2023 Service Agreement With NWSA

8n. Attachment

2023 Service Agreement With NWSA

Item Number: 8n_attach1

INTER-LOCAL AGREEMENT FOR SUPPORT SERVICES BY AND BETWEEN
THE PORT OF SEATTLE AND THE NORTHWEST SEAPORT ALLIANCE

Meeting Date: November 8, 2022

INTER-LOCAL AGREEMENT FOR SUPPORT SERVICES BY AND BETWEEN
THE PORT OF SEATTLE AND THE NORTHWEST SEAPORT ALLIANCE
THIS INTER-LOCAL AGREEMENT (“Agreement”) is entered into by and between the Port
of Seattle, a Washington municipal corporation, (“POS”) and The Northwest Seaport Alliance, a
Washington Port Public Development Authority (“NWSA”) (referred to herein individually as
“Party” and collectively as the “Parties”).
WHEREAS, the Port of Tacoma and the Port of Seattle have entered into an agreement
to establish The Northwest Seaport Alliance pursuant to the following federal and state
authorities: (1) the FMC Discussion Agreement, (2) an interlocal agreement with delegated
powers exercised pursuant to the port joint powers statute (RCW 53.08.240) which expressly
permits joint operation and investment outside of a port’s district, (3) RCW 39.34.030, the state
Interlocal Cooperation Act, and (4) pursuant to ESHB 1170, WA Session Laws of 2015-6,
(Chapter 53.57 RCW), which authorizes the Ports to create a port development authority to
use, operate and manage certain marine facilities jointly, to be known as the NWSA;
WHEREAS, in order to improve efficiency in obtaining, the services necessary for the
development, redevelopment, repair and maintenance of new and existing facilities, and
providing for the operation of The Northwest Seaport Alliance, NWSA and POS desire to retain
support services from one another pursuant to the terms and conditions contained herein; and
WHEREAS, the Parties are authorized, pursuant to Chapter 39.34 RCW (the Inter-local
Cooperation Act), to enter into this Inter-local agreement.
NOW, THEREFORE, the Parties agree as follows:
I.

General Provisions for Support Services

A. Duration of this Agreement. Services to be provided under the terms of this Agreement
will be provided during Calendar Year 2023. This Agreement and attached Service Directive
exhibits are effective between January 1, 2023 and December 31, 2023. Subsequent Inter-Local
Agreements for Support Services, if any, will be executed on an annual basis.
B. Services Provided. The NWSA and POS have agreed to provide support services to one
another as defined in the Service Directive exhibits attached to this Agreement. Each Service
Directive exhibit defines the scope of services, cost for services, charge methodology, and
service level expectations for each service area to be provided. The NWSA and POS, in their
respective sole discretion, may obtain the services under this Agreement from entities other
than the Parties to this Agreement.

INTER-LOCAL AGREEMENT FOR SUPPORT SERVICES BY AND BETWEEN
THE PORT OF SEATTLE AND THE NORTHWEST SEAPORT ALLIANCE
C. Communications. Each Service Directive exhibit identifies the contact people for the
Parties that will coordinate the work for each service area. It is expected that the identified
contact people will communicate frequently, to coordinate the work, to confirm that services
are being provided in a manner that meets service level expectations, and to evaluate monthly
financial performance of actual vs. projected spending.
D. Employment, Policies and Procedures. During the term of this Agreement, individuals
providing support services will remain full-time employees of their respective employer, who
shall continue to be responsible for salary, benefits and retirement contributions. Nothing
contained herein shall be construed as creating an employer/employee relationship between
the individuals providing support services and the entity receiving the services. Staff providing
support services will follow the policies and procedures of their respective employer in
conducting the work.
E. Billing Rate and Procedures. The charge for services will be determined during the
budget cycle for the coming fiscal year. Based on the type of support service and as reflected
on each specific Service Directive exhibit, costs will be allocated in one of the following ways:
(1) monthly based on a fixed charge or formula, (2) charged to projects based on developed
charge out rates or (3) performed as a fee for service based on predetermined charged out
rates.
F. Independent Municipal Governments.
The Parties hereto are independent
governmental entities and nothing herein shall be construed to limit the independent
government powers, authority or discretion of the governing bodies of each Party. It is
understood and agreed that this Agreement is solely for the benefit of the Parties hereto and
gives no right to any other party. No joint venture or partnership is formed as a result of this
Agreement. No employees or agents of any Party shall be deemed, or represent themselves to
be, employees of any of the other Party.
G. Legal Obligations. This Agreement does not relieve either Party of any obligation or
responsibility imposed upon it by law.
H. Timely Performance. The requirements of this Agreement shall be carried out in a timely
manner according to a schedule negotiated by and satisfactory to the Parties.
I.

Recording. Copies of this Agreement shall be posted to the web sites of the Parties.

J. Audit of Records. During the term of this Agreement, and for a period not less than six
(6) years from the date of termination, records and accounts pertaining to the work of this
Agreement and accounting therefore shall be kept by each Party and shall be available for
inspection and audit by representatives of either Party and any other entity with legal
entitlement to review said records. If any litigation, claim, or audit is commenced, the records
2

INTER-LOCAL AGREEMENT FOR SUPPORT SERVICES BY AND BETWEEN
THE PORT OF SEATTLE AND THE NORTHWEST SEAPORT ALLIANCE
and accounts along with supporting documentation shall be retained until all litigation, claims,
or audit finding has been resolved, even though such litigation, claim, or audit continues past
the six-year (6) retention period. This provision is in addition to and is not intended to supplant,
alter or amend records retention requirements established by applicable state and federal laws.
II.

Dispute Resolution

A. Process. The Parties’ designated representatives under Paragraph III herein shall use
their best efforts to resolve disputes between the Parties. If the designated representatives are
unable to resolve a dispute, then each Party’s responsible Project Directors shall review the
matter and use their best efforts to resolve it. If the Project Directors are unable to resolve the
dispute, the matter shall be reviewed by the department director or chief executive officer of
each Party or his or her designee. The Parties agree to exhaust each of these procedural steps
before seeking to further resolve the dispute in any other forum. Any controversy or claim
arising out of or relating to this Interlocal Agreement, or the breach thereof, which is not
settled by agreement between the Parties, shall be settled by mediation in the State of
Washington, in Pierce or King Counties. In the event either Party reasonably believes mediation
will not result in a solution to the disagreement, mediation may be waived.
B. Controlling Law & Venue. This Agreement shall be construed and enforced according
to the laws of the State of Washington.
III.

Notices

A. Contact Persons. Any notice, demand, request, consent, approval or communication
that either Party desires or is required to give to the other Party shall be in writing addressed to
the other Party at the addresses as follows unless otherwise indicated by the Parties to this
Agreement:
NWSA:

David Morrison, Chief Financial Officer
PO Box 2985
Tacoma, WA 98401-2985
egaleno@portoftacoma.com

Port of Seattle:

Dan Thomas, Chief Financial Officer
PO Box 1209
Seattle, WA 98111
thomas.d@portseattle.org

B. Receipt. Notice shall be deemed “received” on the date of actual delivery or the first
attempted delivery as shown on the return receipt if mailed with the United States Postal

INTER-LOCAL AGREEMENT FOR SUPPORT SERVICES BY AND BETWEEN
THE PORT OF SEATTLE AND THE NORTHWEST SEAPORT ALLIANCE
Service by certified mail, return receipt requested, otherwise receipt if presumed three days
after deposit of mail into US Mail, or by receipt of email.
IV.

Indemnification and Hold Harmless

A. The Parties release each other from, and shall defend, indemnify, and hold each other
and agents, employees, and/or officers harmless from and against all claims, demands, suits at
law or equity, actions, penalties, losses, damages, or costs, of whatsoever kind or nature, made
by or on behalf of the other Party and/or its agents, employees, officers, and/or subcontractors,
arising out of or in any way related to this Agreement, unless and except to the extent the same
be caused in whole or in part by the negligence of a Party or its agents, employees, and/or
officers.
B. This Agreement includes a waiver of subrogation against all losses sustained by either
Party and/or its agents, employees, officers, subcontractors, and/or insurers, arising out of or
related to this Agreement except to the extent the Parties’ losses are caused in whole or in part
by the negligence of the other Party or its agents, employees, and/or officers.
C. Each Party specifically assumes liability for actions brought by its own employees
against the other Party and for that purpose each Party specifically waives, as respects the
other Party only, any immunity under the Worker’s Compensation Act, RCW Title 51.
D. Both Parties recognize that this waiver was the subject of mutual negotiation. In the
event any Party incurs attorney’s fees, costs or other legal expenses to enforce the provisions of
this Agreement against the other Party, all such fees, costs and expenses shall be recoverable
by the prevailing Party.
E. No liability shall attach to any of the Parties by reason of entering into this Agreement
except as expressly provided herein.
F. Each Party agrees that it will include in any contract which is related to the work of
this Agreement a provision requiring the contractor to defend, indemnify and hold harmless all
the Parties to this Agreement against any claims arising out of or related to the work of the
contractor.
G. The provisions of this Article shall survive any termination or expiration of this
Agreement.

INTER-LOCAL AGREEMENT FOR SUPPORT SERVICES BY AND BETWEEN
THE PORT OF SEATTLE AND THE NORTHWEST SEAPORT ALLIANCE
V.

Severability

If any term or provision of this Agreement, or its application to any person or
circumstance is ruled invalid or unenforceable, the remainder of this Agreement will not be
affected and will continue in full force and effect.
VI.

Limits of Financial Obligations/Property ownership.

Except as provided above, each Party shall finance its own conduct of responsibilities
under this Agreement. No ownership of property will transfer as a result of this Agreement.
VII.

Entire Agreement/Amendment

This Agreement, together with any documents incorporated by reference shall
constitute the entire agreement between the Parties with respect to the Services to be
provided and shall supersede all prior agreements, proposals, understandings, representations,
correspondence or communications relating to the subject matter hereof. No modification or
amendment of this Agreement shall be valid and effective unless approved by both parties in
writing.
WHEREFORE, the parties have executed this Agreement this ______ day of ______,
______.

Northwest Seaport Alliance

Port of Seattle

John Wolfe
Chief Executive Officer

Stephen P. Metruck
Executive Director

Date

INTER-LOCAL AGREEMENT FOR SUPPORT SERVICES BY AND BETWEEN
THE PORT OF SEATTLE AND THE NORTHWEST SEAPORT ALLIANCE
Attached Support Service Directives for Calendar Year 2023
Support Service Agreement between NWSA and POS:
Exhibit 1 – Accounting, Finance, Treasury & Risk Management Support Services
Exhibit 2 – Legal and Public Records Support Services
Exhibit 3 – Information & Communication Technology and Security Support Services
Exhibit 4 – External Relations Support Services
Exhibit 5 – Portfolio Management Support Services
Exhibit 6 – Capital Development Support Services
Exhibit 7A – Port of Seattle Police Support Services
Exhibit 7B – Security Support Services
Exhibit 8 – Marine Maintenance Support Services
Exhibit 9 – Central Procurement Office Support Services
Exhibit 10 – Managing Member and Executive Support Services
Exhibit 11 – Pier 69 Facilities Management Support Services
Exhibit 12 – Environmental and Planning Support Services
Exhibit 13 – Tribal Coordination Support Services
Exhibit 14 – Labor Relations Support Services
Exhibit 15 – Additional Support Services as Needed
Exhibit 16 – Equity, Diversity and Inclusion
Exhibit 17 – Municipal, County, and State Use of NWSA-Licensed Property

EXHIBIT POS – 01 - Service Directive:
Accounting, Finance, Treasury & Risk Managment Support Services

EXHIBIT POS – 01
Service Directive for Accounting, Finance, Treasury & Risk Management Support Services
by and between
Port of Seattle and The Northwest Seaport Alliance
This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA).
1) Purpose:
The purpose of this exhibit is to identify the services provided by the Port of Seattle with
regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit
defines the mutually agreed upon scope of services, cost for services, charge methodology,
and service level expectations to include performance measures and monitoring. Refer to
the governing Inter-Local Agreement for terms under which these services are provided.
2) Time period:
This agreement is for calendar year 2023.
3) Scope of Services to be provided by POS to The NWSA
a) Accounting
i) Prebilling tasks (such as balancing, reconciliation, review of billing data) for activitybased billings, i.e. utilities:
(1) Surety document maintenance (such as maintaining the original document onsite,
quarterly reconciliation, and forwarding original document when needed for
collection).
(2) Use tax (state) filing for items procured in North Harbor.
ii) Accounts payable services for the NWSA for North Harbor activity.
iii) Project accounting services to support project delivery for the NWSA.
(1) Project cost tracking and review of project costs for proper classification.
(2) Capitalization policy analysis and application to projects.
(3) Capital Project Spending reporting and comparison to budget, coordinate Cash
Reimbursement for 50% of total project spending on monthly basis.
iv) General accounting services for NH financial transactions associated with The NWSA:
(1) In conjunction with POT, provide information, resources and expertise to ensure
The NWSA is in compliance with Generally Accepted Accounting Principles,
ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX01-1

