8c. Memo

Executive Director Delegation Notification January 2024

AGENDA MEMORANDUM                          Item No.           8c 
FOR INFORMATION ONLY                         Date of Meeting      February 13, 2024 

DATE:      February 13, 2024 
TO:         Stephen P. Metruck, Executive Director 
FROM:     Karen R. Goon, Deputy Executive Director 
SUBJECT:   Monthly Notification of Prior Executive Director Delegation Actions January 2024 
This memo is presented for information only. Inclusion on the Consent Agenda is asking for Commission’s
acknowledgement that the data has been presented to them and the public. This is notification of the
following Executive Director delegated approvals that occurred in January 2024. 
Category of Approval          Request#     Description of Approvals January 2024 
Projects & Associated
1049-2023           CUSE Gate Conversion             $540,000.00 
Projects & Associated
1082-2024       EF28 EMAT Installation Upgrade         $120,000.00 
Non-Project Procurement of
Goods & Purchased Service                   Veoci (Software Platform) Contract
1058-2024                                           $490,000.00 
Contracts, Other Contracts,                                 Extension 
& Tenant Reimbursement 
Non-Project Procurement of                National Renewable Energy Laboratory
Goods & Purchased Service                    (NREL) Interlocal Agreement (ILA)
1040-2023                                           $200,000.00 
Contracts, Other Contracts,                     amendment to support additional
& Tenant Reimbursement                         transportation modeling 
Non-Project Procurement of
Goods & Purchased Service                  MOA for Permitting Support between
1060-2024                                           $440,000.00 
Contracts, Other Contracts,                               POS and SDCI 
& Tenant Reimbursement 
Non-Project Procurement of
Goods & Purchased Service                      Highline Heritage Partnership
1092-2024                                              $0.00 
Contracts, Other Contracts,                      Memorandum of Understanding 
& Tenant Reimbursement 
Real Property Agreements         N/A              No Approvals in January 
Utilization of Port Crews            N/A                No Approvals in January 
Sale of Surplus Port                N/A                No Approvals in January 
Total Value of Executive
Director Approvals 

Template revised January 10, 2019.

             COMMISSION AGENDA – Agenda Item No. 8c                                 Page 2 of 2 
Meeting Date: February 13, 2024 
In approving the delegations for the Executive Director, the Commission requested that staff ensure
transparency is built into the process. As a result, staff will make approvals visible to the public in two
ways. First, these types of approvals will be made visible in public Commission meetings via monthly
reporting like this one. Approvals are both timed and designed to be visible in a similar manner to the
monthly Claims and Obligations reporting. Second, staff will publish these delegations in a PeopleSoft
formatted report on the Port website in the same manner that all procurements, contracts, and other
opportunities are made available to public communities.
On January 24, 2023, the Commission approved and adopted Resolution No. 3810 that repealed related
prior resolutions and increased the previously delegated Commission authority to the Executive Director
and provided clarity in process directives to port staff. The approval made the Delegation of Responsibility
and Authority to the Executive Director (DORA) effective on April 3, 2023.
The foundation for Resolution No. 3810 included significant data analysis, employee surveys, and internal
audit recommendation. Resolution No. 3810 also aligns with the Port Century Agenda in that it helps
make the Port a more effective public agency. Considerations and checks and balances have been built
into the associated processes of Executive Director approvals including a high bar of transparency. 
Following significant analysis and multiple Commission reviews, the Commission approved the DORA on
January 24, 2023. That reporting memo is available for review on the Port website under the January 24,
2023, Commission public meeting, and it provides detailed reasoning and explanation of Resolution No.

Template revised June 27, 2019 (Diversity in Contracting).


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