8f. Presentation Interim Westside Fire Station – Budget Request
Item No. 8f_supp Date of Meeting March 9, 2021 Interim Westside Fire Station Interim Westside Fire Station Project Information This is an interim fire station to accommodate a crew of 5 firefighters and 2 Aircraft Rescue Fire Fighting (ARFF) vehicles Design Build Contract executed October 2019 Contract original completion November 2020 Project Budget of $9.1M 2 Schedule Impacts Schedule: project is forecasting 6 months behind schedule o COVID mutual suspension started as the pandemic unfolded o Current construction activities (roofing/siding) now occurring during inclement weather which brings about further delays o Differing site conditions slowed underground utility installation o Once the building is enclosed COVID-19 may have larger effect due to small spaces and trade stacking o Construction scheduled to complete in May with move-in July 3 Budget Impacts Description Need COVID change order costs estimated at $200,000. Existing $100,000 contingency covers $100,000 Port staff resource costs due to schedule duration increase and higher level of support needed for design-builder through June $309,000 (Actual costs of $671,000 offset by use of remaining project contingency of $262,000 resulting in $309,000 need) Additional contingency to cover unforeseen costs or if COVID $200,000 continues delays into July Total Request: $609,000 4 Schedule Summary Description Baseline Revised Anticipated Schedule November 2020 May 2021 Completion Budget Summary Description Authorized Revised Budget $9,140,000 $9,749,000 (6.7% increase) 5 Location Fire Station Location NORTH 6 Renderings 7 Construction Photos 8 Construction Photos 9 Mitigating Actions Here is what we plan on doing between now and the end of the project to mitigate... No discretionary changes will be allowed All submittals and RFI reviews are expedited Consider flexible solutions as issues arise 10 Appendix 11 Project Cost Growth Cost Categories Estimated for Current Estimate at Cost Growth Commission Completion 8/21/2019 1/6/2021 Construction Costs $6,807,000 $6,707,000 $(100,000) COVID-19 Change Orders $0 $200,000 $200,000 Subtotal Final Construction Cost $6,807,000 $6,907,000 $100,000 Subtotal Port Soft Costs $1,935,000 $2,606,000 $671,000 Project Contingency $437,000 $75,000 $(362,000) Additional 2021 ED Contingency $0 $200,000 $200,000 Total Costs $9,179,000 $9,788,000 $609,000 12 Final Construction Cost Detail Cost Categories Estimated for Current Estimate Cost Growth Commission at Completion 8/21/2019 1/6/2021 Design Build Contract $4,600,000 $4,600,000 $0 Varying Site Conditions - Force Account $350,000 $259,000 ($91,000) Construction Contingency $530,000 $695,000 $165,000 Non-COVID $530,000 $495,000 ($35,000) COVID $0 $200,000 $200,000 Enabling, Owner furnished, RMM, WSST $1,292,000 $1,102,000 ($190,000) Maintenance and Security Support $35,000 $251,000 $216,000 Final Construction Cost $6,807,000 $6,907,000 $100,000 13
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