EXHIBIT POS – 01 - Service Directive:
Accounting, Finance, Treasury & Risk Managment Support Services

Government Accounting Standards and specific Accounting policies as developed
by the NWSA.
(2) Services to support external financial audit, single audit of financial reporting and
compliance with policies and state and federal statutes.
v) Grant accounting services for NH federal and state grants:
(1) POS Accounting has provided and discussed grant compliance requirements with
NWSA accounting in accordance with 2 CFR 200.331. Applies to grants where POS
is grantee and NWSA is sub-recipient.
b) Finance & Budget
i) Provide Operating Budget services to include:
(1) Partner with POT staff to compile North Harbor budget.
ii) Provide Capital Budget services:
(1) No capital budget services provided by POS to NWSA.
iii) Provide Financial Analysis Services to include:
(1) Business Development
(a) Review and provide feedback or suggestions on project analyses.
(b) Advise on bond restrictions for POS licensed facilities.
(2) Policy
(a) Work collaboratively on financial policy and procedure issues as initiated by
any of the three entities or as required for NWSA function.
(3) Funding
(a) Assess fundability and funding options for NWSA decision on investments.
(b) Review and collaborate on long-term forecasting.
(c) Provide State Grant support for NWSA Lead and POS provides grant
administration.
(d) Provide support services for project delivery between POS and NWSA for split
funding due to environmental liabilities, authorization of projects with dual
funding between NWSA and POS.
c) Treasury
i) Provide Banking services, including but not limited to:
(1) No routine banking services provided by POS to the NWSA, however, certain
Accounting activities (see section 3, a, i, (1) and 3, a, ii) flow through POS main bank
account.
ii) Provide Investment services, including but not limited to:
ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX01-2

EXHIBIT POS – 01 - Service Directive:
Accounting, Finance, Treasury & Risk Managment Support Services

(1) Invest the working capital liquidity fund for North Harbor projects.
d) Risk Management
i) Provide risk management services to The NWSA for NWSA-licensed properties in King
County and as requested. Scope includes negotiation/update of insurance policies;
process claims; consult on risk management aspects of contracting.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX01-3

EXHIBIT POS – 01 - Service Directive:
Accounting, Finance, Treasury & Risk Managment Support Services

4) Cost for Service and Charge Methodology – POS to The NWSA:
Service Area and
Department #
(Acct if
appropriate)

Service
Item
(from
list
above)

Method
of
Charges 1

Basis for Charge

Hourly
Rate, Fixed
Percentage,
Fixed
Amount, or
Formula

2023
Budgeted
Amount 2

3.a.iv

Standard

Charge based on the
standard allocation.

2.63%

$22,419

AFR
Disbursements
Dept# 2240

3.a.ii

Special

2.00%

$41,225

AFR General
Accounting
Dept# 2260

3.a.iii-v

Special

6.75%

$185,162

AFR Financial
Reporting
Dept# 2290
Finance
Finance & Budget
Dept# 2100

3.a.iv

Standard

Based on support services
and activities provided by
staff to each operating
division and NWSA.
Based on support services
and activities provided by
staff to each operating
division and NWSA.
Charge based on the
standard allocation.

2.63%

$34,318

3.b.i-iii

Special

5.27%

$145,741

3.b.i-iii

Special

Based on estimated support
services provided by each
staff to each operating
division and NWSA.
Based on estimated support
services provided by each
staff to each operating
division and NWSA.

12.71%

$184,078

Accounting
AFR Core Services
Dept# 2210

Maritime Finance
& Budget
Dept# 6210

Method Options: Costs associated with support services will be charged to the Alliance as follows:
• Standard Fixed Percentage allocation – Set by Corporate F&B. Charged as a fixed allocated
percentage or formula that will be applied monthly to the actual expenditures.
• Project/Direct Charges – Charged to specific projects based on current procedures.
• Special Fixed Percentage allocation – Variable by department methodology but fixed for the year.
Charges will be tracked and based on a fixed percentage as determined by the level of service.
• Flat/Fixed Amount – Charged as a fixed or flat amount agreed upon by all parties for the year.

Preliminary budget amount – subject to final budget approval.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX01-4

EXHIBIT POS – 01 - Service Directive:
Accounting, Finance, Treasury & Risk Managment Support Services

Environmental
Finance
Dept# 6211

3.b.i-iii

Special

Treasury

3.c.ii

Special

Risk Management
Risk Management
Dept# 1330
Insurance –
Premium
Dept# 1335
Insurance – All
Other Allocated
Dept# 1335

Based on estimated support
services provided by each
staff to each operating
division and NWSA.
Investments: Based on
NWSA funds % share of POS
PIF

3.2%

$16,690

Included in
the cost
allocation
for Dept
2100
Included in
the cost
allocation
for Dept
2100

Special

Banking: see
Accounting/AFR Revenue
and AFR Disbursements, 3,
a, i and 3,a,ii, respectively

3.d.i

Standard

Charge based on the
standard allocation.

3.d.i

Direct
Charge

NWSA Reimbursable –
Direct Charge.

$790,000

3.d.i

Direct
Charge

Property & Liability Broker
Contract

$19,860

2.63%

$28,880

5) Scope of Services to be provided by The NWSA to POS
a) None.
6) Cost for Service and Charge Methodology – The NWSA to POS
a) None.
7) Service Level Expectations:
a) Before January 1, 2023, agreements will be made on desired standard report formats and
frequencies.
b) Accounting services will be provided on standard schedules consistent with, and
coordinating with, POT and POS accounting schedules.
c) Retention of key financial reports and information in compliance with state requirements.
d) Performance Measures and Metrics:
ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX01-5

EXHIBIT POS – 01 - Service Directive:
Accounting, Finance, Treasury & Risk Managment Support Services

This section outlines the performance measures and metrics upon which service
under this SLA will be assessed. Shared Service Centers and Customers will
negotiate the performance metric, frequency, customer, and provider service
responsibilities associated with each performance measure.
Measurements of the Port of Seattle activities are critical to improving services
and are the basis for cost recovery for services provided. The Port of Seattle and
The Northwest Seaport Alliance have identified activities critical to meeting The
NWSA’s business requirements and have agreed upon how these activities will be
assessed.
Service Area

Type of
Measure 3

Accounting –
Accounts Payable

Management

Accounting –
Projects

Accuracy

Accounting General

Time Based

Performance Measure (SMART - Specific,
Measurable, Achievable, Relevant, Time
Bound)
1. Public works contracts paid within
statutory period.
2. Open payables over 60 days
3. Rec’d not invoiced report reconciled
weekly

Target

1. 100%
2. $0
3. Resolved
within 1
month

1. Project costs accurately reflected in
the project subledger and reconciles
to GL.
2. Project reviewed and analyzed for
capital vs. expense accounting before
spending begins, provided timely and
complete Asset Plans are submitted
to POS Accounting by the project
management groups.

1. 100%

1. Monthly Fin’l package avail
a. SH data avail
b. Cashflow avail
c. NH data avail

1. 13th bus day
a. 8th bus day
b. 9th bus day
c. 10th bus day

2. 100%

Type of Measure Options:
Time Based – measure is time bound – duration, frequency, by a specific date, etc…
Management – measure dealing with or controlling issues, communications, or staff
Accuracy – measure to have a specified level of accuracy to be measurable
Other – measure that doesn’t fit into category above

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX01-6

EXHIBIT POS – 01 - Service Directive:
Accounting, Finance, Treasury & Risk Managment Support Services

Accounting – Grants Accuracy

2. Annual audited financial statements
avail.
1. Audit Findings

2. April 30th
1. 0

Finance – Budget

Time Based

1. Provide North Harbor budget
information by agreed upon dates

1. (date updated
annually)

Finance – Financial
Analysis

Time Based

1. Timely

Treasury –
Investments

Management

1. Provide timely response and
feedback regarding NWSA analyses,
policies, or procedures.
1. Maintain investments consistent
with investment guidelines,
prioritizing Safety, Liquidity and
Return of Principle, in that order.

1. 100%
compliance

8) Primary Contacts:
a) NWSA – David Morrison
b) POS – Dan Thomas
It is expected that the identified contact people will communicate frequently, to coordinate
the work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected
spending.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX01-7

EXHIBIT POS - 02 - Service Directive:
Legal & Public Records Management Support Services
EXHIBIT POS - 02
Service Directive for Legal & Public Records Support Services
by and between
Port of Seattle and The Northwest Seaport Alliance
This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA).
1. Purpose:
The purpose of this exhibit is to identify the services provided by the Port of Seattle with
regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit
defines the mutually agreed upon scope of services, cost for services, charge methodology,
and service level expectations to include performance measures and monitoring. Refer to
the governing Inter-Local Agreement for terms under which these services are provided.
2. Time period:
This agreement is for calendar year 2023.
3. Scope of Services to be provided by POS to The NWSA
a) Legal & Public Records Management
i) Provide legal services to The NWSA associated with NWSA-licensed properties,
contracts, NWSA legal matters and workplace responsibility. Coordinate with POT
legal support and outside counsel. The major areas POS attorneys will possibly
cover include public works, contracts, leasing, land use, and environmental matters
for the NWSA.
ii) Provide legal services for project-specific environmental matters, litigation, specific
claims, focused contract negotiations, etc.
iii) Coordinate services of outside counsel as appropriate.
iv) Provide POS portion of state-mandated NWSA records management, and support
for NWSA PDR requests. This work will be done at the direction of Alliance Public
Records Officer Erin Galeno.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX02-1

EXHIBIT POS - 02 - Service Directive:
Legal & Public Records Management Support Services
4. Cost for Service and Charge Methodology – POS to The NWSA:
Service Area
and
Department #
(Acct if
appropriate)

Attorney
Services
Dept# 1310

Records
Management
Dept# 1311

Service
Item
(from
list
above)
3.a.i-iii

3.a.iv

Method of
Charges 1

Basis for Charge

Standard

Charge based on the
standard allocation.

Direct
Charge

NMFS, Trademarks, ESA,
Compliance, T5
Construction (Dock
Upgrade), T5 Permitting.
Charge based on the
standard allocation.

Standard

Hourly Rate,
Fixed
Percentage,
Fixed Amount,
or Formula

2023
Budgeted
Amount 2

2.63%

$95,767

$102,000

2.63%

$19,076

5. Scope of Services to be provided by The NWSA to POS
a) None.
6. Cost for Service and Charge Methodology – NWSA to POS
a) None.
7. Service Level Expectations:
a) To Be Determined.
b) Performance Measures and Metrics:
This section outlines the performance measures and metrics upon which service
under this SLA will be assessed. Shared Service Centers and Customers will
Method Options: Costs associated with support services will be charged to the Alliance as follows:
• Standard Fixed Percentage allocation – Set by Corporate F&B. Charged as a fixed allocated
percentage or formula that will be applied monthly to the actual expenditures.
• Project/Direct Charges – Charged to specific projects based on current procedures.
• Special Fixed Percentage allocation – Variable by department methodology but fixed for the year.
Charges will be tracked and based on a fixed percentage as determined by the level of service.
• Flat/Fixed Amount – Charged as a fixed or flat amount agreed upon by all parties for the year.
•
2
Preliminary budget amount – subject to final budget approval.
1

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX02-2

EXHIBIT POS - 02 - Service Directive:
Legal & Public Records Management Support Services
negotiate the performance metric, frequency, customer, and provider service
responsibilities associated with each performance measure.
Measurements of the Port of Seattle activities are critical to improving services
and are the basis for cost recovery for services provided. The Port of Seattle and
The Northwest Seaport Alliance have identified activities critical to meeting The
NWSA’s business requirements and have agreed upon how these activities will be
assessed.
Service Area

Type of
Measure 3

Records

Time Based

Performance Measure (SMART - Specific,
Measurable, Achievable, Relevant, Time
Bound)

Initial acknowledgement of Public
Records request sent to requester

Target

5 working days

Initial response due date communicated 100%
to requester within 5 days
Records

Time Based

Fulfill state JLARC annual Public Records
Response reporting due July 1

100%

Records

Management

Records coordinators are trained on
state records retention, reporting and
disclosure laws

100%

All commissioners and records staff
meet current Open public Meetings and
Open Public Records training
requirements
Records

Accuracy

All responsive records are identified,
gathered, and delivered pursuant to the
request

