COMMISSION 
AGENDA MEMORANDUM                        Item No.          8c 
ACTION ITEM                            Date of Meeting        June 8, 2021 

DATE:     April 1, 2021 
TO:        Stephen P. Metruck, Executive Director 
FROM:    Wayne Grotheer, Director Aviation Project Management 
SUBJECT:  Baggage Handling System Design Indefinite Delivery Indefinite Quantity Service
Agreements 
Amount of this request:                       $0 
Total estimated project cost:         $10,000,000 
ACTION REQUESTED 
Request Commission authorization for the Executive Director to execute up to two (2) indefinite
delivery, indefinite quantity contracts for baggage handling system design services to support the
aviation division's capital program, for a total amount not-to-exceed $10,000,000. There is no
budget request associated with this authorization. Each contract will have an ordering period of
five (5) years. 
EXECUTIVE SUMMARY 
Aviation Project Management utilizes Indefinite Delivery, Indefinite Quantity (IDIQ) contracts to
provide the Port with the flexibility to meet business requirements, as they arise, by issuing
individual service directives to accomplish tasks within the general, pre-defined scope of work on
an as-needed basis. These contracts will support the planned five-year aviation capital program.
The funding for these service directives will come separately from individual project
authorizations.
The Port will advertise and issue a Request for Qualifications (RFQ) that will be written with a
specific not-to-exceed amount and identify the services required. The contracts will have a
contract-ordering period (during which the services may be separately authorized) of five years.
The actual contract duration may extend beyond the ordering period to complete work identified
in particular service directives. Service directives may be issued during the contract-ordering
period and within the total original contract value. 
JUSTIFICATION 
The Seattle-Tacoma International Airport (Airport) has identified two planned projects in the
capital program that will need design services of the baggage handling system (BHS) in the next

Template revised January 10, 2019.

COMMISSION AGENDA  Action Item No. _8c_                                 Page 2 of 3 
Meeting Date: June 8, 2021 
three (3) years. There is a possibility of future projects and baggage system analysis that will also
utilize these contracts: 
The Baggage Handling Piers at Concourse D project is currently budgeted for
approximately $2,000,000 design. 
Baggage Claim 15 and 16 is currently budgeted for approximately $3,000,000 design. 
Utilization of this type of IDIQ contract has proven to be an efficient, cost effective, and flexible
method of responding to uncertain design requirements over a multiple year span. Once the
Service Agreements are executed, individual Service Directives will be negotiated and executed
before any design work is performed. 
Diversity in Contracting 
The 6% WMBE aspirational goal for each IDIQ contract was developed with the Diversity in
Contracting Department. 
DETAILS 
Scope of Work 
The contract is intended to provide BHS design services for various projects at the Airport.
Anticipated design services could include civil/structural, mechanical, electrical, and architectural
disciplines. The exact scope of work and disciplines involved will be determined by the individual
use of the contract by the projects.
The request is to execute two contracts valued each in the amount of $5,000,000. The contract
will have a five (5) year contract ordering period, during which time services may be separately
authorized in a service directive. The Port will not issue any service directives that will exceed the
contract's maximum value or after expiration of the contract ordering. 
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Alternative 1  Issue individual contracts for each project 
Cost Implications: $0 
Pros: 
(1)   Procuring separate contracts for each project would allow more procurement
opportunities. 
(2)   IDIQ contracts allow the Port to initiate work with the consultant faster. 
Cons: 
(1)   This alternative will increase overhead and administrative costs to the Port as we
would need to manage more procurement processes and contracts. 

Template revised June 27, 2019 (Diversity in Contracting).

COMMISSION AGENDA  Action Item No. _8c_                                 Page 3 of 3 
Meeting Date: June 8, 2021 
(2)   This alternative would add four to six months to each project schedule to complete
the procurement process.
(3)   Cost to the consulting community will increase as they are responding to multiple
procurements. 
This is not the recommended alternative. 
Alternative 2  One solicitation for two contracts. 
Cost Implications: $0 
Pros: 
(1)   This alternative allows for the two contracts to compete for individual projects. 
(2)   This alternative reduces overall costs for each project requiring BHS design services;
the solicitation, negotiations and contracting for BHS design is completed onetime for
all projects. 
(3)   Schedule is reduced by not having to go through the procurement process of
solicitation, evaluation and selection for design services on each project. Typically, the
procurement process is approximately four to six months. 
(4)   These contracts more effectively provide for consistency of parallel projects that may
utilize the same consultant. 
Cons: 
(1)   These contracts would limit the number of opportunities available to firms to compete
for work. 
This is the recommended alternative. 
FINANCIAL IMPLICATIONS 
There is no funding request directly associated with this authorization. No work is guaranteed to
the selected consultants and the Port is not obligated to pay a selected consultant until a service
directive is executed. The budget for work performed under each agreement will come from
individual service directives authorizing the consultant to perform specific work on the contract
against approved project authorizations and within the total contract amount. 
ATTACHMENTS TO THIS REQUEST 
None. 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
None. 



Template revised June 27, 2019 (Diversity in Contracting).