COMMISSION 
AGENDA MEMORANDUM                        Item No.          8b 
ACTION ITEM                            Date of Meeting    September 28, 2021 
DATE:     September 17, 2021 
TO:        Stephen P. Metruck, Executive Director 
FROM:    Krista Sadler, Director Technology Delivery 
SUBJECT:  PeopleSoft Consulting Services Contract Authorization 
Contract Value:                       $2,000,000 
ACTION REQUESTED 
Request Commission authorization for the Executive Director to execute an indefinite delivery,
indefinite quantity (IDIQ) contract for PeopleSoft consulting services as needed to support
projects and operations for a total amount not-to-exceed $2,000,000, with a contract ordering
period not-to-exceed four years. There is no funding request associated with this authorization. 
SUMMARY 
Information and Communication Technology (ICT), Human Resources (HR), and Accounting and
Financial Reporting (AFR) departments must intermittently utilize contractors with specific
PeopleSoft experience when additional resources are needed for project delivery or operational
enhancements. This includes updates, interfaces, and configurations to our PeopleSoft Financials
and Human Capital Management systems that improve efficiency, ensure resilience, and support 
financial  accountability  and  workforce  development.  Resource  requirements  for  these
specialized skills can fluctuate significantly with project workloads and system maintenance
requirements. It is therefore impractical to hire full time staff to meet these short-term needs. In
addition, there are numerous occasions where these specialized skills are needed on short notice
to resolve problems or quickly meet an unanticipated compliance issue. To meet these needs
more effectively, the Commission has previously authorized ICT to utilize an IDIQ contract which
will expire in 2022. Authorization of this contract, which will be competitively procured, will 
streamline the process of hiring temporary contractors to supplement Port technical staff.
IDIQ contracts provide the Port with the flexibility to meet business requirements as they arise
by issuing individual service directives to accomplish tasks within a general, pre-defined scope of
work on an as needed basis for a fixed period and a maximum contract amount. ICT is working
with the Diversity in Contracting Department to determine the appropriate women-andminority-owned
business enterprise (WMBE) aspirational goal. 
There are no attachments to this memo. 

Template revised April 12, 2018.