100%

8. Primary Contacts:
Type of Measure Options:
Time Based – measure is time bound – duration, frequency, by a specific date, etc…
Management – measure dealing with or controlling issues, communications, or staff
Accuracy – measure to have a specified level of accuracy to be measurable
Other – measure that doesn’t fit into category above

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX02-3

EXHIBIT POS - 02 - Service Directive:
Legal & Public Records Management Support Services
a) NWSA – Dana Henderson
b) POS – Pete Ramels
It is expected that the identified contact people will communicate frequently, to coordinate
the work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected
spending.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX02-4

EXHIBIT POS - 03 - Service Directive:
Information & Communication Technology and Security Support Services

EXHIBIT POS - 03
Service Directive for Information & Communication Technology and Security Support Services
by and between
Port of Seattle and The Northwest Seaport Alliance
This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA).
1) Purpose:
The purpose of this exhibit is to identify the services provided by the Port of Seattle with
regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit
defines the mutually agreed upon scope of services, cost for services, charge methodology,
and service level expectations to include performance measures and monitoring. Refer to
the governing Inter-Local Agreement for terms under which these services are provided.
2) Time period:
This agreement is for calendar year 2023.
3) Scope of Services to be provided by POS to The NWSA
a) Information Technology
i) Provide technology for the POS support service groups that will be providing services
to the NWSA. This may include (but is not limited to): MAXIMO, CAD, Police Systems
(including 911 dispatch), Financial Systems, Project Delivery System, Construction
Document Management System, Contractor Management Systems, Debt
Management System, Emergency Communications, Engineering Archives, Access
Control ID Badge, and GIS, as well as PC, desktop software and technology
infrastructure support for those groups that are providing support to the NWSA.
ii) Miscellaneous service requests or new Port owned equipment or software outside
of services specifically listed in (i) will be charged on a time and materials basis.
b) Information Security
i) Provide cyber security protection, detection, and response services and business
continuity and disaster recovery programs for the POS support service groups that
will be providing services to the NWSA. This may include (but is not limited to):
MAXIMO, CAD, Police Systems (including 911 dispatch), Financial Systems, Project
Delivery System, Construction Document Management System, Contractor
Management Systems, Debt Management System, Emergency Communications,
Engineering Archives, Access Control ID Badge, and GIS, as well as PC, desktop
ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX03-1

EXHIBIT POS - 03 - Service Directive:
Information & Communication Technology and Security Support Services

software and technology infrastructure support for those groups that are providing
support to the NWSA.
4) Cost for Service and Charge Methodology – POS to The NWSA:
Service Area and
Department #
(Acct if appropriate)

Service
Item
(from
list
above)

Method of
Charges 1

Basis for Charge

Indirect Technology
Support.
Charges for POS
service providers
using technology
while working for
NWSA.
Dept# 1910

3.a.i

Special.
ICT costs are
allocated to
subclasses of POS
service groups
which are then
reallocated to
NWSA as
appropriate.
Special. (see
above)
Special. (see
above)
Direct Charge

PC Counts for
Infrastructure, PC
Support and Service
Desk.

Dept# 1936
Dept# 1970
Direct Support
Dept# 1910

3.a.ii

Hourly Rate,
Fixed
Percentage,
Fixed
Amount, or
Formula
2.61%

2023
Budgeted
Amount 2

See above.

2.50%

$136,830

See above.

2.74%

$376,248

Service requests or
additional equipment
requested from NWSA
staff for miscellaneous
IT services while they
are at P69, or accessing
Port of Seattle systems.

Time and
materials

$292,029

Systems Support Costs
for Business
Applications.

Preliminary budget amount – subject to final budget approval.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX03-2

EXHIBIT POS - 03 - Service Directive:
Information & Communication Technology and Security Support Services

Indirect
Information
Security Support.
Charges for POS
service providers
while working for
NWSA.
Dept #1980

3.b.i

Special.
Costs are allocated
to subclasses of
POS service groups
which are then
reallocated to
NWSA as
appropriate.

PC Counts

2.61%

$74,713

5) Scope of Services to be provided by The NWSA to POS
a) None.
6) Cost for Service and Charge Methodology – NWSA to POS
a) None.
7) Service Level Expectations:
a) To Be Determined
b) Performance Measures and Metrics:
This section outlines the performance measures and metrics upon which service
under this SLA will be assessed. Shared Service Centers and Customers will
negotiate the performance metric, frequency, customer, and provider service
responsibilities associated with each performance measure. The POS technology
ticketing system, Freshservice, should be used to ensure visibility regarding an
outage or service issue.
Service Area

Type of
Measure 3

Performance Measure (SMART Specific, Measurable, Achievable,
Relevant, Time Bound)

Target

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX03-3

EXHIBIT POS - 03 - Service Directive:
Information & Communication Technology and Security Support Services

8) Primary Contacts:
a) NWSA – David Morrison
b) POS Information Technology – Matt Breed / Krista Sadler
It is expected that the identified contact people will communicate frequently, to coordinate
the work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected
spending.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX03-4

EXHIBIT POS - 04 - Service Directive:
External Relations Support Services
EXHIBIT POS - 04
Service Directive for External Relations Support Services
by and between
Port of Seattle and The Northwest Seaport Alliance
This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA).
1) Purpose:
The purpose of this exhibit is to identify the services provided by the Port of Seattle with
regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit
defines the mutually agreed upon scope of services, cost for services, charge methodology,
and service level expectations to include performance measures and monitoring. Refer to
the governing Inter-Local Agreement for terms under which these services are provided.
2) Time period:
This agreement is for calendar year 2023.
3) Scope of Services to be provided by POS to The NWSA
a) Government Relations
i) Represents the NWSA’s legislative interests with local officials and staff and tribal
governments in King County.
b) Community Relations
i) Establish and maintain NWSA relationship with community organizations in King
County to build support for the NWSA’s mission and activities.
c) Communications
i) Helps represent the NWSA to media.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX04-1

EXHIBIT POS - 04 - Service Directive:
External Relations Support Services
4) Cost for Service and Charge Methodology – POS to The NWSA:
Service Area
and
Department #
(Acct if
appropriate)

Service
Item
(from list
above)

Method of
Charges 1

Basis for Charge

External
Relations
Dept #1420

3.a

Special

External Relations will provide
services to The Northwest Seaport
Alliance (NWSA) on issues and
projects where the unique
knowledge, capabilities and
relationships of the POS homeport
staff are essential to advancing
NWSA business priorities and the
Port of Seattle's Century Agenda
objectives. The cost allocation is
based on the estimated staff time
supporting each operating division
and the NWSA.

Hourly
Rate, Fixed
Percentage,
Fixed
Amount, or
Formula
2.68%

2023
Budgeted
Amount 2

$258,302

5) Scope of Services to be provided by The NWSA to POS
a) None.
6) Cost for Service and Charge Methodology – NWSA to POS
a) None.
7) Service Level Expectations:
a) External Relations will provide any necessary services to the NWSA.
b) Performance Measures and Metrics:
This section outlines the performance measures and metrics upon which service
under this SLA will be assessed. Shared Service Centers and Customers will

Preliminary budget amount – subject to final budget approval.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX04-2

EXHIBIT POS - 04 - Service Directive:
External Relations Support Services
negotiate the performance metric, frequency, customer, and provider service
responsibilities associated with each performance measure.
Measurements of the Port of Seattle activities are critical to improving services
and are the basis for cost recovery for services provided. The Port of Seattle and
The Northwest Seaport Alliance have identified activities critical to meeting The
NWSA’s business requirements and have agreed upon how these activities will be
assessed.
Service Area

Type of
Measure 3

Performance Measure (SMART Specific, Measurable, Achievable,
Relevant, Time Bound)
Develop annual legislative agenda for
MM to approve and make sufficient
progress toward achieving goals within.

Target

Government
Relations

Management

Community
Relations

Management

Develop annual community outreach
plan and make sufficient progress toward
achieving goals within. NWSA staff will
serve as the lead for the NWSA Annual
Breakfast as well as any unplanned
NWSA events in the North harbor.

Sufficient Progress

Communications

Management

Assist in response to media requests in
timely and professional manner. The POS
maritime media officer will work
alongside NWSA Communications on
issues residing in the North harbor. POS
staff will provide maritime clips to all
commissioners and appropriate staff.

Timely

Sufficient Progress

8) Primary Contacts:
a) NWSA – Ryan McFarland/Melanie Stambaugh/Lindsay Wolpa
b) POS – Pearse Edwards

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX04-3

EXHIBIT POS - 04 - Service Directive:
External Relations Support Services
It is expected that the identified contact people will communicate frequently, to coordinate
the work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected
spending.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX04-4

EXHIBIT POS - 05 - Service Directive:
Portfolio Management Support Services
EXHIBIT POS - 05
Service Directive for Portfolio Management Support Services
by and between
Port of Seattle and The Northwest Seaport Alliance
This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA).
1) Purpose:
The purpose of this exhibit is to identify the services provided by the Port of Seattle with
regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit
defines the mutually agreed upon scope of services, cost for services, charge methodology,
and service level expectations to include performance measures and monitoring. Refer to
the governing Inter-Local Agreement for terms under which these services are provided.
2) Time period:
This agreement is for calendar year 2023.
3) Scope of Services to be provided by POS to The NWSA
a) Property Management:
i) For NWSA-licensed properties in King County, POS staff will coordinate with utility
billing/invoicing, and current routine reporting. Additional reports as requested may
be subject to additional charges.
ii) For NWSA-licensed properties in King County, POS staff will provide utility
administration including processing of utility invoices and billing of tenants their share
of utility expense as well as reimbursement of tenants paying utility providers directly
where Port or other tenants are also using those services. Services also include
budgeting for relevant utility revenue and expense accounts, and monitoring/paying
for City of Seattle Street Use Permits.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX05-1

EXHIBIT POS - 05 - Service Directive:
Portfolio Management Support Services
4) Cost for Service and Charge Methodology – POS to The NWSA:
Service Area and
Department #
(Acct if
appropriate)

Service
Item
(from
list
above)

Method of
Charges 1

Basis for Charge

Portfolio
Management
(also includes
Central Harbor
Mgmt, Maritime
Industrial Admin,
Marina Office &
Retail Mgmt)
Dept# 6230

3.a

Direct Charge

Actual employee time
recorded on bi-weekly
payroll time reporting.

Hourly Rate,
Fixed
Percentage,
Fixed
Amount or
Formula

2023
Budgeted
Amount 2

$115,706

5) Scope of Services to be provided by The NWSA to POS
a) None.
6) Cost for Service and Charge Methodology – The NWSA to POS
a) None.
7) Service Level Expectations:
a) Timely and accurate.
b) Performance Measures and Metrics:
This section outlines the performance measures and metrics upon which service
under this SLA will be assessed. Shared Service Centers and Customers will
negotiate the performance metric, frequency, customer, and provider service
responsibilities associated with each performance measure.

Preliminary budget amount – subject to final budget approval.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX05-2

EXHIBIT POS - 05 - Service Directive:
Portfolio Management Support Services
Measurements of the Port of Seattle activities are critical to improving services
and are the basis for cost recovery for services provided. The Port of Seattle and
The Northwest Seaport Alliance have identified activities critical to meeting The
NWSA’s business requirements and have agreed upon how these activities will be
assessed.
Service Area

Type of
Measure 3

Lease
Administration and
Utilities

Time-Based

Performance Measure (SMART Specific, Measurable, Achievable,
Relevant, Time Bound)
Utility providers and SDOT are paid in a
timely manner. Monthly utility bill files
are transmitted to the NWSA in a timely
manner.

