8h. Memo

Maximo Technical Services IDIQ Contract Authorization

AGENDA MEMORANDUM                        Item No.          8h 
ACTION ITEM                            Date of Meeting      February 8, 2022 
DATE:     January 28, 2022 
TO:        Stephen P. Metruck, Executive Director 
FROM:    Krista Sadler, Director Technology Delivery 
SUBJECT:  Maximo Technical Services Contract Authorization 
Contract Value:                       $1,000,000 
Request Commission authorization for the Executive Director to execute an indefinite delivery,
indefinite quantity (IDIQ) contract for Maximo technical services as needed to support projects
and operations for a total amount not-to-exceed $1,000,000, with a contract ordering period notto-exceed
five years. There is no funding request associated with this authorization. 
Several hundred employees in Aviation Maintenance, Maritime Maintenance, and the Airport
Communications Center rely upon the IBM Maximo system and associated systems for
scheduling and mobility to track and manage assets, parts inventories, work orders, and
incidents. In the next few years, several projects are forecasted to improve asset management
processes supported by these applications. Procuring a single Maximo technical services IDIQ
contract to be used by all organizations will allow the Port to meet the needs of the planned
projects in a timely and more cost-effective manner. 
The assistance of a firm with Maximo configuration and development expertise, selected via a
competitive procurement, is critical in delivering these important enhancements. IDIQ contracts
provide the Port with the flexibility to meet business requirements as they arise by issuing
individual service directives to accomplish tasks within a general, pre-defined scope of work on
an as-needed basis for a fixed period and a maximum contract amount. Funding for these services
will be included in capital projects and organization operating budgets. ICT is working with the
Diversity in Contracting Department to determine the appropriate women-and-minority-owned
business enterprise (WMBE) aspirational goal. 
There are no attachments to this memo. 

Template revised April 12, 2018.

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