10a. Attachment
04 Delegation of Responsibility and Authority
Agenda Item: 10a_attach_4 Meeting Date: January 24, 2023 Commissioner Felleman/Calkins I MOVE to amend Resolution No. 3810, Exhibit A, to the dollar limit set for Capital Projects, and Contracts, Other Agreements and Project Changes; Utilization of Port Crews; Airport Tenant Reimbursement; Street Vacations; and Budget Transfers - to strike the amount of ‘$10,000,000’ and to insert ‘$5,000,000’ in its place. And for the category of Critical Work, to strike the amount of ‘$15,000,000’ and to insert ‘$5,000,000’ in its place. Monetary Limits Real Estate Agreements Claims and Settlements Preliminary Work Capital Projects, and Contracts, Other Agreements and Project Changes Utilization of Port Crews Airport Tenant Reimbursement Street Vacations Budget Transfers Critical Work 2009 $300,000 $300,000 $300,000 $300,000 2022 $1,000,000 $1,000,000 $2,000,000 $10,000,000 $5,000,000 $300,000 $200,000 $300,000 $300,000 $500,000 $10,000,000 $5,000,000 $10,000,000 $5,000,000 $10,000,000 $5,000,000 $10,000,000 $5,000,000 $15,000,000 $5,000,000 Commissioner Mohamed/Hasegawa I MOVE to amend Resolution No. 3810, Exhibit A, the Preamble, to insert a new last paragraph in that section to read as follows: “The Executive Director shall be empowered to execute projects, contracts and all other funding mechanisms as listed in the following sections, at the funding thresholds listed below, except in the subject matter areas where the Commission has spoken in the form of Policy Directives and Orders. In the subject matter areas where Commissioners have spoken, the Executive Director shall refer to the Policy Directive and/or Order to determine whether the Commission has expressed the clear intent to have that subject matter brought before the Commission in public session or other manner determined to be appropriate in consultation with the Commission President.” Commissioner Cho/Mohamed I MOVE to amend Resolution No. 3810 to insert a new Section 3. and to renumber and reorder the Effective Date Section as needed, to read as follows: SECTION 3. Review and Audit of Policy Directive. The Executive Director shall provide to the Commission a review of the processes and procedures for implementing the Delegation of Responsibility and Authority Policy Directive at one year after the implementation of the new directive. The Internal Audit Department shall review the effectiveness and adherence to the Delegation of Responsibility and Authority Policy Directive and as part of that review, shall interview Commissioners about their understanding and functioning of the Delegation of Authority, and shall provide this Audit report to the Commission within four years of the passage of this resolution. Commissioner Cho I MOVE to amend Resolution No. 3810 to insert a new Section 4. and to renumber and reorder the Effective Date Section as needed, to read as follows: SECTION 4. Periodic Review of Policy Directive. The Commission Chief of Staff, on behalf of the Commission, shall cause a periodic review of the policy directive adopted through this resolution. That review shall be conducted not less than every three years and no later than every fifth year from passage of the last review. This periodic review is intended to ensure the policy is still meeting the needs of the Commission and the Port.
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