Target

N/A

8) Primary Contacts:
a) NWSA – Tong Zhu, Jennifer Marietta
b) POS – Melinda Miller, Joe Pelonio
It is expected that the identified contact people will communicate frequently, to coordinate
the work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected
spending.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX05-3

EXHIBIT POS - 06 - Service Directive:
Capital Development Support Services
EXHIBIT POS - 06
Service Directive for Capital Development Support Services
by and between
Port of Seattle and The Northwest Seaport Alliance
This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA).
1) Purpose:
The purpose of this exhibit is to identify the services provided by the Port of Seattle with
regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit
defines the mutually agreed upon scope of services, cost for services, charge methodology,
and service level expectations to include performance measures and monitoring. Refer to
the governing Inter-Local Agreement for terms under which these services are provided.
2) Time period:
This agreement is for calendar year 2023.
3) Scope of Services to be provided by POS to The NWSA
a) Infrastructure Project Delivery (Engineering)
i) POS staff may support The NWSA with engineering services for projects in King
County. Services include engineering Design, Construction Management,
Construction Safety, Survey and Mapping, and support for public works contract
procurement.
b) Port Construction Services (PCS)
i) NWSA may contract with Port Construction Services for small works construction
services at NWSA-licensed properties in King County.
c) Waterfront Project Management (WPM)
i) POS staff may support The NWSA with project delivery and program management for
NWSA projects in King County. Services for projects start with capital planning and
budgeting of new projects. WPM project delivery processes include the following
phases: initiation, planning, design, execution, any grant related work, grant
administration, and closeout. Changes in 2023 include adding use of consultants for
project management services and hiring several new staff members to handle
increasing project workload.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX06-1

EXHIBIT POS - 06 - Service Directive:
Capital Development Support Services
4) Cost for Service and Charge Methodology – POS to The NWSA:
Service Area
and
Department
#
(Acct if
appropriate)

Engineering
Depts Node
O1600

Port
Construction
Services
Dept #1700

Waterfront
Project
Management
Dept #6260

Service
Item
(from
list
above)

Method of
Charges 1

Basis for Charge

3.a

Project
Charge

3.a

Special

3.b

Project
Charge

3.b

Special

3.c

Project
Charges

3.c

Special

Expense Projects,
Direct Charge & Project
Costing overhead
Based on support
services and activities
provided by staff to
each operating division
and NWSA.
Expense Projects,
Direct Charge & Project
Costing overhead
Based on support
services and activities
provided by staff to
each operating division
and NWSA.
Expense Projects and
Direct Charges & Direct
Charge Markup Exp
Based on support
services and activities
provided by staff to
each operating division
and NWSA.

Hourly Rate, Fixed
Percentage, Fixed
Amount, or
Formula

2023
Budgeted Amount 2

$130,843
8.98%

$457,174

$0
3.30%

$105,883 (*)

$459,257
58.27%

$879,860

*Amounts identified in this table reflect only the Operating Budget and do not include the
Capital Budget spending.

Preliminary budget amount – subject to final budget approval.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX06-2

EXHIBIT POS - 06 - Service Directive:
Capital Development Support Services

5) Scope of Services to be provided by The NWSA to POS
a) None.
6) Cost for Service and Charge Methodology – NWSA to POS
a) None.
7) Service Level Expectations:
a) Will provide any necessary services to the NWSA.
b) Performance Measures and Metrics:
This section outlines the performance measures and metrics upon which service
under this SLA will be assessed. Shared Service Centers and Customers will
negotiate the performance metric, frequency, customer, and provider service
responsibilities associated with each performance measure.
Measurements of the Port of Seattle activities are critical to improving services
and are the basis for cost recovery for services provided. The Port of Seattle and
The Northwest Seaport Alliance have identified activities critical to meeting The
NWSA’s business requirements and have agreed upon how these activities will be
assessed.
Service Area

Type of
Measure 3

Conformance with
appropriate and
applicable policies
and procedures

Management

Scope

Accuracy

Performance Measure (SMART Specific, Measurable, Achievable,
Relevant, Time Bound)
Projects appropriately authorized and
work completed in accordance with
appropriate policies and procedures

Target

Project definitions, as defined in the
basis of design or 30% design
documents, are accurate and
complete

Properly documented

0 Deficiencies
reported on the
Compliance Report

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX06-3

EXHIBIT POS - 06 - Service Directive:
Capital Development Support Services
Budget

Accuracy

Projects are completed within
authorized amounts

Project spending does
not exceed current
authorization

Schedule

Accuracy

Work is delivered on time

Schedules are
developed and agreed
to by all parties

8) Primary Contacts:
a) NWSA – Thais Howard
b) POS – Anne Porter
i) Engineering – Janice Zahn
ii) Project Management – Emma Del Vento
iii) Port Construction Services – Jermaine Murray
It is expected that the identified contact people will communicate frequently, to coordinate
the work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected
spending.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX06-4

EXHIBIT POS – 07A - Service Directive:
Port of Seattle Police Support Services
EXHIBIT POS – 07A
Service Directive for Port of Seattle Police Support Services
by and between
Port of Seattle and The Northwest Seaport Alliance
This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA).
1) Purpose:
The purpose of this exhibit is to identify the services provided by the Port of Seattle with
regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit
defines the mutually agreed upon scope of services, cost for services, charge methodology,
and service level expectations to include performance measures and monitoring. Refer to
the governing Inter-Local Agreement for terms under which these services are provided.
2) Time period:
This agreement is for calendar year 2023.
3) Scope of Services to be provided by POS to The NWSA
a) Port of Seattle Police
i) The NWSA will contract with POS Port Police for services at NWSA-licensed
properties in King County, which include:
(1) Terminal 5
(2) Terminal 10
(3) Terminal 18
(4) Terminal 46
(5) Terminal 30
(6) Terminal 25
(7) Terminal 103
(8) Terminal 104
(9) Terminal 106
(10) Terminal 107
(11) Terminal 108
(12) Terminal 115
ii) Services include, but are not limited to:
(1) General Patrol
(2) Traffic Management
ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX07A-1

EXHIBIT POS – 07A - Service Directive:
Port of Seattle Police Support Services
(3) Incident Response
(4) Crowd Management
(5) Community Participation
(6) Itinerant trespassing
4) Cost for Service and Charge Methodology – POS to The NWSA:
Service
Service
Area and
Item
Department (from
#
list
(Acct if
above)
appropriate)
Police
3.a
Dept #4300

Method of
Charges 1

Basis for Charge

Hourly Rate,
Fixed
Percentage,
Fixed Amount,
or Formula

2023
Budgeted Amount 2

Special

The overall
Allocation was
based on hours
assigned to
particular units.
Hours are provided
from the Police
scheduling system
and Police CAD
system from
January 1, 2022
through June 30
2022. Breakdown
of allocation to
Maritime units was
determined from
calls for service to
specific properties.

2.48%

$852,806

Preliminary budget amount – subject to final budget approval.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX07A-2

EXHIBIT POS – 07A - Service Directive:
Port of Seattle Police Support Services
5) Scope of Services to be provided by The NWSA to POS
a) None.
6) Cost for Service and Charge Methodology – NWSA to POS
a) None.
7) Service Level Expectations:
a) Port of Seattle Police will provide any necessary services to the NWSA.
b) Performance Measures and Metrics:
This section outlines the performance measures and metrics upon which service
under this SLA will be assessed. Shared Service Centers and Customers will
negotiate the performance metric, frequency, customer and provider service
responsibilities associated with each performance measure.
Measurements of the Port of Seattle activities are critical to improving services
and are the basis for cost recovery for services provided. The Port of Seattle and
The Northwest Seaport Alliance have identified activities critical to meeting The
NWSA’s business requirements and have agreed upon how these activities will be
assessed.
Service Area

Type of
Measure 3

General Patrol
Traffic mgmt
Incident response
Crowd Mgmt
Community mtg
participation
Itinerant
intervention

Time Based
Management
Management
Management
Management
Time Based

Performance Measure (SMART Specific, Measurable, Achievable,
Relevant, Time Bound)

Target

Daily frequency
On Call
On Call
On Call
On Call

3x / day
Until trucks clear
Until resolved
Until resolved
Attend

Contact and referral to City

Within 24 hours

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX07A-3

EXHIBIT POS – 07A - Service Directive:
Port of Seattle Police Support Services

8) Primary Contacts:
a) NWSA – Tom Bellerud
b) POS – Michael Villa, Mark Thomas
It is expected that the identified contact people will communicate frequently, to coordinate
the work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected
spending.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX07A-4

EXHIBIT POS − 7B - Service Directive:
Security Support Services
EXHIBIT POS − 7B
Service Directive for Security Support Services
by and between
Port of Seattle and The Northwest Seaport Alliance
This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA) for Calendar Year 2023.
1) Purpose:
The purpose of this exhibit is to identify the services provided by the Port of Seattle with
regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit
defines the mutually agreed upon scope of services, cost for services, charge methodology,
and service level expectations to include performance measures and monitoring. Refer to
the governing Inter-Local Agreement for terms under which these services are provided.
2) Time period:
This agreement is for calendar year 2023.
3) Scope of Services and Costs for Service:
a) Security Support Services to be provided by POS to The NWSA include the following:
i.

POS will manage contract security services as needed at NWSA-licensed properties in
King County. Those contract security charges will be billed to NWSA.

ii.

Maintain compliance with the Maritime Transportation Security Act (MTSA) at all
properties.

iii.

Maintain security personnel services for properties to provide for the protection of
the asset from theft, vandalism, and other criminal activities.

iv.

Maintain security personnel services and U.S. Coast Guard required Facility Security
Plan (FSP) for properties to maintain compliance with MTSA and applicable laws,
regulations, policies, and procedures.

Provide emergency management services to ensure continuity of operations,
mitigation of hazards and coordinated responses to planned and unplanned
emergent/emergency events.

vi.

Maintain liaison with Federal, State, County, City and other governmental and law
enforcement agencies for legal/regulatory compliance and emergency management,
to include act as representative for Maritime Security Committees.

vii.

Maintain the ability of the facilities to communicate effectively on the Port of Seattle
Radio System through radios provide by the Port of Seattle and operated through a

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT POS − 7B - Service Directive:
Security Support Services
Memorandum of Agreement with the tenants as part of the emergency management
and security program.
viii.

Coordinate drills and exercises of security plans and emergency management
activities with all Port of Seattle Maritime Properties and the appropriate federal,
state, and local authorities in order to maintain regulatory/legal requirements and
operational readiness.

ix.

Represent the Port of Seattle and all Maritime properties and activities at the U.S.
Coast Guard Area Maritime Security Committee.

Represent Washington State Public Ports on the Puget Sound Harbor Safety
Committee.

xi.

Where appropriate, maintain Port of Seattle access control program and
infrastructure for access to facilities in compliance with U.S. Coast Guard regulations.

xii.

Where appropriate, maintain Port of Seattle video surveillance program and
infrastructure for video surveillance of Port of Seattle properties.

xiii.

Maintain Port of Seattle 24 hour a day, 7 day a week Duty Officer response telephone
number for security and emergencies (206) 787-3688

xiv.

Where appropriate, provide safety, security and emergency management training for
Port of Seattle personnel, contractors, vendors, and tenants.

xv.

Where appropriate, maintain the Port of Seattle TWIC program for maritime facilities.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT POS − 7B - Service Directive:
Security Support Services
4) Cost for Service and Charge Methodology – POS to The NWSA:
Service Area

Method of
Charges 1

Basis for Charge

Contract Security
Services
(Maritime
Security)
Dept# 6910

Direct Charges

Budget/Actual
expenditures for
contract security
at NWSAlicensed
properties.

Special

Variable Driven
Charge
allocation for
department
expense

Hourly
Rate, Fixed
Percentage,
Fixed
Amount, or
Formula

2023 Budgeted
Amount 2

27.22%

$132,774

$414,284

5) Scope of Contract Security Services to be provided by The NWSA to POS:
a) Contract security guard services at Terminal 46 to provide for perimeter security,
deterrence of theft, vandalism, criminal activity in the preservation of the value of the
asset, and compliance with USCG MTSA requirements.
b) Contract security guard services at other NWSA facilities not occupied by a tenant to
prevent theft, vandalism, and criminal activity in the preservation of the value of the
asset, and compliance with USCG MTSA requirements as applicable.

