
Meeting Date: October 13, 2020 



Appropriate and effective internal controls are in place to ensure that the above obligations were processed in
accordance with Port of Seattle procurement/payment policies and delegation of authority. 



At a meeting of the Port Commission held on October 13, 2020 it is hereby moved that, pursuant to RCW
42.24.180, the Port Commission approves the Port Auditor’s payment of the above salaries and claims of the
Port: 
Peter Steinbrueck
Peter Steinbrueck (Oct 30, 2020 13:41 PDT)

Ryan Calkins
Ryan Calkins (Oct 16, 2020 08:34 PDT)
Stephanie L. Bowman
Stephanie L. Bowman (Oct 15, 2020 21:09 PDT)
Port Commission

    September Claims and Obligations
Final Audit Report                                                               2020-11-02
Created:             2020-10-15
By:                 Lauren Smith (smith.l@portseattle.org)
Status:              Signed
Transaction ID:       CBJCHBCAABAAHM8D1LGKg_U1SJcOfq2aHg0SFEbm8-Sl

"September Claims and Obligations" History
Document created by Lauren Smith (smith.l@portseattle.org)
2020-10-15 - 10:31:53 PM GMT- IP address: 73.97.190.77
Document emailed to Stephanie L. Bowman (bowman.s@portseattle.org) for signature
2020-10-15 - 10:32:47 PM GMT
Document emailed to Ryan Calkins (calkins.r@portseattle.org) for signature
2020-10-15 - 10:32:47 PM GMT
Document emailed to Sam Cho (cho.s@portseattle.org) for signature
2020-10-15 - 10:32:47 PM GMT
Document emailed to Fred Felleman (felleman.f@portseattle.org) for signature
2020-10-15 - 10:32:47 PM GMT
Document emailed to Peter Steinbrueck (steinbrueck.p@portseattle.org) for signature
2020-10-15 - 10:32:47 PM GMT
Email viewed by Stephanie L. Bowman (bowman.s@portseattle.org)
2020-10-16 - 4:09:24 AM GMT- IP address: 24.143.97.138
Document e-signed by Stephanie L. Bowman (bowman.s@portseattle.org)
Signature Date: 2020-10-16 - 4:09:52 AM GMT - Time Source: server- IP address: 24.143.97.138
Email viewed by Ryan Calkins (calkins.r@portseattle.org)
2020-10-16 - 3:33:55 PM GMT- IP address: 67.170.106.19
Document e-signed by Ryan Calkins (calkins.r@portseattle.org)
Signature Date: 2020-10-16 - 3:34:13 PM GMT - Time Source: server- IP address: 67.170.106.19
Email viewed by Sam Cho (cho.s@portseattle.org)
2020-10-20 - 1:05:50 PM GMT- IP address: 67.171.14.219

              Document e-signed by Sam Cho (cho.s@portseattle.org)
Signature Date: 2020-10-20 - 1:06:11 PM GMT - Time Source: server- IP address: 67.171.14.219
Email viewed by Peter Steinbrueck (steinbrueck.p@portseattle.org)
2020-10-30 - 8:40:35 PM GMT- IP address: 73.239.155.8
Document e-signed by Peter Steinbrueck (steinbrueck.p@portseattle.org)
Signature Date: 2020-10-30 - 8:41:15 PM GMT - Time Source: server- IP address: 73.239.155.8
Email viewed by Fred Felleman (felleman.f@portseattle.org)
2020-11-02 - 6:14:48 PM GMT- IP address: 65.102.119.210
Document e-signed by Fred Felleman (felleman.f@portseattle.org)
Signature Date: 2020-11-02 - 6:31:02 PM GMT - Time Source: server- IP address: 65.102.119.210- Signature captured from device with
phone number XXXXXXX3568
Agreement completed.
2020-11-02 - 6:31:02 PM GMT