COMMISSION 
AGENDA MEMORANDUM                        Item No.          8g 
ACTION ITEM                            Date of Meeting        June 8, 2021 

DATE :     May 4, 2021 
TO:        Stephen P. Metruck, Executive Director 
FROM:    Sandra Kilroy, Director, Maritime Environment & Sustainability 
Jon Sloan, Senior Manager, Environmental Programs 
SUBJECT:  Maritime Environmental Management and Compliance IDIQ Service Agreement 
Amount of this request:                       $0 
Total estimated project cost:       $3,500,000.00 
ACTION REQUESTED 
Request Commission authorization for the Executive Director to execute up to two consulting
services indefinite delivery, indefinite quantity (IDIQ) contracts to provide environmental
management and compliance support with a total value of $3,500,000 and a contract ordering
period of five years. No funding is associated with this request. 
EXECUTIVE SUMMARY 
Maritime Environment & Sustainability provides and manages environmental compliance and
response for regulated hazardous materials, dangerous waste, underground storage tanks,
spills, and stormwater compliance. The Port anticipates the two IDIQ on-call contracts will be of
equal value with one award to a qualified Small Business Enterprise (SBE).  The sum of the
contracts is not to exceed $3,500,000 over five years.  The value of each IDIQ contract for
services will not exceed $1,750,000. The contract will provide services, as needed, to all
Maritime and Economic Development division groups, as well as the Northwest Seaport
Alliance, if needed. 
JUSTIFICATION 
Regulatory compliance is managed for ongoing operations and construction projects for the
Maritime  and Economic Development divisions.  Maritime Environmental also develops and
implements a coherent and detailed environmental management program designed to help its
internal customers and Port tenants maintain and track compliance with environmental
regulations to reduce overall environmental impacts from operations. These contracts provide
capacity to assess, plan, carry out, and monitor environmental compliance for Port-owned
operations and  construction projects for all environmental media. The two contracts will cover

Template revised January 10, 2019.

COMMISSION AGENDA  Action Item No.8g                                   Page 2 of 5 
Meeting Date: June 8, 2021 
work on properties the Port currently owns, owned, or used in the past or properties that could
be acquired or used in the future. 
Procuring multiple IDIQ service agreements will ensure the Port has the capacity to support
capital and operational projects with varying scopes and deadlines. The service agreements will
provide access to a wide array of technical disciplines required for ongoing and unforeseen
environmental compliance activities. While Port managers are responsible for managing Port
compliance, technical services and support provided by contractors will ensure the Port meets
ongoing requirements.
Funding for service directives will come separately from either annual operating budgets or
individual project authorizations. 
Diversity in Contracting 
The proposed procurement plans will execute two service agreements. It is estimated that the
contracts may require up to 20,000 hours of professional services over a five-year period. The
wide array of required specialized services will provide business opportunities for multiple firms
to team on this procurement. In coordination with the Diversity in Contracting Department ,
both contracts will promote Women & Minority Business Enterprise (WMBE) through a WMBE 
aspirational goal for subcontractors. 
DETAILS 
This authorization request will replace expiring contracts, allowing Maritime Environment &
Sustainability   to   maintain  both  capacity  and  continuity  in  providing  environmental
management and compliance services for maritime operations and capital development. 
Scope of Work 
The primary focus of the present request for proposals is to provide assistance to the Maritime
Environment & Sustainability  group in seven major task elements.  These task elements
primarily provide the fieldwork, oversight, and sampling to support compliance construction
monitoring,  hazardous  material  compliance,  and  general  on-call  incident  response  to
unforeseen environmental incidents. 
To a lesser extent, the request for proposals is to provide expertise  to the Maritime
Environment & Sustainability group in the development and implementation of environmental
management initiatives, such as facility environmental auditing, waste minimization efforts,
preparation of spill prevention plans, and development of compliance tracking programs for
Maritime, Port Construction Services, and Economic Development. 


Template revised June 27, 2019 (Diversity in Contracting).