Preliminary budget amount – subject to final budget approval.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT POS − 7B - Service Directive:
Security Support Services

6) Service Level Expectations:
a) Monthly billing statements for security personnel to be provided by the Port of Seattle
Maritime Security program to the NWSA for services provided.
b) The Port of Seattle provides 24 hour a day, 7 days a week security and emergency
response via the Maritime Duty Officer telephone number (206) 787-3688.
c) Other service level expectations to be determined as needed.
7) Primary Contacts:
a) NWSA – Tom Bellerud
b) POS – Russ Read
It is expected that the identified contact people will communicate frequently, to coordinate the
work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected spending.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT POS - 08 - Service Directive:
Marine Maintenance Support Services

EXHIBIT POS - 08
Service Directive for Marine Maintenance Support Services
by and between
Port of Seattle and The Northwest Seaport Alliance
This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA).
1) Purpose:
The purpose of this exhibit is to identify the services provided by the Port of Seattle with
regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit
defines the mutually agreed upon scope of services, cost for services, charge methodology,
and service level expectations to include performance measures and monitoring. Refer to
the governing Inter-Local Agreement for terms under which these services are provided.
2) Time period:
This agreement is for calendar year 2023.
3) Scope of Services to be provided by POS to The NWSA
a) Marine Maintenance
i) The NWSA will contract with POS Marine Maintenance for facility maintenance
services at NWSA license properties in King County.
ii) Other to be determined.
b) POS Vehicle Use by NWSA Approved Staff
i) The NWSA shall indemnify the Port of Seattle for all damages, claims, or injuries
resulting from the use of a Port vehicle. The Port self-insures its fleet for liability
(damages for property or bodily injury we owe to an injured party) and physical
damage to the fleet. All damages, whether to the vehicle itself or paid to an injured
third party - that result from when a NWSA driver is using a Port vehicle, shall be
indemnified back to the Port, by the NWSA. If a third-party driver (not the NWSA
driver) is liable for damages to the Port (i.e. Port is injured party), the Port will recover
damages that it’s owed from the liable third party to the extent possible. However,
any damages not recovered will be reimbursed to the Port from the NWSA. The Port
recognizes that the NWSA has vehicle or auto insurance however that insurance
applies on an excess basis to all vehicles other than those owned by the NWSA. The
vehicles who NWSA will be driving are Port owned and self-insured by the Port.
ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX08-1

EXHIBIT POS - 08 - Service Directive:
Marine Maintenance Support Services

However, regardless of whether the NWSA has insurance that applies to pay for
damages, it’s the responsibility of the NWSA to indemnify the Port for any and all
damages incurred while a NWSA driver is driving a Port vehicle. The lack of insurance
or an exclusion in a NWSA auto/vehicle policy of insurance does not override the
NWSA’s responsibility to pay for all damages that result from use of a Port vehicle.
ii) All NWSA staff who operate POS vehicles assigned to Terminal 46 shall meet the
following criteria and conform to the following processes. NWSA drivers shall:
1. Have passed scrutiny of the POS Risk Management department (Driving Abstract,
EX-14 read and sign) prior to using POS vehicles.
2. Maintain a valid Washington State driver license.
3. Notify POS Risk Management and POS Marine Maintenance Fleet and
Transportation Manager in the event of any collision, vandalism/damage, or any
moving or parking violations, as they occur.
4. Use POS vehicles only for NWSA business purposes, no personal use is permitted
5. Not use POS vehicles overnight, out of state, or park overnight anywhere other than
Terminal 46 without prior written approval by POS Risk Management.
6. Log every use of POS vehicles, and provide those logs to the MM Fleet and
Transportation Manager monthly.
7. Report any vehicle defects immediately to the MM Fleet and Transportation
Manager or their identified support staff.
8. Not operate any POS vehicle that is suspected of having a mechanical or safety
issue, or that has warning lights illuminated in the dashboard.
9. Not loan POS vehicles to contractors, sub-contractors, interns, or other staff who
have not been approved to operate POS vehicles by POS Risk Management.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX08-2

EXHIBIT POS - 08 - Service Directive:
Marine Maintenance Support Services

4) Cost for Service and Charge Methodology – POS to The NWSA:
Service Area
and
Department #
(Acct if
appropriate)

Service
Item
(from
list
above)

Method of
Charges 1

Basis for Charge

Marine
Maintenance
Dept #6280

3.a

Project Charges

3.a

Special

3.a

Special

Project and other work as
budgeted in 2023 Operating
Budget. Actual charges will
be for actual projects and
work performed.
To be based on historical 5Y
proportion of actual
spending of work performed
for NWSA, Maritime,
Stormwater, and Economic
Development Divisions.
Project and other work as
budgeted in 2023 Operating
Budget. Actual charges will
be for actual projects and
work performed.

Mitigation
Parks
Dept #6114

Hourly
Rate, Fixed
Percentage,
Fixed
Amount or
Formula

15.04%

2023
Budgeted
Amount 2

$1,973,293

$2,554,778

$107,617

5) Scope of Services to be provided by The NWSA to POS
a) None.
6) Cost for Service and Charge Methodology – The NWSA to POS
a) None.
7) Service Level Expectations:
a) To be determined.

Preliminary budget amount – subject to final budget approval.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX08-3

EXHIBIT POS - 08 - Service Directive:
Marine Maintenance Support Services

b) Performance Measures and Metrics:
This section outlines the performance measures and metrics upon which
service under this SLA will be assessed. Shared Service Centers and
Customers will negotiate the performance metric, frequency, customer, and
provider service responsibilities associated with each performance measure.
Measurements of the Port of Seattle activities are critical to improving
services and are the basis for cost recovery for services provided. The Port of
Seattle and The Northwest Seaport Alliance have identified activities critical
to meeting The NWSA’s business requirements and have agreed upon how
these activities will be assessed.
Service Area

Type of
Measure 3

Performance Measure (SMART Specific, Measurable, Achievable,
Relevant, Time Bound)

Target

8) Primary Contacts:
a) NWSA – Tom Bellerud
b) POS – Delmas Whittaker
It is expected that the identified contact people will communicate frequently, to coordinate
the work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected
spending.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX08-4

EXHIBIT POS - 09 - Service Directive:
Central Procurement Office Support Services
EXHIBIT POS - 09
Service Directive for Central Procurement Office Support Services
by and between
Port of Seattle and The Northwest Seaport Alliance
This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA).
1) Purpose:
The purpose of this exhibit is to identify the services provided by the Port of Seattle with
regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit
defines the mutually agreed upon scope of services, cost for services, charge methodology,
and service level expectations to include performance measures and monitoring. Refer to
the governing Inter-Local Agreement for terms under which these services are provided.
2) Time period:
This agreement is for calendar year 2023.
3) Scope of Services to be provided by POS to The NWSA in the North Harbor
a) Central Procurement
i) Provide procurement services associated with NWSA projects managed through POS
system in King County.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX09-1

EXHIBIT POS - 09 - Service Directive:
Central Procurement Office Support Services
4) Cost for Service and Charge Methodology – POS to The NWSA:
Service Area and
Department #
(Acct if appropriate)

Service
Item
(from list
above)

Method of
Charges 1

Basis for Charge

CPO Construction
(purchasing/consulting
if related to projects)
Dept# 1680
Central Procurement
Office
Dept# 9205

3.a

Standard

3.a

Standard

Use Project Costing Charge
first. The vast amount of
our work is Capital with
some Expense.
Charge based on the
standard allocation.

Hourly
Rate, Fixed
Percentage
Fixed
Amount,
or Formula
2.63%

2023
Budgeted
Amount 2

2.63%

$186,959

$12,594

5) Scope of Services to be provided by The NWSA to POS
a) None.
6) Cost for Service and Charge Methodology – NWSA to POS
a) None.
7) Service Level Expectations:
a) Service will be provided as needed where POS Central Procurement Office can aid and
assist Alliance efforts through direct procurements, allowing use of POS contracts or
working collectively on mutual procurements, and emergent needs.
b) Performance Measures and Metrics:
This section outlines the performance measures and metrics upon which service
under this SLA will be assessed. Shared Service Centers and Customers will
negotiate the performance metric, frequency, customer, and provider service
responsibilities associated with each performance measure.

Preliminary budget amount – subject to final budget approval.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX09-2

EXHIBIT POS - 09 - Service Directive:
Central Procurement Office Support Services

Measurements of the Port of Seattle activities are critical to improving services
and are the basis for cost recovery for services provided. The Port of Seattle and
The Northwest Seaport Alliance have identified activities critical to meeting The
NWSA’s business requirements and have agreed upon how these activities will be
assessed.
Service Area

Performance Measure (SMART Specific, Measurable, Achievable,
Relevant, Time Bound)
Provide services related to Public Works
based on a mutually agreed upon
schedule where staffing availability,
existing contracts, and procurement
efficiencies can be realized in both
Harbors regarding Alliance initiatives
impacting both Harbors. Prior to
engaging in work in either Harbor, the
home port shall have first right of refusal.

Target

Services (includes
Professional,
Personal, and
Purchased services
as well as the
purchase of goods)

Provide services based on a mutually
agreed upon schedule where staffing
availability, existing contracts, and
procurement efficiencies can be realized
in both Harbors. This does not include
normal MRO and routine warehouse
stock replenishment conducted by
Storekeepers and Maintenance staff.

Meet mutually
agreed upon
schedule 80% of
the time.

Public Works
Projects

Provide Public Works based on a
mutually agreed schedule. Construction
will remain the responsibility of the
Home Port.

Meet mutually
agreed upon
schedule 80% of
the time.

Services (includes
Professional,
Personal, and
Purchased services
as well as the
purchase of goods)
related to Public
Works Projects

Meet mutually
agreed upon
schedule 80% of
the time.

8) Primary Contacts:
a) NWSA – David Morrison
b) POS – Nora Huey
It is expected that the identified contact people will communicate frequently, to coordinate
the work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected
spending.
ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX09-3

EXHIBIT POS - 10 - Service Directive:
Managing Member/Commission Support Services

EXHIBIT POS - 10
Service Directive for Managing Member/Commission Support Services
by and between
Port of Seattle and The Northwest Seaport Alliance
This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA).
1) Purpose:
The purpose of this exhibit is to identify the services provided by the Port of Seattle with
regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit
defines the mutually agreed upon scope of services, cost for services, charge methodology,
and service level expectations to include performance measures and monitoring. Refer to
the governing Inter-Local Agreement for terms under which these services are provided.
2) Time period:
This agreement is for calendar year 2023.
3) Scope of Services to be provided by POS to The NWSA
a) Managing Member/Commission Support
i) POS Commission staff will coordinate closely with NWSA staff to provide support for
NWSA Managing Member meeting coordination.
ii) POS Commission staff will coordinate closely with NWSA staff to provide weekly
support for issues management, scheduling, travel arrangements and production of
briefings, outreach materials, event support, document signatures and other
emergent activities as necessary.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX10-1

EXHIBIT POS - 10 - Service Directive:
Managing Member/Commission Support Services

4) Cost for Service and Charge Methodology – POS to The NWSA:
Service Area
and
Department
(Acct if
appropriate)

Service
Item
(from list
above)

Method of
Charges 1

Basis for Charge

Commission
Office
Dept #1200

3.a

Fixed
Amount

Based upon agreed
amount of $250,000
per year.

Hourly Rate,
Fixed
Percentage,
Fixed
Amount or
Formula

2023 Budgeted
Amount 2

$250,000

5) Scope of Services to be provided by The NWSA to POS
a) None.
6) Cost for Service and Charge Methodology – NWSA to POS
a) None.
7) Service Level Expectations:
a) Will provide any necessary services to the NWSA.
b) Performance Measures and Metrics:
This section outlines the performance measures and metrics upon which service
under this SLA will be assessed. Shared Service Centers and Customers will
negotiate the performance metric, frequency, customer and provider service
responsibilities associated with each performance measure.
Measurements of the Port of Seattle activities are critical to improving services
and are the basis for cost recovery for services provided. The Port of Seattle and
The Northwest Seaport Alliance have identified activities critical to meeting The

Preliminary budget amount – subject to final budget approval.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX10-2

EXHIBIT POS - 10 - Service Directive:
Managing Member/Commission Support Services

NWSA’s business requirements and have agreed upon how these activities will be
assessed.
Service Area

Type of
Measure 3

Performance Measure (SMART Specific, Measurable, Achievable,
Relevant, Time Bound)
Managing Member administrative
support such as calendaring, briefings,
materials dissemination, travel, policy
and media coordination.

Target

Managing Member
Support

Other

Managing Member
– Meeting
Frequency

Other

Managing Member shall meet at least At least Quarterly
quarterly and may hold executive
sessions to oversee the business of the
PDA, set policy and strategic direction
for the NWSA.

Managing Member
– Compliance

Other

Managing Member will carry out the 100% compliance
provisions of the PDA in RCW 53.08
and RCW 42.30.

Managing Member
– Meeting
Attendance

Other

Three or more commissioners from 100% of MM
each homeport present at Managing Meetings
Member meetings.

Weekly
coordination

8) Primary Contacts:
a) NWSA – Lindsay Wolpa
b) POS – Aaron Pritchard
It is expected that the identified contact people will communicate frequently, to coordinate
the work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected
spending.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX10-3

EXHIBIT POS - 11 - Service Directive:
Pier 69 Facilities Management Support Services
EXHIBIT POS - 11
Service Directive for Pier 69 Facilities Management Support Services
by and between
Port of Seattle and The Northwest Seaport Alliance
This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA).
1) Purpose:
The purpose of this exhibit is to identify the services provided by the Port of Seattle with
regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit
defines the mutually agreed upon scope of services, cost for services, charge methodology,
and service level expectations to include performance measures and monitoring. Refer to
the governing Inter-Local Agreement for terms under which these services are provided.
2) Time period:
This agreement is for calendar year 2023.
3) Scope of Services to be provided by POS to The NWSA
a) Pier 69 Facilities Management
i) POS will provide fully serviced office space, conference space and common use space
for those POS service groups housed at Pier 69 that provide services to NWSA.
ii) POS will provide the NWSA with use of the commission chambers, conference center,
and common use space at Pier 69.
iii) POS will provide NWSA employees visiting Pier 69 with parking access at the Bell
Street Garage.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX11-1

EXHIBIT POS - 11 - Service Directive:
Pier 69 Facilities Management Support Services
4) Cost for Service and Charge Methodology – POS to The NWSA:
Service Area
and
Department #
(Acct if
appropriate)

Service
Item
(from list
above)

Method of
Charges 1

Basis for Charge

Pier 69
Facilities
Management
Dept #2510

3.a

Special

Allocation based on corporate
allocations for some larger
departments, and default corporate
allocations for others, of office
space occupied by Central Services
groups.

