8c. Memo

Monthly Notification ED Delegation April

AGENDA MEMORANDUM                        Item No.          8c 
FOR INFORMATION ONLY                     Date of Meeting        May 9, 2023 

DATE:     May 2, 2023 
TO:        Stephen P. Metruck, Executive Director 
FROM:    Dave Soike, Deputy Executive Director 
SUBJECT:  Monthly Notification of Prior Executive Director Delegation Actions April 2023 

Notification of the following Executive Director delegated approvals that occurred in April 2023. 
Category of Approval           Request#    Description of Approvals April 2023    Category
Projects & Associated
Authorization for Construction of the
Contracts                      374-2023                                         $1,450,000 
Pier 90 East Pile Cap Rehabilitation 
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts, &      N/A              No Approvals in April 
Tenant Reimbursement 
Real Property Agreements          N/A              No Approvals in April 
Utilization of Port Crews             N/A               No Approvals in April 
Sale of Surplus Port Property        N/A               No Approvals in April 
Total Value of Executive
Director Approvals                                                                 $1,450,000 

Template revised January 10, 2019.

             COMMISSION AGENDA – Agenda Item No. 8c                                 Page 2 of 2 
Meeting Date: May 9, 2023 
In approving the delegations for the Executive Director, the Commission requested that staff
ensure transparency as it is paramount moving forward. As a result, staff will make approvals
visible to the public in two ways. First, these types of approvals will be made visible in public
Commission meetings via monthly reporting similar to this one. This approval is both timed and
designed to be visible in a similar manner to the monthly Claims and Obligations reporting.
Second, staff will publish these delegations to the web by publishing them in a PeopleSoft
formatted report on the Port website in the same manner that all procurements, contracts, and
other opportunities are made available to public communities.
On January 24, 2023, the Commission approved and adopted Resolution No. 3810 that repealed
related prior resolutions and increased the previously delegated Commission authority to the
Executive Director and provided clarity in process directives to port staff.  The approval made
the Delegation of Responsibility and Authority to the Executive Director (DORA) effective on
April 3, 2023, and the approvals made by the Executive Director for the month of April are
identified in the table above.
The foundation for Resolution No. 3810 included significant data analysis, employee surveys,
and internal audit recommendation.  Resolution No. 3810 also aligns with the Port Century
Agenda in that it helps make the Port a more effective public agency. Many considerations and
checks and balances have been built into the associated processes of Executive Director
approvals including a high bar of transparency. 
Following significant analysis and multiple Commission reviews, the Commission approved the
DORA on January 24, 2023. That reporting memo is available for review on the Port website
under the January 24, 2023, Commission public meeting, and it provides detailed reasoning and
explanation of Resolution No. 3810.

Template revised June 27, 2019 (Diversity in Contracting).


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