COMMISSION AGENDA  Action Item No.8g                                   Page 3 of 5 
Meeting Date: June 8, 2021 
Schedule 
The IDIQ service agreements will have a contract ordering period of five years during which
service directives may be issued. Each service directive will specify the scope, duration, and
schedule associated with the work. This contract ordering period will help enable continuity of
environmental management and compliance efforts. 
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
There is no funding request associated with this authorization. Individual service directives will
be executed to authorize the consultant to perform work on the contract pursuant to approved
project authorizations and in accordance with the General Delegation of Authority. 
Budget Status and Source of Funds 
Source of funds will be authorized through annual operations and maintenance budget
approved by the Commission or by specific project authorizations.  Work elements will be
defined by each service directive. 
Alternative 1  Let existing IDIQs expire and instead utilize Port staff 
Cost Implications: $4,195,000 
Pros: 
(1) Increases internal continuity of services 
(2) Reduces contracting requirements and expenses 
(3) Less contract management burden on staff 
Cons: 
(1) Requires the addition of approximately 3.5 FTE staff to serve over 8 technical disciplines 
(2) Increases costs approximately $945,000 more over five years relative to the preferred
alternative 
(3) Port staff does not have all tools and equipment necessary to perform some of the work 
(4) Staffing costs would remain fixed year-to-year regardless of workload 
(5) Sporadic nature of work requested could create costly delays in service 
This is not the recommended alternative. 
Alternative 2  Execute Separate Procurements 
Cost Implications: $3,750,000.00 
Executing separate procurements based on scope breakdown would result in a similar
contracting capacity with increased monies associated with administrative and procurement
efforts. 
Pros: 
(1) Flexibility in task delegation through smaller scopes of work 
(2) Increased small business and Small Contractors and Suppliers opportunities 

Template revised June 27, 2019 (Diversity in Contracting).

COMMISSION AGENDA  Action Item No.8g                                   Page 4 of 5 
Meeting Date: June 8, 2021 
(3) Increased ability to acquire needed specialized services 
Cons: 
(1) Port Staff would be tied to numerous procurements resulting in inefficient use of staff
time 
(2) Multiple low dollar contracts with varying end dates creates a management burden to
Port staff. 
(3) Level of service to Maritime Environment & Sustainability internal customers would be
delayed possibly resulting in non-compliance issues. 
(4) Smaller scopes of work would inhibit growth of Small Business Enterprise and Small
Contractors and Suppliers. 
This is not the recommended alternative. 
Alternative 3  Execute New IDIQs 
Cost Implications: $3,500,000.00 
Pros: 
(1) Allows staff to maximize and manage productivity by strategically optimizing staffconsultant
workloads 
(2) Facilitates  Small  Business   Enterprise/Small  Contractors  and  Suppliers  (SBE/SCS) 
participation and growth by awarding a large contract to a qualified SBE/SCS firm 
(3) Provides a multi-disciplinary team to help accomplish unique and time-sensitive work 
(4) Overlap in scope allows for much-needed capacity in emergency situations 
Cons: 
(1) Higher administrative costs associated with contract management 
(2) Complexity of managing work distribution between contracts 
This is the recommended alternative. 
FINANCIAL IMPLICATIONS 
None 
Annual Budget Status and Source of Funds 
None 
Financial Analysis and Summary 
None 
Future Revenues and Expenses (Total cost of ownership) 
None 
ADDITIONAL BACKGROUND 
None 

Template revised June 27, 2019 (Diversity in Contracting).

COMMISSION AGENDA  Action Item No.8g                                   Page 5 of 5 
Meeting Date: June 8, 2021 

ATTACHMENTS TO THIS REQUEST 
None 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
February 23, 2016  The Commission authorized two IDIQ service agreements totaling
$3,250,000 for environmental compliance and management services to support the
Maritime Division. 
December 4, 2012  The Commission authorized three IDIQ service agreements totaling
$2,250,000 for environmental compliance and management services to support the
Seaport division. 
November 3, 2009  The Commission authorized five IDIQ service agreements totaling
$3,750,000 to support environmental compliance and management services to support
the Seaport division. 












Template revised June 27, 2019 (Diversity in Contracting).