Hourly
Rate, Fixed
Percentage,
Fixed
Amount, or
Formula
3.58%

2023
Budgeted
Amount 2

$62,991

5) Scope of Services to be provided by The NWSA to POS
a) None.
6) Cost for Service and Charge Methodology – NWSA to POS
a) None.
7) Service Level Expectations:
a) Pier 69 Facilities Management will provide NWSA with the same high level of service it
provides to the POS.
b) POS employees and NWSA employees visiting Pier 69 will be subject to the same policies
and procedures with respect to requesting and receiving facility management services.
c) Performance Measures and Metrics:
This section outlines the performance measures and metrics upon which service
under this SLA will be assessed. Shared Service Centers and Customers will
negotiate the performance metric, frequency, customer, and provider service
responsibilities associated with each performance measure.

Method Options: Costs associated with support services will be charged to the Alliance as follows:
• Standard Corporate Percentage (Fixed) allocation – Charged as a fixed allocated percentage or
formula that will be applied monthly to the actual expenditures.
• Project Charges – Charged to specific projects based on current procedures.
• Special Fixed Percentage (Variable by budget organization but fixed for the year)– Charges will be
tracked and charged based on a fixed percentage as determined by the level of service.

Preliminary budget amount – subject to final budget approval.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX11-2

EXHIBIT POS - 11 - Service Directive:
Pier 69 Facilities Management Support Services
Measurements of the Port of Seattle activities are critical to improving services
and are the basis for cost recovery for services provided. The Port of Seattle and
The Northwest Seaport Alliance have identified activities critical to meeting The
NWSA’s business requirements and have agreed upon how these activities will be
assessed.
Service Area

Type of
Measure 3

Performance Measure (SMART Specific, Measurable, Achievable,
Relevant, Time Bound)

Target

8) Primary Contacts:
a) NWSA – David Morrison
b) POS – Nick Milos
It is expected that the identified contact people will communicate frequently, to coordinate
the work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected
spending.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX11-3

EXHIBIT POS - 12 - Service Directive:

Environmental Services & Planning Support Services

EXHIBIT POS - 12
Service Directive for Environmental Services & Planning Support Services
by and between
Port of Seattle and The Northwest Seaport Alliance
This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA).
1) Purpose:
The purpose of this exhibit is to identify the services provided by the Port of Seattle Maritime
Environment and Sustainability department staff (POS staff) with regard to Support Services
listed in the title for The Northwest Seaport Alliance. This exhibit defines the mutually agreed
upon scope of services, cost for services, charge methodology, and service level. Refer to the
governing Inter-Local Agreement for terms under which these services are provided.
2) Time period:
This agreement is for calendar year 2023.
3) Scope of Services to be provided by POS to The NWSA
a) Environmental Services Administration
i)

Overall administration of environmental and planning programs that support
coordination with and delivery of services to NWSA.

b) Environment, Planning & Sustainability Services
Core Services to be provided by POS to NWSA
POS staff provides a range of environmental, planning and sustainability services to
NWSA that are necessary for maintaining our collective “license to operate.” These
services include:
i)

Programmatic permit development and administration. Develop and secure
programmatic permits that benefit NWSA projects. These include programmatic
permits for pile systems repair and maintenance, shoreline stabilization,
maintenance dredging, etc.
ii) General compliance. Prepare required permit compliance manuals and establish
protocol and triggers for project reporting. Manage compliance reporting, including
energy code and Seattle Municipal Code compliance related to NWSA buildings.
Maintain SharePoint workflows and permit compliance tracking system.
iii) SEPA administration (lead agency). Provide administration to run SEPA and NEPA
review for capital and expense projects.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX12-2

EXHIBIT POS - 12 - Service Directive:

Environmental Services & Planning Support Services
iv) Interagency coordination and planning. Planning and permitting agency coordination.
Overall maintenance of relationships and coordination to ensure operations and
permitting run smoothly.
v) Agency and stakeholder communication/consultations. Respond to calls and requests
for information outside of a specific capital project.
vi) Tribal relationships, engagement, negotiations. Maintain excellent working
relationships with Treaty-tribes and support negotiations related to in-water work for
NWSA projects.
vii) General community engagement, coordination, and outreach. Conduct community
and elected official tours, respond to public inquiries, communicate regularly with
near port communities, provide education, respond to questions and concerns,
manage relationships. This service covers all POS properties including NWSA leased
properties in Seattle.
viii) Data visualization, mapping, and analysis. Respond to requests for maps and other
deliverables that include bathymetry, topography, land cover, facilities, infrastructure,
and other data.
ix) Data gathering. Utilize inventory of ME&S equipment that includes drones, ROV
(Ringo), vessel, iPads, cameras, range finder, water quality sensors, noise meter and
other equipment as needed to respond to requests for information about NWSA
facilities.
x) Lease reviews. Review leases and other transaction documents to ensure compliance
with regulations, Port policies, environmental “best practices”, and agreements.
xi) US Coast Guard Expansion. Provide assistance and advocacy, including internal and
Coast Guard coordination, SEPA/NEPA comments, and responses to information
requests. If there is additional support necessary, we will setup a separate project and
agreement.
xii) Marine mammal monitoring. Manage IDIQ contract to ensure that marine mammal
monitoring can be provided for NWSA in-water projects as needed. Actual monitoring
hours are charged directly to NWSA capital or expense projects.
xiii) Procurement. Procure and manage contracts needed to ensure that a full range of
environmental services are available to support NWSA projects as needed.
xiv) Compensatory habitat mitigation. Evaluate, develop, and maintain an inventory of
compensatory mitigation sites and/or mitigation credits to support NWSA projects as
needed. Costs include evaluation of potential sites; design, permit and construct
projects on those sites; ensure long term management and maintenance of sites; and
ensure compliance.
xv) WRDA coordination. Meet with USACE staff regularly to review status of all current
and future NWSA projects in the North Harbor and maintain relationships that ensure
a high level of service under WRDA.
xvi) Nuisance wildlife management. Provide on-call service for NWSA properties to
address wildlife related problems and respond to and addresses issues that include
but are not limited to osprey nests on utility poles, racoons in catch basins, peregrine

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX12-3

EXHIBIT POS - 12 - Service Directive:

Environmental Services & Planning Support Services
falcons in warehouses, removal of deceased marine mammals, and terns nesting on
rooftops.
xvii) Spill response. Provide 24/7 on-call spill response for NWSA properties.
xviii) Derelict vessel response. Provide 24/7 on-call service to respond to derelict vessels
that exist at or threaten NWSA facilities.
xix) Hazardous material response. Provide hazardous material assessment, illicit discharge
response, and manage hazardous material disposal on NWSA projects when needed.
xx) Stormwater services. Provide stormwater system maintenance, operation, regulation,
and compliance services as needed for NWSA facilities.
xxi) Regulatory expertise and relationships. Provide expertise and relationships related to
regulations, policies, procedures and staff at the following agencies/tribes: Seattle
Department of Construction and Inspection; Seattle Office of Planning and
Community Development; Seattle Department of Transportation; Seattle City Light;
Seattle Public Utilities; Seattle City Council; Seattle Office of the Waterfront; Seattle
Mayor’s Office; King County Department of Permitting & Environmental Review; U.S.
Army Corps of Engineers; Washington State Departments of Ecology, Natural
Resources, and Fish & Wildlife; NOAA/National Marine Fisheries Service; US Fish &
Wildlife Service; Environmental Protection Agency; Dredged Material Management
Office; Suquamish Tribe; Muckleshoot Indian Tribe.
xxii) Community expertise/relationships. Provide expertise and awareness of community
issues and concerns related to NWSA operations within the Duwamish Valley, East
and West Waterways, and Elliott Bay.
xxiii)Program administration. Administration of POS environmental and planning programs
that support coordination with and delivery of services to NWSA, including provision
of human resources, office space, and equipment needed for services described in
this agreement.
xxiv) Common coordination. POS has common interest in meeting POS and NWSA
environmental goals established by the individual ports and the commonly managed
properties under the NWSA. NWSA, POT & POS staff agree to coordinate closely on
regional programs, sharing data, strategy development, and alignment of programs.
Time spent on these programs are staffed and paid for by each organization, although
collaboration and coordination of tasks will be required and cost sharing may be
agreed to. Programs of common coordination include but not limited to:
(1) Northwest Ports Clean Air Strategy update
(2) Emissions accounting
(3) Awards programs including POS Environmental Excellence Awards and NWSA North
Star Awards
(4) Southern Resident Killer Whale (SRKW) Orca Recovery efforts
If requested by the NWSA, and agreed to by POS additional POS staff time could be
spent on NWSA actions for work outside of the common strategy development and
beyond requirements. The actual costs (based on analysis of work activities, staff and
ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX12-4

EXHIBIT POS - 12 - Service Directive:

Environmental Services & Planning Support Services
consultant contracting time) will be covered by NWSA, applied to the project with
approvals by the project lead.
xxv) Project delivery. POS staff will provide The NWSA with project delivery of
environmental services for NWSA capital projects in the NWSA North Harbor. Services
include planning, permitting, SEPA/NEPA, environmental remediation and habitat
mitigation. All project costs including permit fees, staff time, and outside services
required for permit acquisition will be tracked and charged to the individual project.
Non-capital project environmental services will be covered by the allocation in the
table below.
xxvi) Planning & Permitting. POS staff will support and collaborate with NWSA as-needed
for land use and project-related planning. Land use planning will include feasibility
studies, development proposals, city and regional regulatory or policy changes, as it
applies to the area in and around NWSA managed properties. This work is estimated
and allocated ahead. POS will continue to be the point of contact for local permits that
POS is the applicant. POS staff will provide the following as it relates:
1) Be a conduit for NWSA with the Seattle Office of Planning and Community
Development (OPCD)
2) Maintain working knowledge of Seattle Department of Construction and
Inspection (SDCI) procedures as they may relate to NWSA projects
3) Maintain working knowledge of King County land use planning activities and
initiatives.
4) Maintain general awareness of projects and outreach efforts of
neighborhoods that surround NWSA properties
5) Have regular conversation with the NWSA Senior Planning Manager or other
NWSA staff as needed. If NWSA requires additional resources to deliver a
specific project, study or analysis requiring outside services, the actual costs
(based on analysis of work activities, staff and consultant services) will be
negotiated and paid for separately.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX12-5

EXHIBIT POS - 12 - Service Directive:
Environmental Services & Planning Support Services

4) Cost for Service and Charge Methodology – POS to The NWSA:
Service Area
and
Department
(Acct if
appropriate)
Maritime
Environmental
Services
Dept #1350
Environment &
Sustainability
Admin
Dept #2710
Maritime
Strategic
Planning
& Policy
Dept #6250
1

Service
Item
(from SD
title)

3.b.iiiii

Method of
Charges1

Basis for Charge

Hourly Rate,
Fixed
Percentage,
Fixed
Amount or
Formula

2023
Budgeted
Amount2

Fixed Amount

Percentage of
committed amount
($318K)*

76.70%

$243,919

Fixed Amount

Percentage of
committed amount
($318K)*

3.42%

$310,886

Fixed Amount

Percentage of
committed amount
($318K)*

19.87%

$63,195

Preliminary budget amount – subject to final budget approval.

