COMMISSION 
AGENDA MEMORANDUM                        Item No.          8u 
ACTION ITEM                            Date of Meeting     December 14, 2021 

DATE:     November 11, 2021 
TO:        Stephen P. Metruck, Executive Director 
FROM:    Cassie Fritz, Waterfront Project Management Program Controls Manager 
SUBJECT:  Project  Management  Services  Indefinite  Delivery,  Indefinite  Quantity  (IDIQ)
Contracts 
Amount of this request:                       $0 
Maximum value of Contracts:      $5,000,000.00 
ACTION REQUESTED 
Request Commission authorization for the Executive Director  to  execute up to two (2)
professional services Indefinite Delivery, Indefinite Quantity (IDIQ) contracts to provide project
management services in support of capital programs, tenant improvement,  and expense
projects, with a total value of $5,000,000 and a contract ordering period of five (5) years. 
EXECUTIVE SUMMARY 
The 2022-2026 Port of Seattle Maritime and Economic Development Divisions and the Northwest
Seaport Alliance (NWSA) North Harbor planned budgets include substantial investment in capital
and major expense construction projects. Executing these contracts will allow flexibility in
staffing to meet the challenges of delivering a varied capital program. No funding authorization
is included with this request as the funding for these service directives will come separately from
individual project and annual expense budget authorizations. 
JUSTIFICATION 
IDIQ contracts provide the Port with the flexibility to meet business requirements as they arise
by issuing individual service directives to accomplish tasks within the general, pre-defined scope
of work on an as-needed basis for a fixed period of time and a maximum contract amount.
Diversity in Contracting 
The project team is  working  with the Diversity in Contracting Department to determine
participation opportunities and set appropriate aspirational goals for women and minority
business enterprises (WMBE) participation in the Project Management and Control Services 
contracts. 

Template revised January 10, 2019.

COMMISSION AGENDA  Action Item No. 8u                                  Page 2 of 3 
Meeting Date: December 14, 2021 
DETAILS 
Two IDIQ professional services contracts are anticipated for project management services. 
Budgets to utilize these contracts will come separately from either annual operational budgets
or individual project authorizations. 
Schedule 
It is anticipated that these contracts will be executed in Q2 2022 and have a five-year ordering
period. 
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Alternative 1  Do not procure new Project Management Support contracts. 
Cost Implications: $0 
Pros: 
(1)   Reduced project management support costs for project delivery 
Cons: 
(1)   Unassigned projects must be prioritized and wait for staff availability, resulting in delays
to the delivery of projects 
(2)   Project costs will increase due to the schedule delays 
This is not the recommended alternative. 
Alternative 2  Hire new full-time staff to meet the workload forecasts. 
Cost Implications: Variable depending on Project Manager levels 
Pros: 
(1)   Generally less expensive to projects than hiring consultant staff 
(2)   Institutional knowledge is built by Port staff 
Cons: 
(1)   Inability to rapidly match staffing capacity with project requirements and provide timely
completion of projects 
(2)   Unassigned projects must be prioritized and wait for staff availability 
(3)   Limited knowledge of future projects at time of annual budgeting means mid-year
budget adjustments may be required 
(4)   If project workload decreases the Port may be required to consider staff reductions or
carry higher overhead costs 
This is not the recommended alternative. 


Template revised June 27, 2019 (Diversity in Contracting).

COMMISSION AGENDA  Action Item No. 8u                                  Page 3 of 3 
Meeting Date: December 14, 2021 
Alternative 3  Use a mix of staff and consultants to deliver Port projects and meet the needs of
the Maritime and Economic Development Divisions and the NWSA. Issue IDIQs for PM services
to provide flexible staffing solutions. 
Cost Implications: Up to $5,000,000 over a 5-year ordering period 
Pros: 
(1)   Ability to balance skills and capacity with project requirements, providing timely
completion of projects 
(2)   Consolidating contract procurement decreases administrative costs 
(3)   Highest level of flexibility; staff are added or removed as needed to meet demand 
(4)   Provides more opportunities to management services firms 
(5)   All staff time is chargeable to project budgets 
(6)   Provides opportunities to small businesses 
(7)   Allows incorporation of Port staffing when available 
Cons: 
(1)   Contract rather than Port staff build institutional knowledge 
(2)   Cost is higher for consultants than staff with comparable experience 
This is the recommended alternative. 
FINANCIAL IMPLICATIONS 
The total estimated cost for project management services will not exceed $5,000,000. Each
contract will have a not-to-exceed threshold and 5-year ordering period. No work is guaranteed
to the consultants and the Port is not obligated to pay the consultant until a service directive is
executed. After receiving authorization for each project in accordance with the Delegation of
Authority, the actual work will be defined, and the Port will issue individual project-specific
service directives. 
Annual Budget Status and Source of Funds 
For services in support of capital projects, the costs will be charged directly to capital projects
and included in the authorized budgets and will use the designated funding sources for the
individual projects. For services in support of expense projects, the costs will be included in the
annual operating budgets for the Waterfront Project Management Group. 
ATTACHMENTS TO THIS REQUEST 
None 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
None 


Template revised June 27, 2019 (Diversity in Contracting).