Item No.          8h_supp
Date of Meeting      December 15, 2020
Airport Terminal Accessibility and Safety
Enhancements Phase II
Alternative Project Delivery

Project Scope
Purpose: Complete security improvements for the Main Terminal
landside environment
Phase I (Work is Complete)
Shatter proofing the Main Terminal and pedestrian sky bridge
windows
Phase II
Installation of bollards on both Main Terminal curbsides, at entrances
to pedestrian sky bridges, and along courtesy vehicle plaza
Accessibility improvements on both Main Terminal curbsides
2

Project History (Phase II)
Originally bid in 2019 (major works)
Cancelled bids, apparent low bid 71% above engineer's estimate
Repackaged in 2020 as two separate procurement efforts
1)  Bollard procurement (lowest price technically acceptable)
Cancelled procurement due to multiple protests
2)  Security and accessibility improvements (major works)
Apparent low bid 34% below engineer's estimate
Cancelled bids due to bollard procurement cancellation

3

Key Challenges for Moving Forward
Schedule
FAA received complaint about terminal curbside accessibility
Requested remedy as soon as reasonably possible
Design
Structural improvements dependent upon bollard selected
Public procurement rules do not support sole source
Budget
Structural improvements may impact project budget

4

Design Challenge
Range of Bollard manufacturers
with varying size, configuration,
and weight
Each has different load transfer
with vehicle impact
Requires selection of bollard and
then structural analysis and design
Varying facility types (Departures,
Arrivals, Main Garage)

5

Traditional Design-Build Project Delivery
Advantages:                        Disadvantages:
Design-Build team determines      Port does not control design,
bollard and structural                  only requirements
requirements                     Stipends required for
Price proposal is part of selection      procurement
A shorter schedule than Design
Bid Build
Experience with Traditional
Design Build

6

Traditional Design-Build Project Delivery
Risks:                                    Opportunities:
Project basis of design               Design or constructability
requirements not defined            innovation through design-build
adequately resulting in owner         process
errors and omissions                Reduced operational limitations
Combining two design firms to       due to reduced passenger
prepare project basis of design        activity
requirements

7

Project Next Steps
Prepare procurement documents and advertise (Q1 2021)
Select Design-Build team (Q2/Q3 2021)
Complete construction (Q4 2022)



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Bollard Procurement Lessons Learned
Problem/Opportunity Description            Origin (Root Cause)                        Solution
Structural assessment selection criteria was  Full implications of non-disclosure            Review basis of design information and
partially based upon information obtained   agreement were not discussed between PM selection criteria to make sure there is no
through a non-disclosure agreement        and CPO teams                            proprietary information

The procurement type was not correct (low  The structural assessment evaluation        The evaluation criteria need to be discussed
price technically acceptable vs. best value)   criteria did not support the low price         further between PM and CPO teams
technically acceptable evaluation approach

Vendors that did not meet proposal         Response to vendors was "not technically    Purchasing to consider as part of their
requirements were not identified as         acceptable"                                 internal guidance documents
"nonresponsive"


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