* The Port of Seattle and the NWSA agreed that the total fixed amount for orgs 1350, is
based on the 2022 amount of $300,000 plus 6% increase for inflation, total of $318,000
for 2023. The actual direct charges and allocation among the three orgs can change, but
the total will remain $318,000 for 2023.
* Amounts identified in this table reflect only the Operating Budget and do not include the
Capital Budget spending.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX12-6

EXHIBIT POS - 12 - Service Directive:
Environmental Services & Planning Support Services

Payment for services
POS and NWSA acknowledge that services described in the scope of services entail direct and
indirect costs to provide. These costs will be transacted between POS and NWSA in a manner
that is
proportionate to the level of service provided by either entity, as follows:
a. In 2023 and going forward, NWSA will provide a fixed amount to POS of
$318,000 for the core environmental services identified in item (3), adjusted
annually for inflation. This reflects an accurate accounting of the services
received by NWSA in relation to the actual cost to provide them. This does not
include direct charges to capital programs or projects. In future years, if NWSA
consistently requires additional services not included in item (3), POS and NWSA
will work collaboratively to estimate the cost of the additional services and
adjust the fixed fee accordingly through a new or amended agreement.
b. In 2023 and going forward, POS will provide funding for any services requested
of NWSA on a case-by-case basis. Such services and the method of payment will
require mutual agreement, transacted either through direct charges to POS
subclasses or projects, or through special agreements for that purpose, based on
current billable rates for NWSA.
c. Specific service requests made pursuant to item (5) will be negotiated on a caseby-case basis. Such services and the method of payment will require mutual
agreement, transacted either through direct charges to POS or NWSA subclasses
or projects (depending on who is receiving service), or through special
agreements for that purpose, based on current billable rates.
Coordination of activities which are of mutual interest but outside of the core services
In addition to activities in item (3) above, POS and NWSA routinely coordinate activities related
to regional environmental initiatives, strategies, and programs, at their own cost. This
coordination includes sharing of data, collaborative strategy development, and ensuring
alignment between NWSA and POS environmental programs. Time spent on these coordinated
activities is typically staffed and funded individually by POS and NWSA. These activities include
but are not limited to:
• Northwest Ports Clean Air Strategy implementation
• Seattle Waterfront Clean Energy Strategy planning and implementation
• Emissions accounting and joint reporting
• Grant funding and public and private partnerships
• Southern Resident Killer Whale (SRKW) Orca Recovery efforts
• International and domestic engagement on shared policy issues
• Resiliency and hazard mitigation planning
• Negotiation/coordination with Muckleshoot Indian Tribe and Suquamish Tribe
ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX12-7

EXHIBIT POS - 12 - Service Directive:
Environmental Services & Planning Support Services

POS or NWSA may request additional staff time and resources to be allocated to the abovementioned (or other) activities that exceeds normal “coordination.” In such case, if mutually
agreed, the costs of the additional staff time and resources will be borne by the entity receiving
the additional services.
5) Scope of Services to be provided by The NWSA to POS
a) It is anticipated that the following support will be provided by the NWSA
environmental team:
i) NWSA has common interest in meeting POS and NWSA environmental goals
established by the individual ports and the commonly managed properties
under the NWSA. NWSA, POT & POS staff agree to coordinate closely on
regional programs, sharing data, strategy development, and alignment of
programs. Time spent on these programs are staffed and paid for by each
organization, although collaboration and coordination of tasks will be required
and cost sharing may be agreed to. Programs of common coordination include,
but are not limited to:
• Northwest Ports Clean Air Strategy update
• Emissions accounting
• Awards programs including POS Environmental Excellence Awards and NWSA
North Star Awards
• SRKW Orca Recovery efforts
If requested by POS, and agreed to by NWSA, additional staff time could be
spent on POS actions for work outside of the common strategy development
and beyond requirements. The actual costs (based on analysis of work
activities, staff and consultant contracting time) will be covered by POS,
applied to the project with approvals by the project lead.
6) Cost for Service and Charge Methodology – The NWSA to POS
Service Area
and
Department
(Acct if
appropriate)
Environmental

Service
Item
(from
SD title)
5.a.i

Method of
Charges

Basis for Charge

Hourly Rate,
Fixed
Percentage or
Formula

2021
Budgeted
Amount

As mutually agreed to per
text

Based on
current billable
rate

Undetermined
– as needed
basis

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX12-8

EXHIBIT POS - 12 - Service Directive:
Environmental Services & Planning Support Services

7) Partnership Expectations:
a) POS and NWSA agree to:
i) Work cooperatively to share information
ii) Communicate on a regular basis via phone and meetings to keep each other
appraised of issues of mutual interest
iii) Jointly decide level of engagement and participation
iv) Respond to each other’s requests in a timely manner
v) Raise any concerns or issues in a timely manner and work cooperatively to resolve
8) Primary Contacts:
a) NWSA – Jason Jordan (Secondary: Deanna Seaman, Deirdre Wilson, Steve Nicolas)
b) POS: Sandra Kilroy (Secondary: Joseph Gellings, Jon Sloan, Alex Adams, Jane Dewell,
Mike DeSota)
It is expected that the identified contact people will communicate frequently to
coordinate the work, to confirm that services are provided, and to evaluate financial
performance.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX12-9

EXHIBIT POS - 13 - Service Directive:
Tribal Coordination Support Services

EXHIBIT POS - 13
Service Directive for Tribal Coordination Support Services
by and between
Port of Seattle and The Northwest Seaport Alliance
This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA).
1) Purpose:
The purpose of this exhibit is to identify the services provided by the Port of Seattle with
regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit
defines the mutually agreed upon scope of services, cost for services, charge methodology,
and service level expectations to include performance measures and monitoring. Refer to
the governing Inter-Local Agreement for terms under which these services are provided.
2) Time period:
This agreement is for calendar year 2023.
3) Scope of Services to be provided by POS to The NWSA
a) Tribal Coordination
i) POS and NWSA staff will coordinate closely on tribal coordination, permits and
negotiations affecting marine cargo projects.
ii) POS staff will provide administrative and technical services in connection with Tribal
Coordination activities to The NWSA.
iii) Other to be determined.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX13-1

EXHIBIT POS - 13 - Service Directive:
Tribal Coordination Support Services

4) Cost for Service and Charge Methodology – POS to The NWSA:
Service Area
and
Department
(Acct if
appropriate)

Service
Item
(from list
above)

Method of
Charges1

Basis for Charge

Tribal
Coordination
Dept #0101

Fixed
Amount

Agreements with
Muckleshoot
Indian Tribe and
Suquamish Tribe

Hourly
Rate, Fixed
Percentage,
Fixed
Amount or
Formula

2023 Budgeted Amount 2

$1,073,0780 (for the tribal
payments)

5) Scope of Services to be provided by The NWSA to POS
a) Regular engagement with POS and recognized Tribal Communities concerning items of
mutual interest to resolve problems, communicate ports development plans, receive
tribal concurrence necessary for issuance of ACOE permits for port projects, coordinate
vessel access to port facilities with tribal treaty fishing access needs, identify government
to government opportunities that could result in mutual benefits and other reasons for
maintaining and growing strong relationships between the ports and federally recognized
tribes.
b) See Exhibit POS-12 for additional relevant environmental services.
6) Cost for Service and Charge Methodology – NWSA to POT
a) None
7) Service Level Expectations:
a) Performance Measures and Metrics:
This section outlines the performance measures and metrics upon which service
under this SLA will be assessed. Shared Service Centers and Customers will
negotiate the performance metric, frequency, customer and provider service
responsibilities associated with each performance measure.

Preliminary budget amount – subject to final budget approval.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX13-2

EXHIBIT POS - 13 - Service Directive:
Tribal Coordination Support Services

Type of
Measure 3

Tribal Coordination
Agreements

Management

Performance Measure (SMART Specific, Measurable, Achievable,
Relevant, Time Bound)
Receive tribal concurrence on ACOE
permits.

Target

Receipt within
project schedule.

8) Primary Contacts:
a) NWSA – Lindsay Wolpa
b) POS – Jon Sloan
It is expected that the identified contact people will communicate frequently, to coordinate
the work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected
spending.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX13-3

EXHIBIT POS - 13 - Service Directive:
Tribal Coordination Support Services

Additional Information
The Muckleshoot Indian Tribe, the Suquamish Tribe, POS, and NWSA share a common area of
operations, including bay and channel areas throughout north and south Elliott Bay. Since 1995,
Treaty tribes and the port have cooperated through a series of agreements, with the objective to
avoid and minimize potential negative effects on Treaty-protected fishing access, in conjunction
with cargo and passenger activities and infrastructure improvements at port marine terminal
(and other) facilities.
Background
The Port of Seattle conducts government-to-government relations with the Muckleshoot Indian
Tribe and Suquamish Tribe as federally recognized, Treaty-protected native sovereign nations.
POS long-term commitment to the Muckleshoot Indian Tribe and Suquamish Tribes relates to
maintenance of usual and accustomed treaty fishing access adjacent to port marine terminal sites
throughout Elliott Bay, the East and West waterways, and the Duwamish River.
Treaty tribe authority: The Muckleshoot Indian Tribe and the Suquamish Tribe have authority to
exercise treaty-reserved fishing rights within their “usual and accustomed hunting and fishing
areas” (U&A) in Elliott Bay, the East and West waterways in south Elliott Bay, and the Duwamish
River. This includes two elements affecting port marine terminal facilities: (1) direct fishing access
at marine terminal locations and (2) participation in federal decision-making for proposed port
development that might affect treaty fishing access.
The tribes have treaty-reserved fishing rights in all areas required for navigational access to port
facilities, so navigational and berth access to all port marine terminal facilities during fishing
periods (generally August through January) must be accomplished without substantially
impeding fishing activities.
Treaty tribes have equal decision-making authority with federal agencies, including the U.S. Army
Corps of Engineers, U.S. Fish and Wildlife Service, National Marine Fisheries Service, and
Environmental Protection Agency, regarding authorizations required by the port for
development, operation, and maintenance of marine cargo infrastructure. This authority also
extends to federal Superfund cleanup determinations and natural resource damage and
restoration requirements.
The Muckleshoot Indian Tribe and Suquamish Tribe and the port have worked to manage
successful Treaty fishing access with marine cargo and passenger vessel access for many years.
Experience indicates that pro-active actions taken to design, construct, and operate port facilities
in a manner that avoids conflicts with Treaty fishing improves safety, reduces damage to fishing
gear and vessels, allows for effective harvest, reduces the potential for delays in vessel arrivals
ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX13-4

EXHIBIT POS - 13 - Service Directive:
Tribal Coordination Support Services

and departures, and reduces uncertainty for port-sponsored marine terminal development
actions.
Since 1995 all capital Port of Seattle development and marine facility improvement projects,
including Terminal 5, Terminal 18, Terminal 30, Terminal 91, and Terminal 115, have included
agreements to compensate Treaty tribes for adverse “in-water” effects on Treaty fishing, in
instances where displacement of fishing access could not be avoided or minimized.
Compensation measures in most cases consisted of payments to the Muckleshoot Indian Tribe
and Suquamish Tribe.
In addition, recent agreements with the Muckleshoot Indian Tribe and Suquamish Tribe have
provided for coordination of fishing activities with marine terminal operations. During fishing
periods, the tribes and the port have agreed on measures and funding for twenty-four-hour
monitoring and management, to minimize potential disruption of net fishing, while allowing for
movement of cargo and passenger vessels.
The POS and NWSA have a shared interest in continuing close coordination with both Tribes,
including frequent engagement and careful attention to their treaty rights.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX13-5

EXHIBIT POS - 14 - Service Directive:
Labor Relations Support Services

EXHIBIT POS - 14
Service Directive for Labor Relations Support Services
by and between
Port of Seattle and The Northwest Seaport Alliance
This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA).
1) Purpose:
The purpose of this exhibit is to identify the services provided by the Port of Seattle with
regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit
defines the mutually agreed upon scope of services, cost for services, charge methodology,
and service level expectations to include performance measures and monitoring. Refer to
the governing Inter-Local Agreement for terms under which these services are provided.
2) Time period:
This agreement is for calendar year 2023.
3) Scope of Services to be provided by POS to The NWSA
a) Labor Relations
i) Management and negotiation of CBA and other labor relations activities for
represented employees working for POS under service agreements to NWSA (eg:
Marine Maintenance, Port Construction Services).

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX14-1

EXHIBIT POS - 14 - Service Directive:
Labor Relations Support Services

4) Cost for Service and Charge Methodology – POS to The NWSA:
Service Area
and
Department
(Acct if
appropriate)

Service
Item
(from list
above)

Method of
Charges 1

Basis for Charge

Labor
Relations
Dept #1810

3.a

Special

Allocation is based on number of
represented employees and the
number of collective bargaining
units for AV and Non-AV divisions,
as well as local unions outreach
efforts related to labor relations.

Hourly
Rate, Fixed
Percentage,
Fixed
Amount, or
Formula
2.5%

2023
Budgeted
Amount 2

$39,995

5) Scope of Services to be provided by The NWSA to POS
a) None.
6) Cost for Service and Charge Methodology – NWSA to POT
a) None.
7) Service Level Expectations:
a) Labor Relations will provide any necessary services to the NWSA.
b) Performance Measures and Metrics:
This section outlines the performance measures and metrics upon which service
under this SLA will be assessed. Shared Service Centers and Customers will
negotiate the performance metric, frequency, customer, and provider service
responsibilities associated with each performance measure.
Measurements of the Port of Seattle activities are critical to improving services
and are the basis for cost recovery for services provided. The Port of Seattle and
The Northwest Seaport Alliance have identified activities critical to meeting The
1

Preliminary budget amount – subject to final budget approval.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX14-2

EXHIBIT POS - 14 - Service Directive:
Labor Relations Support Services

NWSA’s business requirements and have agreed upon how these activities will be
assessed.
Service Area

Type of
Measure 3

Labor Relations

Management

Performance Measure (SMART Specific, Measurable, Achievable,
Relevant, Time Bound)
Collective Bargaining Agreements are
negotiated in a timely manner so as to
avoid contract expiration (and potential
lost productivity)

Target

Agreements
reached prior to
contract
expirations

8) Primary Contacts:
a) NWSA – Tom Bellerud
b) POS – Mikel O’Brien
It is expected that the identified contact people will communicate frequently, to coordinate
the work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected
spending.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX14-3

EXHIBIT POS - 15 - Service Directive:
Additional Support Services as Needed

EXHIBIT POS - 15
Service Directive for Additional Support Services as Needed
by and between
Port of Seattle and The Northwest Seaport Alliance
This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA).
1) Purpose:
The purpose of this exhibit is to identify the services provided by the Port of Seattle with
regard to Support Services listed above for The Northwest Seaport Alliance, and vice versa.
This exhibit defines the mutually agreed upon scope of services, cost for services, charge
methodology, and service level expectations to include performance measures and
monitoring. Refer to the governing Inter-Local Agreement for terms under which these
services are provided.
2) Time period:
This agreement is for calendar year 2023.
3) Scope of Services to be provided by POS and The NWSA to Each Other
a) POS and The NWSA will provide miscellaneous additional support services as requested
by one to the other. The specific scope of those services will be determined at the time
of the request. These are services that are not covered by one of the other service
agreement exhibits. Charges will be tracked and charged based on level of use monthly
at rates agreed to when need for service is determined.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX15-1

EXHIBIT POS - 15 - Service Directive:
Additional Support Services as Needed

4) Cost for Service and Charge Methodology – POS to The NWSA:
Service Area
and
Department
(Acct if
appropriate)

Service
Item
(from list
above)

Method of
Charges 1

Basis for Charge

Hourly Rate, Fixed
Percentage, Fixed
Amount or Formula

2023 Budgeted
Amount 2

3.a

Fee for
Service/Special

Level of use
monthly at
agreed to rates

Agreed to when
need for service is
determined

TBD

5) Service Level Expectations:
a) To be determined for each individual service to be provided at the time of request
b) Performance Measures and Metrics:
This section outlines the performance measures and metrics upon which service
under this SLA will be assessed. Shared Service Centers and Customers will
negotiate the performance metric, frequency, customer and provider service
responsibilities associated with each performance measure.
Measurements of the Port of Seattle activities are critical to improving services
and are the basis for cost recovery for services provided. The Port of Seattle and
The Northwest Seaport Alliance have identified activities critical to meeting The
NWSA’s business requirements and have agreed upon how these activities will be
assessed.

Preliminary budget amount – subject to final budget approval.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX15-2

EXHIBIT POS - 15 - Service Directive:
Additional Support Services as Needed

6) Primary Contacts:
a) NWSA – David Morrison
b) POS – Dan Thomas/Michael Tong
It is expected that the identified contact people will communicate frequently, to coordinate
the work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected
spending.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX15-3

EXHIBIT POS - 16 – Equity Diversity and Inclusion Project Support

EXHIBIT POS - 16
Service Directive for Equity Diversity and Inclusion Project Support
by and between
Port of Seattle and The Northwest Seaport Alliance
This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA).
1) Purpose:
The purpose of this exhibit is to identify the services provided by the Port of Seattle with
regard to Support Services listed above for The Northwest Seaport Alliance, and vice versa.
This exhibit defines the mutually agreed upon scope of services, cost for services, charge
methodology, and service level expectations to include performance measures and
monitoring. Refer to the governing Inter-Local Agreement for terms under which these
services are provided.
2) Time period:
This agreement is for calendar year 2023.
3) Scope of Services to be provided by POS to The NWSA
a) Provide high-level, strategic advice to NWSA staff and primary consultants to support the
development of the long-term strategy for transitioning to zero-emission drayage
trucking. Strategic advice will focus on approaches for incorporating necessary equity
considerations into the strategy, including prioritizing stakeholder outcomes among
those who have been disproportionately impacted by poorer environmental health and
economic prosperity related to the trucking industry.
b) POS will work with NWSA staff to design the consulting RFP through an equity lens,
contribute input on the review and selection process, and support onboarding of the
primary consultant.
c) Once selected, work closely with NWSA staff and the primary consultant, to provide
strategic advice on best practices related to equitable community engagement.
d) Exploratory Work: Spend time understanding context for NWSA efforts around EDI and
provide recommendations on EDI approaches and application for internal NWSA
operations.
e) Provide high-level, strategic advice to NWSA staff and primary consultants to support the
development and implementation of truck parking engagement efforts.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX16-1

EXHIBIT POS - 16 – Equity Diversity and Inclusion Project Support

4) Cost for Service and Charge Methodology – POS to The NWSA:
Service Area
and
Department
(Acct if
appropriate)
Office of
Equity,
Diversity,
and Inclusion
Dept #1460

Service
Item
(from list
above)

Method of
Charges 1

3.a

Project Charges

Basis for Charge

Fixed

Hourly Rate,
Fixed
Percentage,
Fixed Amount
or Formula
Fixed amount

2023 Budgeted
Amount 2

$50,000 for Truck
Collaboration and EDI
capacity-building
recommendations
for NWSA

5) Service Level Expectations:
a) Provide guidance and facilitation to incorporate Equity, Diversity and Inclusion (EDI) into
trucker engagement strategies. Primarily work with the Puget Sound Zero Emission Truck
Collaborative by supporting the NWSA staff and their primary consultants as they develop
ways to incorporate equity, diversity, and inclusion into the strategy for transitioning to
zero-emission drayage trucking by 2050.
b) Additionally, provide input on truck parking initiatives and engagement.
c) Provide recommendations on additional EDI action steps NWSA can consider as part of
building EDI skills and capacity.
d) Performance Measures and Metrics:
This section outlines the performance measures and metrics upon which service
under this SLA will be assessed. Shared Service Centers and Customers will
negotiate the performance metric, frequency, customer and provider service
responsibilities associated with each performance measure.
Measurements of the Port of Seattle activities are critical to improving services
and are the basis for cost recovery for services provided. The Port of Seattle and
The Northwest Seaport Alliance have identified activities critical to meeting The
NWSA’s business requirements and have agreed upon how these activities will be
assessed.

Preliminary budget amount – subject to final budget approval.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX16-2

EXHIBIT POS - 16 – Equity Diversity and Inclusion Project Support

6) Primary Contacts:
a) NWSA – Jason Jordan
b) POS – Bookda Gheisar
It is expected that the identified contact people will communicate frequently, to coordinate
the work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected
spending.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX16-3

EXHIBIT POS - 17 - Service Directive:
Municipal, County, and State Use of NWSA-Licensed Property Support Services
EXHIBIT POS - 17
Service Directive for Municipal, County, and State
Use of NWSA-Licensed Property
by and between
Port of Seattle and The Northwest Seaport Alliance
This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA).
1) Purpose:
The purpose of this exhibit is to identify the services provided by and between The Northwest
Seaport Alliance and the Port of Seattle with regard to Support Services listed above. This
exhibit defines the mutually agreed upon scope of services, cost for services, charge
methodology, and service level expectations to include performance measures and
monitoring. Refer to the governing Inter-Local Agreement for terms under which these
services are provided.
2) Time period:
This agreement is for calendar year 2023.
3) Scope of Services to be provided by POS to The NWSA
a) Municipal, county, and state organizations (collectively “Third-Party Users”) occasionally have need
for temporary use of property licensed to The NWSA for lay-down, staging, and other activities in support
of major capital improvement projects. Such use is formalized via a written agreement typically in the
form of a Temporary Construction Easement (TCE). Depending upon the duration, scope of use, and
agreement terms, payment by the Third-Party Users for use of the property may be made directly to the
POS as the property owner. In such cases, these payment funds should be transferred to The NWSA as
licensee/agent for the property. In the year ahead, POS expects to receive funds from the City of Seattle
relating to a Memorandum of Understanding (MOU) between POS and the City of Seattle for the East
Marginal Way Corridor Project. The MOU establishes the amount that the City will pay for TCEs on related
POS properties including those licensed to NWSA, and NWSA participated in the negotiations. In the event
other TCEs are paid directly to POS for use of NWSA licensed-property, payment for such TCEs shall be
transferred by POS to NWSA pursuant to the terms of this exhibit.

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX17-3

EXHIBIT POS - 17 - Service Directive:
Municipal, County, and State Use of NWSA-Licensed Property Support Services

4) Cost for Service and Charge Methodology – POS to The NWSA:
Service Area
and
Department
(Acct if
appropriate)
Real Estate
Dept #08

Service
Item
(from list
above)

Method of
Charges1

Basis for Charge

Project

The charge will be the fair market
value for use of the property by the
Third-Party Users as determined by
an independent appraiser based
upon the property attributes and
characteristics ($290,600 for the
EMW Corridor Project). Such
amount will be incorporated into
the use agreement for the
property.

Hourly
Rate, Fixed
Percentage
or Formula
100% of
actual
amount
received
for use of
NWSAlicensed
property

2023
Budgeted
Amount2
$290,600
Plus any
associated
amounts in
the event
other TCEs
are paid
directly to
POS for
use of
NWSA
licensedproperty.

5) Scope of Services to be provided by The NWSA to POS
a) NWSA Real Estate will negotiate and draft, unless drafted by the Third-Party Users, the agreement
by which the Third-Party Users may take temporary occupancy of NWSA-licensed property. The
agreement shall state the fee for use of the property to be paid by the Third-Party Users.
6) Cost for Service and Charge Methodology – The NWSA to POS
a) None
7) Service Level Expectations:
a) NWSA Real Estate will provide any necessary services to the POS for these transactions regarding
the drafting and negotiation of use agreements.
b) POS will provide any necessary services to the NWSA to transfer any fee to the NWSA paid directly
to the POS for use of NWSA-licensed property.
c) Performance Measures and Metrics:
This section outlines the performance measures and metrics upon which service
under this SLA will be assessed. Shared Service Centers and Customers will
negotiate the performance metric, frequency, customer and provider service
responsibilities associated with each performance measure.
Measurements of the Port of Seattle activities are critical to improving services
and are the basis for cost recovery for services provided. The Port of Seattle and
ILA for Support Services By and Between
EX17-3
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT POS - 17 - Service Directive:
Municipal, County, and State Use of NWSA-Licensed Property Support Services
The Northwest Seaport Alliance have identified activities critical to meeting The

Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be
charged to the POS as follows:
• Fixed allocation – Charged as a fixed allocated percentage or formula that will be applied monthly to
the actual expenditures.
• Project Charges – Charged to specific projects based on current procedures.
• Fee for Service/Variable – Charges will be tracked and charged based on level of use monthly at rates
agreed to when need for service is determined.

Preliminary budget amount – subject to final budget approval.

NWSA’s business requirements and have agreed upon how these activities will be
assessed.
Service Area

Type of
Measure3

NWSA Real Estate

Management

POS Finance

Management

Performance Measure (SMART Specific, Measurable, Achievable,
Relevant, Time Bound)
NWSA Real Estate will negotiate and
draft, unless drafted by the Third-Party
Users, the agreement by which the
Third-Party Users may take temporary
occupancy of NWSA-licensed property.
The agreement shall state the fee for
use of the property to be paid by the
Third-Party Users.
POS Finance to transfer funds to NWSA
for use of NWSA-licensed property that
has been formalized via a use
agreement with the Third-Party Users.

Target

Agreement(s)
finalized prior to
commencement
date for property
use.

Funds transferred
prior to
commencement
date for property
use.

8) Primary Contacts:
a) NWSA – Jennifer Maietta
b) POS – Daniel Alhadeff
It is expected that the identified contact people will communicate frequently, to coordinate
the work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected
spending.
ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX17-3

EXHIBIT POS - 17 - Service Directive:
Municipal, County, and State Use of NWSA-Licensed Property Support Services

ILA for Support Services By and Between
Port of Seattle and The Northwest Seaport Alliance

EX17-3

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